If you host an event with alcohol, your organization is responsible for adhering to all State and University regulations. You are liable for what happens, legally and according to the University.
Your organization cannot exchange money for alcohol in any way, shape, or form. This is a state law, not Penn policy. You cannot sell alcohol at an event. You cannot sell tickets to an event if the ticket price includes alcohol (i.e., you cannot charge students to get into a happy hour). Basically, your organization always has to provide the alcohol for free or else go through a vendor who has a license to sell alcohol (like a bar or restaurant).
If you are hosting an event with alcohol on campus, you must:
Procure your alcohol from a licensed Pennsylvania provider.
Provide non-alcoholic beverages (and not just water).
Provide appropriate amounts of food.
Have a system for ensuring that only people aged 21+ have access to drink alcohol.
Hire a university-approved bartender for ALL events that are serving hard alcohol. Bartenders are required for larger events as well—contact Julie Nettleton if you have questions.
If your event involves alcohol in an open location (i.e. outdoor plaza), you are required to pay for security. Outside events must also block off general access points with either security or fencing. If your event is in a controlled location (i.e. a room with only one access point), security may not be necessary. Something to consider as you plan your event location.
No advertisement of alcoholic beverages shall be permitted, either directly or indirectly, in any booklet, program, book, yearbook, magazine, newspaper, periodical, brochure, circular, or other similar publication, published by, for, or on behalf of any educational institution.
Service of alcohol at on-campus events must end no later than 1AM; events may continue until 2AM.
The organizers of events must properly dispose of partially filled and empty alcohol containers at the conclusion of the event.
NO kegs on campus!
Think carefully before serving hard liquor. We really discourage it.
Have a plan to prevent guests from over-imbibing, and have a plan for dealing with intoxicated persons.
See http://www.vpul.upenn.edu/alcohol/hosting.php for all of the rules around hosting an event w/ alcohol on campus.