Dossier Development
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New Appointments to Associate or Full Professor (Tenure, CE & Research Tracks)
    Glossary

 

AA: Affirmative Action.  Documentation of faculty search showing that, in accordance with the University’s policy on equal opportunity, the applicant pool broadly included all qualified women and minorities and that the best candidate was selected. The Associate provost, with the help of School Affirmative Action Officers, has primary oversight of faculty affirmative action documentation.

Academic Clinician (AC) – Faculty track.  Part of the Associated Faculty.  Those appointed to the AC track spend most of their time in clinical practice or practice related activities and also teaching.   Individuals, may serve as Academic Clinicians at the Assistant Professor rank without limit of time through successive three-year appointments.  Faculty members on this track do not have a mandatory review for promotion.

Academic plan:  the outline of the job/responsibilities that a candidate is expected to fulfill including teaching, research, clinical and administrative duties. The academic plan is NOT required for appointments to full professor.

Basic Scientist – Faculty members with either M.D. and/or Ph.D. degrees who engage in scientific research only, who do not provide clinical patient care.

Chair’s recommendation letter/Request for approval Part II:  Letter highlighting the career experience and expertise of the candidate.  Indicates result of department COAP vote. 

Clinician-Educator (CE): Faculty track. Part of the Standing Faculty. Faculty on the Clinician-Educator (CE) track spend the majority of their time in clinical practice-related activities, participating in or conducting clinical/translational research, and teaching. While some faculty on the CE track, such as biostatisticians and clinical epidemiologists, do not have direct patient care responsibilities, they do provide essential contributions to clinical programs through a variety of research collaborations. Faculty members on this track have a mandatory review for promotion.

COAP: Committee on Appointments & Promotions.  Departmental COAP reviews and votes on all faculty appointments, reappointments and promotions and submits dossiers, voted in the affirmative, to the School of Medicine COAP.  The School of Medicine COAP evaluates each dossier and votes to recommend in favor or against the proposed action or to defer for additional information. Approved recommendations are presented to the Dean and ultimately to the Provost.

Concurrent: occurring at the same time.

Dossier: complete file containing detailed information (professional history) about a person.

Extension -Members of the Standing Faculty (Tenure & CE tracks) and Research track are eligible for an extension (i.e. delay) of their probationary period, corresponding to the semester or year during which any of the following events occurred: birth, adoption, or foster care placement; serious health condition for which the faculty member is unable to perform the functions of his or her position or serious health condition of a parent, child, spouse, or domestic partner for whom the faculty member is required to act as the primary or co-equal caregiver, persisting for a substantial portion of the period for which the extension is sought. The length of each extension shall be one year. There may be no more than three extensions.

Extramural: outside the boundaries of an institution and outside a person’s collaborative circle.

Faculty Action – any type of official, documented, process associated with a faculty member’s position such as an appointment, reappointment, promotion, extension, termination etc.

FADS: Faculty Affairs Database System.  The database housing all information on School of Medicine faculty appointments.

FAPD: Faculty Affairs & Professional Development.  The FAPD office works with the leadership, faculty and administrators of the School of Medicine and the Health System to facilitating the recruitment, appointment, promotion, and retention of distinguished faculty.

FEDS: Faculty Expertise Database System.  The database housing all curriculum vitae and grants documentation for all faculty in the School of Medicine.

Intramural: within the boundaries of an institution and inside a person’s collaborative circle.

Junior faculty – faculty who are of the initial rank – assistant professors. 

Lead-time: the period of time between the initial phase of a process and the emergence of results, as between the planning and completion of a project.

Mandatory Review - On the Tenure, CE & Research tracks, faculty must be promoted to the rank of Associate Professor, thus it is mandatory for their departmental COAP  to review assistant professors for promotion.

Mandatory Review Year - The year in which an assistant professor on the Tenure, CE or Research tracks must reviewed for promotion.

Minutes: official record of the proceedings of a committee or group.

Physician scientist –Faculty members with either an M.D. or M.D./Ph.D. degree who engage in both scientific research as well as providing clinical patient care.

Probationary Period - The set time between when an assistant professor on the Tenure, CE or Research tracks is initially appointed and when they are reviewed for promotion.

PSC: Provost Staff Conference. PSC members composed of deans and other senior-level university officials are advisory to the Provost. The dean presents COAP approved recommendations for appointments or promotions to associate and full professor in Tenure, Clinician-Educator and Research Track to the Provost's Staff Conference (PSC).  The final decision is made by the Provost.

Qualitative: pertaining to or concerned with quality or qualities.

Quantitative: Of, relating to, or susceptible of measurement.

Rank: a social or official position or standing within a hierarchy. Within the University, such hierarchy begins with the rank of Assistant Professor, to Associate Professor and finally to Professor.

Reduction in duties -Members of the standing faculty, the research faculty and Academic Clinicians may request a reduction in duties for a period not to exceed six years, taken one year at a time. Such requests require Provost approval.  A reduction in duties is for a percentage of full duties not to exceed 50%. Reduction in duties is always accompanied by a proportional reduction in salary and in those benefits, such as life insurance and retirement contributions, that are salary-based. A reduction in duties will generally be granted for good and sufficient reason such as serious illness or injury, care of an ill family member, care of dependent children, or elder care.

Research: Faculty track.  Part of the Associated Faculty.Faculty on the  Research track have primarily  Scholarly responsibilities. They spend the majority of their time conducting collaborative or independent research. Research track faculty do not have  clinical duties and have no   teaching requirement, although many act as mentors for post-graduates working in their labs. Faculty members on this track have a mandatory review for promotion.

Scholarly: concerned with academic study and research.

Senior (faculty): of higher or the highest rank (Associate Professor or Professor)

SOM: School of Medicine

Template: an electronic file with a predesigned, customized format and structure, as for a fax, letter, or expense report, ready to be filled in.

Tenure:  Faculty track.  Part of the Standing faculty.  There are 2 types of Tenure track faculty –   Basic Scientists and   Physician Scientists.  Physician Scientists have clinical responsibilities, but Basic Scientists, do NOT.   All Tenure track faculty, regardless of classification as a Basic or Physician scientist, spend the majority of their time in independent, extramurally-funded   scholarship, including the intellectual leadership of collaborative research.  Additionally, all Tenure track faculty must teach. Faculty members on this track have a mandatory review for promotion.

Track: Academic course or path laid out for a particular purpose. Examples: Tenure, Clinician Educator, Research