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Microbiology Administrative Staff
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| Cecelia Wood |
Chief Administrative Officer |
215-573-6261 |
woodcec2@upenn.edu |
| Lourdes Seroka |
Business Administrator |
215-573-3694 |
lseroka@upenn.edu |
| Margaret Kimble |
Faculty Coordinator |
215-898-8012 |
mkimble@upenn.edu |
| Meridith Plenn |
Grants Coordinator |
215-898-1021 |
mplenn@upenn.edu |
| Patsy Hooker |
Administrative Assistant |
215-898-9978 |
phooker@upenn.edu |
| Paul Lopez |
Laboratory Curator |
215-620-9373 |
215-898-8791 |
| Michael Ma |
IT Specialist |
215-573-5462 |
mikema@upenn.edu |
| Laurie Zimmerman |
Assistant to Chair, Webmaster |
215-573-6780 |
zimml@upenn.edu |
CECELIA WOOD
- Financial reporting to SOM
- Management of financial, administrative and personnel activities for the department
- Management of all financial resources
- Analysis of department trends and projections
- Department budget preparation, submission, and management
- Administration of department policies
- Department budget preparation, submission and management
- Sponsored Projects budget preparation, submission and management
- ADF budget preparation, submission and management
- Administration of building facilities for research programs
- Staff management and training
- Performance appraisals
- Student tracking (WIP)
- SOM HR requisition system for posting staff jobs
- HR liaison for salary increases and reclassifications
- Faculty incentives and bonus
- All grant post award including T32
- Transaction approval and monitoring, reporting, and provision of
- Closeout reporting, NCE request, NIH requests, and projections
- Payroll allocation for all grants and department accounts
- Perform post-award audit
- Verification of compliance
- Effort Reports
LOURDES SEROKA
PRE-AWARD GRANTS MANAGER
- All pre-award - New proposals and Non-competing continuations
- AIS processing
- Advance accounts
- Just-in-time submissions
- All core centers account activation
- Protocol to account assignments
- Material Transfer Agreements
- TAC animal forms
- All forms requiring institutional signature
- Other support
MARGARET KIMBLE
FACULTY COORDINATOR
- Perform faculty, academic staff, visiting faculty and associated faculty appointments, reappointments, promotions and terminations
- Post and manage job postings for the above
- Perform & coordinate all aspects of graduate student & postdoctoral fellowship administration, appointment
- Training grant appointments, reappointments and terminations in xTrain
- Obtain work authorizations and extensions for all faculty, staff, postdocs and visiting students
- Enter new hires into the payroll system and E-verify
- Process weekly payroll
- Enter budgets and journal entries
- Notary Public
- Backup for Purchasing Coordinator
PATSY HOOKER
PURCHASING AND PROCUREMENT
- Organize seminars
- Approve purchase orders from requisitioners
- Prepare Bookstore requisition forms
- Prepare Computer Connection requisition form
- Clear monthly Pro-card transactions
- Provide Petty Cash
- Clear and reconcile Petty Cash
- Process check request and travel Reimbursements
- Approve World travel reservations
- Invoice questions/problems
- Process subcontractor payments and maintain database
- UPS/FEDEX questions/issues
- Black key access
- Backup for Payroll processing
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