Department of Microbiology

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Cecelia Wood Chief Administrative Officer 215-573-6261 woodcec2@mail.med.upenn.edu
Derrick Bowman Pre-Awards Grant Manager 215-898-1021 bowmand@mail.med.upenn.edu
Margaret Kimble Faculty Coordinator 215-898-8012 mkimble@mail.med.upenn.edu
(To-be-named) Grants Coordinator 215-898-9978
Leslie Glatz Financial Coordinator 215-573-3694 lglatz@mail.med.upenn.edu
Paul Lopez Laboratory Curator 215-620-9373 lopezp@upenn.edu
Michael Ma IT Specialist 215-573-5462 mikema@mail.med.upenn.edu
Jamie Lipford Assistant to Chair, Webmaster 215-573-6780 jlipford@mail.med.upenn.edu
Cecilia Wood
  • Financial reporting to SOM
  • Management of financial, administrative and personnel activities for the department
  • Management of all financial resources
  • Analysis of department trends and projections
  • Department budget preparation, submission, and management
  • Administration of department policies
  • Department budget preparation, submission and management
  • Sponsored Projects budget preparation, submission and management
  • ADF budget preparation, submission and management
  • Administration of building facilities for research programs
  • Staff management and training
  • Performance appraisals
  • Student tracking (WIP)
  • SOM HR requisition system for posting staff jobs
  • HR liaison for salary increases and reclassifications
  • Faculty incentives and bonus
  • All grant post award including T32
  • Transaction approval and monitoring, reporting, and provision of
  • Closeout reporting, NCE request, NIH requests, and projections
  • Payroll allocation for all grants and department accounts
  • Perform post-award audit
  • Verification of compliance
  • Effort Reports
Derrick Bowman
Pre-Award Grants Manager
  • All pre-award - New proposals and Non-competing continuations
  • AIS processing
  • Advance accounts
  • Just-in-time submissions
  • All core centers account activation
  • Protocol to account assignments
  • Material Transfer Agreements
  • Liason between ORSS and ORS pre-award
  • Subcontract processing (both to and from Penn)
  • Account Continuations
  • FCOI (backup to Eugenia)
  • TAC animal forms
  • All forms requiring institutional signature
  • Other support
Margaret Kimble
Faculty Coordinator
  • Perform faculty, academic staff, visiting faculty and associated faculty appointments, reappointments, promotions and terminations
  • Post and manage job postings for the above
  • Perform & coordinate all aspects of graduate student & postdoctoral fellowship administration, appointment
  • Training grant appointments, reappointments and terminations in xTrain
  • Obtain work authorizations and extensions for all faculty, staff, postdocs and visiting students
  • Enter new hires into the payroll system and E-verify
  • Process weekly payroll
  • Black key access
  • Organize Seminars
  • Notary Public
  • Backup for Purchasing Coordinator
Leslie Glatz
Financial Coordinator
  • Approve purchase orders from requisitioners
  • Prepare Bookstore requisition forms
  • Prepare Computer Connection requisition forms
  • Clear monthly Pro-card transactions
  • Provide Petty Cash
  • Clear and reconcile Petty Cash
  • Approve Concur transactions
  • Enter budgets and journal entries
  • Approve World Travel reservations
  • Invoice questions/problems
  • Process subcontractor payments and maintain database
  • UPS questions/issues
  • Backup for Payroll processing

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