UPENN SOM :: MICROBIOLOGY

Full-Time Staff	Research Assistant Professors
Part-Time Staff	Visiting Assistant Professors
Temporary Workers	BGS Student Appointments
Work Study Students	Visiting Scholars
Research Associates	Visiting Scientists

Sample PIQs, Responsibilities and Duties for Research Technicians and Specialists (separate page)

Full Time Staff

1. Hiring Officer (Requestor) informs Financial Coordinator of intent to hire and emails the following information:

Short description of position
PIQ Form (Position Inventory Questionnaire Form) (for new positions)
Letter of resignation (for replacement positions)
School of Medicine Human Resources (SOM HR) Action Request / Financial Review Form or requested starting salary and start date

2. It takes approximately 3-5 days for a new position to be posted on Penn’s Human Resources Website. At that time, a user ID, password and instructions to access online systems will be emailed to the Hiring Officer.

3. Once the position has been posted, the Hiring Officer may begin interviewing candidates from the pool of candidates who applied online. The Hiring Officer is required to get each interviewee to sign the PENN application and a background check form. This is now compulsory.

4. The University requires a Hiring Officer to wait a minimum of 5 days before deciding upon a final candidate. Once the hiring officer has chosen a preferred candidate, but before making an official offer, he/she needs to fill out the Affirmative Action packet:

Affirmative Action Form (it may take an additional 5 days for this form to be generated by HR) signed by Hiring Officer
Two Employee Reference Checks (both must be from supervisors, and one must be from current supervisor)
Offer Memorandum form
Signed Background Check Form
Unsigned Offer Letter. Sample can be found here
Penn’s employment application with original signature of preferred candidate
Copies of all resumes from candidates interviewed

5. Recruitment and Staffing will send final approval by email. A potential employee is not permitted to begin work prior to this final approval.

Hiring Officers should please note the following liabilities:

ANY SCHOOL/CENTER/FACULTY MEMBER THAT MAKES AN UNAUTHORIZED OFFER OF EMPLOYMENT OR A SIGNIFICANT CHANGE IN CONDITIONS OF EMPLOYMENT OF AN EMPLOYEE ASSUMES RESPONSIBILITY FOR ANY PENALTIES, LIABILITIES AND EXPENSES WHICH MAY ARISE FROM THAT ACTION.
When preparing offer letters for new hires, the pay amount must be a weekly or monthly amount. If you were to enter a yearly salary, the University is promising the employee that yearly salary. The University then becomes vulnerable to possible lawsuits if an employee is suddenly terminated for lack of performance or any other reason.
To ensure adherence to relevant University policies, salary practices and federal law, after the search for a new employee has been completed, but before an offer is made, the Hiring Officer (faculty member wishing to hire a new employee) is required to consult with Recruitment and Staffing.

Part-Time Staff Employees

The same procedure for full time employees is followed when hiring a permanent part-time position.

Temporary Workers

If a person is expected to work under 1000 hours/year (approximately 17-20 hours/week), it is not necessary to post the position with HR. It is possible to hire a temporary worker at an hourly wage, without benefits, simply by writing an offer letter. Sample Offer Letter for Temporary Workers

Work-Study Students

When a PI wants to request a work-study student, they need to request it at the University of Pennsylvania's Student Office Site. They will be asked for their name, description of the job, and hourly rate. The Work-Study Coordinator (Financial Coordinator) will approve this job before it is posted for students to review. An advantage to hiring a work-study student is that the PI only pays 40% of the hourly rate, and the remaining 60% is paid by the work-study office. The work-study studuent must submit their Job Appointment Form to the Work-Study Office before being paid.

FACULTY POSITIONS
Research Associate (RA)

A Research Associate is a person who has completed their postdoctoral training. This is an Academic Support Staff position. Research Associates receive full employee benefits but are not eligible for the tax-deferred retirement plan. Full-time service in this position may not exceed three years, except with the approval of the Provost. There are no published salaries for this position.

To appoint a person to an RA position, a Recruitment Control Number (RCN) must be assigned to the position. Once the RCN is received from the finance office the dossier can be forwarded to the Office of Faculty Affairs. Included in the dossier are:

Request to Recruit Packet with all attachments for Dean’s signature.
Draft offer letter in standardized format
Candidate's CV

Research Associates must be reappointed every year.

Research Assistant Professor

This position is considered a faculty title and should be treated as such. This is three year appointment and needs to be voted on every three years to renew. All transactions regarding Faculty appointments, promotions and recruitment should be handled in conjunction with the Office of Faculty Affairs. Please refer to the Faculty Affairs Site.

Visiting Assistant Professor

This position is considered a faculty title and should be treated as such. This is a three year appointment and needs to be voted on every three years to renew. All transactions regarding Faculty appointments, promotions and recruitment should be handled in conjunction with the Office of Faculty Affairs. Please refer to the Faculty Affairs Guidelines for information regarding this position.

BGS Student Appointments

A graduate student during his first two years at the University does 6 lab rotations during this time the student and a faculty member decide which faculty will mentor the student once the lab rotation is complete. In late spring/early summer of each year BGS informs the Business Administrator by E-mail, all of the students that the department will be mentoring and their financial responsibility (tuition, health, and stipend). The NIH will pay a specified stipend amount and the remainder should be supplemented by the mentor. Ask the PI to sign the letter and inform us where the supplement will come from. An appointment letter is not necessary. For students on a training grant, the Faculty Coordinator will process the NRSA Appointment Forms when a new appointment or a reappointment is due. If the PI of the training grant has an administrative assistant, that person will process the required forms.

Visiting Scholars

All visiting scholars are required to have $1,300/month and proof of health insurance. Visiting scholars may only stay in this job for one year. The job class code should be entered as 246040-visiting scholar, with the object code of 5020 and ERN code RMO. While they may be eligible tax exempt status, they need to go to the tax office to fill out an 8233 form. Once the tax office receives the original signed copy, they will change the ERN code to NAO so that no taxes are taken from the employee’s paycheck.

Visiting Scholars need to complete the Visiting Scholar Agreement Form.

Visiting Scientists

All visiting scientists are required to fill out and sign a Visiting Scientist Agreement.

All positions are required to fill out ALL of the new hire paperwork, including tax forms and the Patent and Tangible Research Property form. They will also need an appointment letter from the faculty member stating the terms of the appointment. The minimum record in payroll must be met according to School of Medicine policy.

International Programs

Visas	Social Security Cards
J-1 Visa	Taxes
H-1B Temporary Worker Status	Additional Information
Scholars in F-1 Practical Training

VISAS

All foreign nationals working at the University of Pennsylvania must have a valid visa, which includes but is not limited to a J-1, H-1B or F-1.

When sponsoring a visa for a newly hired international student or scholar, verify that all required documentation is submitted timely and accurately to OIP. If any item is missing from the required documentation, the package will be returned at point of contact or via interoffice mail (thus causing delay).

J-1 Visa
J-1 Department Request Form
J-1 Extension Request Form

J-1 academic training is designed to allow J-1 students the opportunity to apply knowledge gained in the classroom to a practical work experience off campus. Academic training is available to J-1 students during the course of study and after completion of studies. As long as they stay within the stipulated time limits, academic training allows part-time employment when classes are in session, and full-time employment during vacation periods. There are a few circumstances in which a J-1 student may interrupt their studies to work full-time (i.e. writing a thesis, or J-1 students in non degree programs). Academic training cannot exceed 18 months in length (36 months for post-doctoral training) or "the period of full course of study" whichever is shorter.

Available to visiting scholars, postdoctoral fellows, visiting and temporary faculty and research staff
Cannot be used for a tenure-track or tenured faculty position or for a "staff" position
Must be issued an DS-2019 form (Certificate of Eligibility) by OIP or outside sponsoring organization, e.g. Council for the International Exchange of Scholars (CIES)
Must obtain J-1 visa stamp at U.S. consulate overseas or have a BCIS-approved change of status to J-1
J-1 "research scholar" and "professor" category is limited to three years
J-1 "short-term scholar" is limited to a six month stay
May apply for a change of status. Note some exchange visitors are subject to the two year home country residence requirement and may not change to another visa status without first complying with the requirement or obtaining a waiver of the requirement
If scholar has held J status (including J student, researcher, professor, specialists or dependent) in the U.S. for more than six months during the preceding 12 months, they are not eligible for a J-1 research scholar or professor status
May be reimbursed for expenses
May be given honorarium, stipend or salary, but only by the J-1 sponsor. Special permission must be obtained to accept payment for other incidental employment
Dependents of J-1 exchange visitors, those holding J-2 status, may work, but only with the prior permission of the BCIS

J-1 visas can expire even if the DS-2019 is still in effect. If the J-1 expires, they can still work but must initiate the process to renew their visa. They need to take a letter of appointment and the J-1 Extension Request Form to OIP at least 2 months in advance to get an extended DS-2019. The DS-2019 is really what PENN is interested in because of the sponsorship. If that expires, they cannot work.

J-2 is a visa held by a spouse of a J1 visa holder. J-2’s can work anywhere in the US as long as they have an employment authorization card. It is up to the individual to go to INS to renew their employment authorization cards and provide a copy to the administrative office. If they do not have an unexpired authorization card, they need to stop work immediately. They may apply for a J-1 visa which will provide better tax exemptions.

How to apply:
To apply for a DS-2019, a Microbiology Office Administrator will fill out a Department Request Form for a J-1 Exchange Visitor and forward to the appointee for additional information (on page 3 of application). Once the appointee completes the form, it is signed by the Chairman and sent to OIP along with the original appointment letter.
When the DS-2019 is ready for pickup, the administrative person who prepared the forms receives an email from OIP to pickup the DS-2019. Effective September 1, 2004 a SEVIS fee of $100.00 must be paid for new J-1 scholars entering the U.S. for the first time using J-1 documents (forms DS-2019). OIP will confirm that the scholar must pay the fee by attaching a note to the DS-2019 stating the fee must be paid. The SEVIS fee must be paid before the scholar enters the U.S. Please follow the instruction sheet attached to the DS-2019. Once the fee is paid staple the confirmation receipt of payment that you will print out at the end of the on-line payment process (using a Pro-Card) to the scholars DS-2019 and send to scholar. If you will have the scholar pay the SEVIS fee directly staple the attached instruction sheet to the DS-2019 and send to the scholar for further processing with their embassy/consulate.

Note: It currently takes 3-4 months to get a J-1 Visas (DS-2019)

J-1 Department Request Form
J-1 Extension Request Form

H-1B Temporary Worker Status

H-1B Application
H-1B Extension Request

Must be an employee of the University of Pennsylvania (The H-1B is employer-specific.)
Must petition BCIS for approval
Must be paid "prevailing wage," per a Department of Labor determination
Must obtain H-1B visa overseas or have an BCIS-approved change of status to H-1B
H-1B status is initially granted for a maximum period of three years and can be extended to a total of six years (regardless of the number of employers)
May apply for a change of status
May receive reimbursements, honoraria, stipends, salary from Penn
Dependents of H-1B temporary workers, those holding H-4 status, may not work

Persons already in H-1 status working for another institution will be able to begin work as soon as OIP files an H-1 petition with the Immigration and Naturalization Service. This means that the University will no longer have to wait four to six months for INS approval before someone already in H-1 status can begin work at the University. The interval between the time OIP is notified that someone already in H-1 status is coming to Penn and the time that person can start work at Penn will be (depending on several factors) between two and six weeks. (It will, of course, also be possible for a Penn H-1 employee to leave Penn for another H-1 employer just as quickly.) This provision applies retroactively to include all currently pending H-1 change of employer petitions.

There are fees associated with applying for an H-1B visa:

Application fee, paid by the applicant - $190.00
Homeland Security fee, paid by the PI, for initial H-1 applications, use object code 5339 on C368 form - $500.00
OIP processing fee, paid by the department, using object cod 5340 - $1,100.00. The 26 digit budget code should be typed in on the OIP processing fee page and signed off by the Business Administrator

(Note: It currently takes 4-6 months for an H-1 Visa to be processed. For an additional fee of $1,000 OIP will receive a response from BCIS within 15 days regarding the application. This process is called Premium Processing and may be paid by either the employee or PI. ***This process does not guarantee an approval in 15 days, only a response.)

How to apply:
To obtain an H-1B Visa, the application packet must be completed and signed by the Chair. Once the application is completed and the application fee ($185.00) and the other attachments have been received, the application will be forwarded by the Administrative Office to OIP. The administrator processing the application will receive an email from OIP when the H-1B application has been processed. Please see attached application.

H-1B Application
H-1B Extension Request

Scholars in F-1 Practical Training

F-1 practical training recommended by the student's college or university for a position related to the student's field of study. Approval from BCIS in form of an Employment Authorization Document.
May be authorized for summer employment, upon completion of study or occasionally during a course of study.
Total period allowable is 12 months; nonrenewable.
Must be approved by BCIS, except in the case of curricular practical training which is authorized by the college or university.
Individuals who have F-1 Student visas are exempt from income and Medicare taxes for five years. It does not matter if they have been at Penn for 6 months, if they have been in the States for at least five years they must pay income and Medicare taxes.

Foreign nationals with B-1 visas are not eligible for SS # and should fill out the appropriate W-7 form. Most likely, corporations may need to fill out the W-9 form.

Changes in VISA status

If visa status changes from J-1 to H-1B, the foreign national must complete the H-1B application. The Administrative Office will make a file copy and send the original to OIP. The foreign national should be aware that the change in visa status may also affect his/her tax exemption status. They should take all documentation to the tax office for advice; they may be required to pay social security tax and possibly other taxes with the new visa status.

Additional Information

Please refer to the Office of International Programs for information about these visas.

Social Security Cards

If the new hire does not have a social security number, the Administrative Office will call Records at x8-6176 for a temporary social security number. The temporary number can be used to enter the employee into UMIS payroll system, as well as all university documentation including the W-4 and direct deposit form. Once the employee receives their permanent social security number from the Social Security Office, (3901 Market Street, 2nd floor), they need to bring it to the Administrative Office. The Administrative Office will make a copy of the card and fax it to Mary in Records at 3-3898. Every Tuesday, Records will update the system with the permanent social security number.

Taxes

Due to the complexity of tax laws, the Administrative Office is not permitted to give tax advice, even if questioned. Any questions should be referred to the Tax Office. Please check the Tax Office's Website for drop-in hours and location.

Once Hired

Processing New Hire	Transferring From Within The University
Foreign Nationals	Payroll Entry
Taxes
Black Key Access	New Staff Orientation
Benefits	Introductory Review Period

Processing New Hire

All new hires need to fill out the regular paperwork packet which includes a payroll information sheet, The packet then goes to SOM Business Office with a green sheet which indicates what documentation is required.

New hire’s documentation needs to be in Records by the date (always a Monday) on the monthly payroll schedule so that the minimum record is met by the same Friday (the date they run monthly payroll). If this happens, the employee will be paid for that month; if not, the employee will need to wait an additional month for payment.

Foreign Nationals

The documents required for a foreign national are as follows:

Foreign National Information Form
Form I-9
Form W-4
Copy of Social Security Card or receipt for application of SS card
Copy of I-94 card and picture visa (except Canada)
Copy of unexpired foreign passport
Copy of current immigration document (I-20, DS-2019, I-797, Employment Authorization Card)
Curriculum Vitae

Taxes

Due to the complexity of tax laws, the Administrative Office is not permitted to give tax advice, even if questioned. Any questions should be referred immediately to the Tax Office in the Franklin Building.

Black Key Access

Once a new employee has been hired into the department, they must fill out a form to be given black key access to the perimeters of all School of Medicine buildings as well as all lab facilities on Johnson 2-3-4. Restricted access exists in BSL3 facility (313 Johnson) and the main office (225 Johnson).

Note: Sometimes it is necessary to request black key access for someone already employed at the university (i.e. rotating grad students who need access for 3-6 months, faculty from other departments who want access to our conference rooms after hours, etc.). In these cases, we require an email from the sponsoring PI to be sent to Financial Coordinator and then forwarded to the SOM security office. While it may take a few days to obtain a new key, it only takes a few hours to update access.

Benefits

Two or three weeks after a new employee is entered into the system, they will receive an information packet in the mail from the Benefits Department. The packet will include a pin number, and instructions to call 1-888-PENNBEN for more information. Everyone must call Benefits 1-888-736-6236 within 1 month from employment to choose their benefits.

If an employee was hired on or before the 15th of the month, their medical, dental and vision insurance will be effective the first day of the following month. If an employee was hired on or after the 16th of the month, medical, dental and vision insurance will be effective the first of the month following thirty days of employment. In the same pattern, if a staff employee terminates before the 15th, benefits end the last day of the month. If termination is after the 15th, benefits remain in place until the last day of the following month.

New Hires/Transfers

When a new employee is transferring from another department, their benefits and vacation balance will be bridged to the new department. The Financial Coordinator will request the payroll record be transferred, and will still send the complete green sheet packet to SOM Finance Office as usual stating that the transfer has been completed.

When a new faculty member transfers to PENN with his lab staff, their staff need to be hired as PENN employees. The procedure is as follows: Check Waiver on the HR1/2, attach a memo regarding the transfer, PIQ, and SOM action form with salary requirements should be completed. The new hire still needs to submit their CV and employment application. Submit this to HR one week before start date. The job does not need to be posted on the website, but the job does need to be CLASSIFIED according to PENN standards.

Payroll Entry

When setting up a payroll distribution that is being charged to a grant, the end date should be the end date of the grant for the current year. The reason for this is so the salary will only encumber on the Ben Financial reports for the period of the grant and not beyond it. The payroll roster will inform us of when the distribution ends. We will then check the offer letter and revise the payroll record accordingly.

New Staff Orientation

New staff will be invited to two orientation sessions. One invitation will come from the university, and the other will come from the School of Medicine. The invitations will be mailed to the employees home address, and they should be encouraged to attend both sessions.

Introductory Review Period

New personnel hired from outside the University are subject to a four month review period from the date of hire. At the end of three months, HR sends a reminder to the department and that reminder is forwarded to the responsible PI. It is highly recommended that the PI follow the formal review process. While it is possible to extend this review period, it is very difficult to terminate a person after this period has passed. Please see introductory review form.

Time Reporting

All weekly employees are required to submit weekly time sheets to the Administrative Offices every Thursday by 3PM. It needs to be signed by both the employee and the supervisor to reflect actual time worked. If an employee is unable to submit this on time, he/she must notify the Administrative Office. If the Administrative Office is not notified, it will be assumed that the employee has been on vacation for the week.

Overtime Request

A weekly employee should not work over 40 hours/week without prior approval of supervisor and a signed overtime request form. Overtime is paid at an hourly rate of one and half times the normal hourly rate, and this is changed to the same fund from which the employee is usually paid. The supervisor should also notify the Administrative Office of overtime arrangements.

The staff member is to elect on the time sheet if he/she would prefer to receive pay or compensatory time for the hours in excess of the standard workweek but less than 40 hours. The substitution of compensatory time off in lieu of monetary compensation for the hours worked when less than 40 hours must be agreed upon in advance by the staff member, supervisor, and Chairperson or CFAO.

Compensatory Time Off

Compensatory time off cannot be substituted for any of the time worked in a workweek in which a staff member works in excess of 40 hours.

Request for Time Off

Request for Time Off form

For All Monthly and Weekly paid personnel

All staff requests for time off must be made in advance to the supervisor. Staff members must submit a request for time-off form to their immediate supervisor for approval at least 3 days in advance. In emergency situations shorter notice may be accepted with the supervisor's approval. When a staff member is sick, the request for time-off sheets should be submitted retroactively and then filed to keep a balance of accrued sick time.

A copy of all requests for time off must be submitted to the Administrative Office, to be filed in the employees personnel file.

Tracking Time Balances

The University payroll system tracks weekly-paid employee's time off when time sheets are processed. Currently, the university does not have the capacity to track time balances for monthly-paid staff employees. (Please note that postdocs do not officially accrue time-off, and they are not paid vacation payouts when they leave the university.) It is the responsibility of the supervisor to track vacation and sick time balances for their monthly-paid employees. Here is the Paid Time Off Policy for Staff at the University of Pennsylvania.

This is an important issue because when a staff employee terminates from the university, they are entitled to pay in lieu of unused vacation balance. If no records have been kept, the employee will automatically receive the maximum vacation pay (up to a maximum of 24 days) and it will be charged to the employee salary source at time of termination.

Termination

Please refer to the termination policy for guidance in terminating an employee.

When an employee terminates from the university, they need to submit a letter of resignation to the supervisor and administrative office. They also need to return the black key and PENN ID. If they are a staff member, they may be entitled to a vacation pay out. A termination/vacation pay form and proof of unused time must be submitted.

The calculation formula for vacation payout is on this page.

Vacation at Separation pay is paid on Additional Pay Forms; please include the date of termination in the justification. VCT is paid the pay cycle after the employee terminates. Position Discontinuance and Staff Transition (PDST) employees can be paid at the beginning of their layoff, rather than waiting until their last pay. In that case, send the APF (Additional Pay form) with the PDST date in the justification, to HR Staff Relations.

When leaving Penn, the administrative office needs a resignation letter, updated address for W-2, ProCard, Penn ID, Parking card, black key, and regular keys.

No termination will go into effect until a termination letter is provided to the Administrative Office.

(For further information on Personnel policies please visit Penn’s Web site on HR policy)

Volunteers/Courtesy Appointments

Courtesy Appointments

People who have courtesy appointments need to fill out ALL of the new hire paperwork, including tax forms and the Patent and Tangible Research Property form. They will also need an appointment letter from the faculty member stating the terms of the appointment. The minimum record must be met according to School of Medicine policy.

To enter courtesy appointments into payroll, the following fields should be entered along with the required fields:
REG or TEMP: R
SALARY KEY: U
EMPLOYEE TYPE: E
PAY STATUS: S
JOB CLASS: 399057 Courtesy Appt

Volunteer

The status of volunteer is reserved for voluntary service by persons who want to gain educational and practical experience in a chosen career field. The university will not permit any unpaid work to occur on university premises, and a volunteer is not permitted to perform what might be considered “productive” service. The volunteer activities are to be closely and carefully supervised. A Volunteer Packet must be completed and signed before volunteering can begin.

Foreign Nationals who enter the U.S. on a B-2 tourist visa cannot receive a salary of any kind. They can volunteer with a courtesy appointment. All volunteers, whether a foreign national or a U.S. citizen, will need to fill out all of the new hire paperwork, including the Patent and Tangible Research Property form. Minimum record must be met according to School of Medicine policy.

Yearly Performance Evaluation

The Department of Microbiology at The University of Pennsylvania is committed to staff development and believes that the performance appraisal and planning process is an integral part of that development. This process is designed to improve job understanding, promote more effective job performance, and establish future goals for career growth.

The goal of the Performance and Staff Development Program is to provide staff members with feedback on their performance and accomplishments for the previous year. This program should also assist staff members in understanding their job responsibilities and supervisor's performance expectations. Performance goals for the upcoming year and specific plans to help staff members meet those goals should also be established through this process.

Performance Plan Letter Format

Performance Plan Long Form

Performance Plan Short Form

Performance Plan Self Appraisal

Other HR Information

Curriculum Vitae	Taxes
Reclassifications	Hand Drawn Checks
Outside Instructors	Parking Passes
Paychecks	Package Property Pass
Late Pay

Curriculum Vitae (CV)

All CV’s should be entered into the Faculty Expertise Database by the Faculty Coordinator. CV’s will be updated twice a year: December and June.
All CV’s should be in the School of Medicine format. Please refer to the forms at the Faculty Affairs Site.

Reclassifications

To reclassify a position for a current employee, the following items need to be submitted to the Microbiology Administrative Office:

a letter from the PI justifying the reasons for the request
a copy of the employee’s current resumé
PIQ form
SOM action form

Outside Instructors

When paying an outside instructor, use a C368 and W-9 if they are not currently in the payroll system.

Paychecks

Periodically all monthly employees will be required to sign the check roster located in the Administrative Office. Anyone receiving a regular check (not an advice) must sign the check roster each month or week.

Late Pays

Monthly paid employees that require a late pay need to be approved by the CFAO (Chief Financial and Administrative Officer), but weekly paid employees are automatically processed. Weekly late pays have to be in the system by Monday 12:00 for a check to be cut the following Friday. After approval is received, follow directions for hand-drawn check, if appropriate.

Hand Drawn Checks

Hand Drawn checks are to be requested only when less than 75% of regular pay is received by regular University employees. Start by calling the Payroll Office first for preliminary approval - 898-6301. Enter the late pay in the Payroll system, have it approved through UMIS by CFAO, then print the approved late pay screen. Complete the online request form for hand drawn check and FAX this to the payroll office. Allow five business days for the check to be produced. A $25 processing fee will accompany all late pay requests.

Parking Passes

Undergraduate and graduate students may obtain parking permits for nights and weekends at a discounted rate. If the chairman writes a letter (BA, Fiscal Coordinator has template) to the parking department stating that the undergrad or grad student will be required to work nights and/or weekends, they will obtain a parking pass at a discounted rate. This is subsidized by SOM for graduate students.

Package Property Pass

A Package Property Pass Form must be completed when removing any item from the department.

Taxes

The following links may be helpful for advice on taxes for students and postdocs. Microbiology Administrative Staff are prohibited by law from giving tax advice of any kind.

Comptroller's Tax Info
BGS Taxes Info for students