Medical Student Government

Using MSG-Allocated Funds

MSG allocates funding to Penn Med student groups. These allocations are made based on student group applications, which are solicited every January.

• General Information on Student Group Funding [.ppt]
• MSG Student Group Reimbursement and Purchase Order Request Form
  If your student group has MSG allocated funds, you can use this form to request EITHER:
  • Purchase orders (POs)
    • Payment to a vendor BEFORE an event - must be submitted at least 4-6 business days before the event
    • Can only be used for specific approved vendors [click for unabridged list]
  • Reimbursement
    • Reimbursement to the student AFTER an event, when the student has already made a purchase out-of-pocket
    • Can be used with any vendor (subject to MSG Budget Guidelines)
  • For more information about planning/organizing your event, see the "Student Organizations" section of this website.
• Business Connection Form [.pdf]
  • Must be signed and submitted along with every reimbursement request, per University policy
• MSG Emergency Funding Application [.doc]
  • If your group does not have MSG funding or has exceeded your allotted MSG Budget, you may fill out the above form to apply for emergency funding on an event-by-event basis.
  • Groups can only receive up to $100 for a single event, twice per academic year.
• Other funding sources: GAPSA Funding
  • As professional students, medical students at Penn fall underneath the umbrella of GAPSA, Penn's Graduate And Professional Student Assembly. Thus, student groups can apply to GAPSA for funding.

Budget Guidelines

• MSG-allocated funds CAN be used:
  1. for funding the events/purposes stated in a student group’s annual funding application.
  2. to pay for food for student events (subject to the restrictions outlined below).  Generally, funding can pay for food provided at talks and meetings that are open to the general student body.
  3. to pay for goods/materials used for student activities and events events (subject to the restrictions outlined below)
  4. to pay for local transportation for student group activities and events (subject to the restrictions outlined below)
• MSG-allocated funds CANNOT be used:
  1. in excess of a student group’s allocated funds.  If a group wants to plan an event that will require funding in excess of its currently available MSG-allocated funds, it can apply for emergency funding (see above).
  2. to reimburse money spent on taxes (e.g. sales tax).  The University of Pennsylvania is a tax-exempt institution and cannot reimburse students for money that they have spent on taxes.
  3. to reimburse students for alcohol, in accordance with University policy.
  4. to pay for or reimburse gift certificates, in accordance with University policy.
  5. for conferences.  This is to stay, MSG-allocated funds cannot be used to reimburse (or pay directly for) students or faculty for medical/research conference registration fees, travel, housing, or any conference-related expenses.
  6. to pay for excessive transportation costs (e.g. air fare, tanks of gas).
  7. to fund dinners or events that are only open to small subsets of students, e.g. student group leaders, small organizational meetings.
  8. to pay for restaurant meal expenses in excess of $10 per person.

For further questions, please contact the MSG Treasurer.

 

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