PURPOSE

· To establish a process to aid in the management of sponsored projects for all departments/centers/institutes, e.g. when a fund is transferred from one responsibility center to another.

POLICY STATEMENT
· Memorandum dated 2/17/00 from Dan McCollum and Marianne Achenbach

REASON FOR PROCEDURE
· To ensure the accurate mapping of sponsored projects to facilitate applicable responsibility center access to the award information and history.

WHO SHOULD BE KNOW THIS PROCEDURE
· School of Medicine Administration
· Business Administrators
· Office of Research Support Services
· Penn Research Services

GENERAL INSTRUCTIONS

Remapping occurs when a principal investigator (PI) moves from one department to another. When a Business Administrator (BA) learns that a PI will be transferring, the BA should contact the BA in the new department to discuss how the transition will be handled.

Refer to Transferring sponsored projects from one responsibility center to another SOP

· Complete the Grant and Contract FinMIS Remapping Request form.
· Obtain necessary signatures
· Submit to ORSS (after which ORSS forwards to RS)
· RS issues a new AIS (generally two weeks after receipt of remapping request). If revised AIS is not received, contact Research Services.
· Verify in the View Grant Attributes screen that all fund attributes, including RESP ORG, have been changed.

CONTACTS
Departmental Business Administrators
Office of Research Support Services
Penn Research Services

FORMS AND ATTACHMENTS
2/17/00 memo from Dan McCollum and Marianne Achenbach

MISCELLANEOUS
Refer to Wayward Transactions SOP
Refer to Closeout SOP
Refer to Cost Transfer SOP
Refer to Transferring sponsored projects from one responsibility center to another SOP
Refer to AIS SOP