PURPOSE
· To establish guidelines for running reports to aid in the active
management of sponsored awards.
POLICY STATEMENT
· 1402 Monthly Closing/Reporting
http://www.upenn.edu/vpfinance/fpm/1400/1402.html
REASON FOR PROCEDURE
To ensure that all departments, centers and institutes are actively monitoring
the activity of their respective awards on a monthly basis.
WHO SHOULD BE KNOW THIS PROCEDURE
· Departmental Administrators
· School of Medicine Administration
· School of Medicine Faculty
· Principal Investigators
· Office of Research Support Services
· Penn Research Services
GENERAL INSTRUCTIONS
· FinMIS has many reports available to assist in managing the
financial activity
within a department, center and institute. Determining what reports best
meet your management needs depends on how a particular account is managed
in relation to the chart of accounts.
· There are 4 basic reports needed to manage expense against operating
budget:
1. 10X.ORG Summary Level
2. 15X.ORG Detail Level
3. 163.ORG Open Encumbrance
4. Salary Management (obtained from Personnel/Payroll system)
CATEGORIES OF REPORTS
· Departmental Administrators - reports pertinent to monthly management at a
macro level
· Grant Managers - reports specific to the monthly reconciliation of sponsored
program funds.
· Principal Investigators - reports specific to PI's and to the level they can
understand (i.e., GRAM, departmental generic, etc.)
· School Administration - reports specifically run at the School level to aid in
identifying awards with potential problems.
PROCEDURES
Procedures vary by category. Refer to the applicable SOP for the specific category of reports you need.
CONTACTS
Office of the Comptroller
Office of Research Support Services
Penn Research Services
SOM Department of Finance
MISCELLANEOUS
Monthly Closing/Reporting
http://www.upenn.edu/vpfinance/fpm/1400/1402.html
Guide to FinMIS General Ledger Reports
http://www.umis.upenn.edu/cornerstone/reports/glrp.html
This is the website for information on all FinMIS General Ledger reports.
Information you will find includes report templates, report documentation,
discussion of parameters, etc. These pages give detailed information on
the logic behind the reports and how they are constructed.
Financial Information Requirements Working Group (FIRWG)
http://www.umis.upenn.edu/cornerstone/wip/glrep.html
This site lists the FIRWG works-in-progress and ranks each of the outstanding needs in order of priority as determined by the group.
