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ACCESS KEY PROCEDURES

ACCESS KEY PROCEDURES document should be distributed to anyone who uses a black access key. This document explains the process and policies for access key usage by staff, students, and vendors. In order to obtain a key from the division of Safety and Security, an ACCESS KEY APPLICATION form must be completed and submitted.

ALCOHOL SERVICE CENTER
WEB PAGE FOR ORDERING: somapps.med.upenn.edu/spo/alcohol/alcoholorderform.php
TELEPHONE NUMBER 215-898-6189
Supervisor, Distribution Services Administration: Dave Farraday dfarrady@mail.med.upenn.edu
Senior Administrative Coordinator: Andrea Shuster shustera@mail.med.upenn.edu

Research Alcohol is ordered through the BRB II/III  Alcohol Service Center and must be picked up at the BRB loading dock  by a lab member.  Alcohol Service Center staff do not deliver alcohol.The Alcohol Service Center distributes two types of ethyl alcohol: 190 proof and 200 proof.

• 190 proof alcohol is sold in one gallon bottles (four gallons to a case) and five gallon pails.
• 200 proof alcohol is sold in one gallon bottles (four gallons to a case) and pint bottles (twenty four pints to a case).
• Do not order quantities of alcohol greater then your approved storage capacity.
• Alcohol Service Center staff cannot lend out carts for the transport of alcohol orders.
• Triple rinse empty alcohol containers before putting them in the trash.

If you have any questions about the safe handling, use, or disposal of ethyl alcohol please contact EHRS at 215-898-4453.

FY13 RESEARCH ALCOHOL PRICES

Case Pricing:
200 proof gallon case: $86.00/case
200 proof pint case: $86.00/case
190 proof gallon case: $86.00/case
190 proof pail: $86.00/pail

Unit Pricing:
200 proof single gallon $21.50/gallon
200 proof single pint: $3.60/pint
190 proof single gallon: $21.50/gallon

Please use the web page to place your alcohol order.  All orders need to use the webpage.  When you use the web page, you must print out the email you receive confirming that your order has been approved and bring it with you to the service window of Distribution Services on the first floor of BRB II/III when you pick up your order.  You can pick up alcohol between 2:00 p.m. and 4:00 p.m. on Tuesdays and Fridays.

DISTRIBUTION CENTER
TELEPHONE NUMBER 215-573-6785
FAX NUMBER 215-573-0291

Supervisors:
Waverly Coleman, Distribution Services Main Campus wcoleman@mail.med.upenn.edu
Willie Williams, Distribution Services GRL, TRL, SCTR williew@mail.med.upenn.edu
David Farraday, Distribution Services Administration dfarrady@mail.med.upenn.edu

The Distribution Center manages mail and package delivery and infectious (biohazardous) waste removal.

FACILITIES PLANNING AND SPACE MANAGEMENT
TELEPHONE NUMBER 215-898-2876
FAX NUMBER 215-573-2237

Senior Director, Facilities Planning & Space Management:
Maureen Ward wardm@mail.med.upenn.edu

Senior Associate Director, Planning, Design and Construction:
Mike Walton mpwalton@mail.med.upenn.edu

Associate Director, Planning, Design and Construction:
Steven Richard Moore, RA moorest@mail.med.upenn.edu

Associate Director, Planning, Design and Construction:
Robin Eaton, RA, LEED AP reaton@mail.med.upenn.edu

Associate Director, Planning, Design and Construction:
Chip Roser rosercm@mail.med.upenn.edu

Associate Director, Interior Design:
Jennifer Mishkin, IIDA, LEED AP mishkin@mail.med.upenn.edu

Associate Director, Off-Campus Space:
Tom Hutt hutt2@mail.med.upenn.edu

Associate Director, Space Inventory:
Peter Zutter zutterp@mail.med.upenn.edu

Administrative Assistant
Shirley Taylor shirleyt@mail.med.upenn.edu

The staff of Facilities Planning and Space Management is available to help you with floor plan layout, developing scope of work, designing the space, cost estimating, construction management, and furniture selection.

For more information, see the FAQs page "Facilities Planning and Space Management."

Management
Other responsibilities of Facilities Planning and Space Management include:

If you are planning a renovation to your office or lab space, you can initiate the process by going to http://www.med.upenn.edu/apps/my/ssr. Fill out the digital request form for renovation services or equipment purchases. The form asks for basic information about the project and requires a 26 digit account code and the approval of the Department Chair and BA.  The digital request system obtains approval via email from appropriate approvers.

KEYS

To order new keys, complete a DEPARTMENTAL WORK REQUEST form, providing a 26 digit account number along with the signature of your Business Administrator. All requests must be approved first by the Perelman School of Medicine’s Safety and Security Office, 109 Stellar-Chance, 215-898-6189. After Security’s approval, the request must be approved by our office. The approved form is then submitted to the Lock Shop.

The Lock Shop will process the request within five working days. New keys are sent through intramural mail, unless your Building Administrator has made other arrangements.

If same day service for duplication of keys is required, please follow the same steps as above. You must, however, hand deliver your request to the Lock Shop. The Lock Shop is located in The Left Bank Building, 3101 Walnut Streets on the ground floor (towards the end of hall). The hours of operations are Tuesday and Friday from 12:30 P.M. to 1:30 P.M. The telephone number is 215-573-3438. (Please note: A request for six or more keys cannot be filled on the same day.)

MEDIA TECHNOLOGY AND PRODUCTION SERVICES
http://www.med.upenn.edu/mtp/
TELEPHONE NUMBER 215-898-0514
Division Director: Charles Bears cbears@mail.med.upenn.edu
Project Manager: Eric Capozzoli ericcapo@mail.med.upenn.edu
Manager, Classroom Technology: Ray Rollins rrollins@mail.med.upenn.edu
Video Production: Kevin Flanigan kevinpf@mail.med.upenn.edu
Administrative Assistant: Beth Albasi ealba@mail.med.upenn.edu

Media Technology and Production Services provides classroom and special event support with a wide variety of equipment and staff technicians. Services ranges from basic equipment rental to video conferencing to sophisticated video production.

If you wish to rent equipment from our A/V department, you must submit an “A/V Rental” form from SPO*TS, the on-line scheduling and tracking system.

LACTATION ROOMS

These rooms are intended for PSOM community use only and require either black key or Penn/UPHS card access as listed below. Rooms are available on a first-scheduled basis. Time slots can be reserved in advance using the sign-up boards on the doors.

Contact: For questions or problems with the rooms, 215-898-2876 or 215-573-8852; for safety and security, 215-898-0196; for facilities, 215-898-8000.

• Anatomy/Chemistry: Room 102A
• Biomedical Research Building II/III: Room 1417 (black key access; space includes a sink)
• Stemmler Hall: Room 430A (black key access; space includes a sink)
• Smilow Center for Translational Research: under revision

SPECIAL EVENTS AND SCHEDULING
TELEPHONE NUMBER 215-573-5555
FAX NUMBER 215-573-1712
EMAIL ADDRESS somsched@mail.med.upenn.edu
Manager, Special Events and Scheduling - Lori M. Freda lfreda@mail.med.upenn.edu
Senior Coordinator, Scheduling - Vacant
Scheduling Coordinator - Felicia Saunders felicias@mail.med.upenn.edu
Scheduler - Jacqui Thompson jacquail@mail.med.upenn.edu

Centralized scheduling of rooms and facilities for events ranging from orientation programs to graduation. Coordination and support for special events.

To reserve a room or space for any type of event, lecture, presentation, ceremony, meeting, etc., you must complete a request on SPO*TS, the on-line scheduling and tracking system.  SPO*TS will also allow you to view room layouts and other details about rooms such as capacity, phone lines, etc.