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FACILITIES SERVICES - UNIVERSITY (UNDER CONSTRUCTION)
MAPS (UNDER CONSTRUCTION)
ACCESS KEY PROCEDURES document should be distributed to anyone who uses a black access key. This document explains the process and policies for access key usage by staff, students, and vendors. In order to obtain a key from the division of Safety and Security, an ACCESS KEY APPLICATION form must be completed and submitted.
WEB PAGE FOR ORDERING: https://hosting.med.upenn.edu/spo/alcohol/alcoholorderform.php
TELEPHONE NUMBER 215-898-6189
Supervisor, Distribution Services Administration: Martin English firstname.lastname@example.org
Financial Admin Coordinator: Andrea Shuster email@example.com
Research Alcohol is ordered through the BRB II/III Alcohol Service Center and must be picked up at the BRB loading dock by a lab member. Alcohol Service Center staff do not deliver alcohol.The Alcohol Service Center distributes two types of ethyl alcohol: 190 proof and 200 proof.
- 190 proof alcohol is sold in one gallon bottles (four gallons to a case) and five gallon pails.
- 200 proof alcohol is sold in one gallon bottles (four gallons to a case) and pint bottles (twenty four pints to a case).
- Do not order quantities of alcohol greater then your approved storage capacity.
- Alcohol Service Center staff cannot lend out carts for the transport of alcohol orders.
- Triple rinse empty alcohol containers before putting them in the trash.
If you have any questions about the safe handling, use, or disposal of ethyl alcohol please contact EHRS at 215-898-4453.
FY15 Alcohol Prices (increase effective February 1st, 2015)
200 proof gallon case: $98.00/case
200 proof pint case: $100.00/case
190 proof gallon case: $100.00/case
190 proof pail: $105.00/pail
200 proof single gallon $24.50/gallon
200 proof single pint: $4.17/pint
190 proof single gallon: $25.00/gallon
Please use the web page to place your alcohol order. All orders need to use the webpage. When you use the web page, you must print out the email you receive confirming that your order has been approved and bring it with you to the
service window of Distribution Services on the first floor of BRB II/III when you pick up your order. You can pick up alcohol between 2:00 p.m. and 4:00
p.m. on Tuesdays and Fridays.
Digital Signage Posting Instructions: Research Zone (click to download instructions)
The Research Program Development Division (RPDD) manages requests for postings to the research zone of the PSOM electronic lobby signage boards.
Please send all requests and / or questions regarding digital signage postings to Connie Weinstein at firstname.lastname@example.org, or call 215-898-0132.
All flyers to be posted on digital signage should include the following information:
- Sponsor (department/center/institute)
- Speaker's name and affiliation
- The title of the talk/program/conference
- Event date and time
- Event location
- All files should be sent as image files (e.g., JPG’s 690 X 892 pixels). Content submitted in other sizes will be shrunk or stretched to fit this size and may not appear on screens as intended).
Please review the signage standards developed by the Space Planning & Operations Media Technology and Production group. Please note that events may be posted to the digital signage board no earlier than two weeks prior to the date of the event unless the event has an advance registration requirement.
Your flyer can also be posted to the Research Calendar by clicking on the [+] in the upper right corner of the date and adding the event details.
Waverly Coleman, Distribution Services Main Campus email@example.com
Willie Williams, Distribution Services TRL, SCTR firstname.lastname@example.org
Martin English, Distribution Services Administration email@example.com
The Distribution Center manages mail and package delivery and infectious (biohazardous) waste removal.
FACILITIES PLANNING AND SPACE
TELEPHONE NUMBER 215-898-2876
FAX NUMBER 215-573-2237
Senior Director, Facilities Planning & Space Management:
Maureen Ward firstname.lastname@example.org
Assistant Director, Facilities Planning & Space Management:
Casey Boss email@example.com
Senior Associate Director, Planning, Design and Construction:
Mike Walton firstname.lastname@example.org
Associate Director, Planning, Design and Construction:
Steven Richard Moore, RA email@example.com
Associate Director, Planning, Design and Construction:
Christopher Nicolais, P.E., LEED AP firstname.lastname@example.org
Senior Associate Director, Interiors:
Jennifer Mishkin, IIDA, LEED AP email@example.com
Associate Director, Space Inventory:
Peter Zutter firstname.lastname@example.org
Shirley Taylor email@example.com
The staff of Facilities Planning and Space Management is available to help you with floor plan layout, developing scope of work, designing the space, cost estimating, construction management, and furniture selection.
For more information, see the FAQs page "Facilities Planning and Space Management."
Other responsibilities of Facilities Planning and Space Management include:
- Oversee all facility planning activities for the Medical Center
- Long range planning analysis
- Allocation of facilities resources
- Analysis of need and feasibility, programming, and project formation of Perelman School of Medicine facilities initiatives
- Physical inventory of space and data collection
- Coordination of off-campus space requests, lease budgets, landlord negotiations
If you are planning a renovation to your office or lab space, you can initiate the process by going to http://www.med.upenn.edu/apps/my/ssr. Fill out the digital request form for renovation services or equipment purchases. The form asks for basic information about the project and requires a 26 digit account code and the approval of the Department Chair and BA. The digital request system obtains approval via email from appropriate approvers.
To order new keys, complete a DEPARTMENTAL WORK REQUEST form, providing a 26 digit account number along with the signature of your Business Administrator. All requests must be approved first by the Perelman School of Medicine’s Safety and Security Office, 109 Stellar-Chance, 215-898-6189. After Security’s approval, the request must be approved by our office. The approved form is then submitted to the Lock Shop.
The Lock Shop will process the request within five working days. New keys are sent through intramural mail, unless your Building Administrator has made other arrangements.
If same day service for duplication of keys is required, please follow the same steps as above. You must, however, hand deliver your request to the Lock Shop. The Lock Shop is located in The Left Bank Building, 3101 Walnut Streets on the ground floor (towards the end of hall). The hours of operations are Tuesday and Friday from 12:30 P.M. to 1:30 P.M. The telephone number is 215-573-3438. (Please note: A request for six or more keys cannot be filled on the same day.)
MEDIA TECHNOLOGY AND PRODUCTION SERVICES
TELEPHONE NUMBER 215-898-0514
Division Director: Charles Bears firstname.lastname@example.org
Project Manager: Eric Capozzoli email@example.com
Manager, Classroom Technology: Ray Rollins firstname.lastname@example.org
Video Production: Kevin Flanigan email@example.com
Administrative Assistant: Beth Albasi firstname.lastname@example.org
Media Technology and Production Services provides classroom and special event support with a wide variety of equipment and staff technicians. Services ranges from basic equipment rental to video conferencing to sophisticated video production.
If you wish to rent equipment from our A/V department, you must submit an “A/V Rental” form from SPO*TS, the on-line scheduling and tracking system.
These rooms are intended for PSOM community use only and require either black key or Penn/UPHS card access as listed below. Rooms are available on a first-scheduled basis. Time slots for Anatomy / Chemistry, Biomedical Research Building II/III, and Stemmler Hall can be reserved in advance using the sign-up boards on the doors. Rooms for the Smilow Center for Translational Research can be arranged by contacting your floor administrator.
Contact: For questions or problems with the rooms, 215-898-2876 or 215-573-8852; for safety and security, 215-898-0196; for facilities, 215-898-8000.
Anatomy/Chemistry: Room 102A (space includes a sink)
Biomedical Research Building II/III: Room 1417 (space includes a sink)
Blockley Hall: Room 421B
Richards Building: Room C316
Stemmler Hall: Room 430A (space includes a sink)
Smilow Center for Translational Research: Flrs 8-12, Rooms 8-145, 9-145, 10-145, 11-145, 12-145 (contact your floor administrator for access, spaces do not include a sink)
Translational Research Laboratory: Room 205B
SCHEDULING AND EVENT SERVICES
TELEPHONE NUMBER 215-573-5555
FAX NUMBER 215-573-1712
EMAIL ADDRESS email@example.com
Director, Special Events and Scheduling - Lori M. Freda firstname.lastname@example.org
Senior Coordinator, Scheduling - Dave Farraday email@example.com
Senior Coordinator, Scheduling - Rhoda Johnson firstname.lastname@example.org
Scheduling Coordinator - Felicia Saunders email@example.com
Scheduler - Karen Shala firstname.lastname@example.org
Centralized scheduling of rooms and facilities for events ranging from orientation programs to graduation. Coordination and support for special events.
To reserve a room or space for any type of event, lecture, presentation, ceremony, meeting, etc., you must complete a request on Virtual EMS, the on-line scheduling and tracking system. Virtual EMS will also allow you to view room layouts and other details about rooms such as capacity, phone lines, etc.