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ACCESS KEY PROCEDURES ACCESSIBILITY ALCOHOL SERVICE CENTER AUDIO/VISUAL SERVICES AUDITORIUM SCHEDULING BATHROOM SUPPLIES BIOHAZARDOUS WASTE PICK-UP BLACK ACCESS KEYS BUILDING ADMINISTRATORS BUILDING ANOUNCEMENT/SHUTDOWN NOTICE LISTS BUILDINGS (SOM) BULK MAILINGS CAPITAL REQUESTS CATERERS' GUIDELINES CEILING TILES CERTIFIED MAIL CHANGE OF ADDRESS CLOSE OUT PROCEDURES COLD ROOM COMMUNICATING WITH SERVICE PERSONNEL DELIVERY OF MAIL DISTRIBUTION CENTER E- MAIL ADDRESSES EMERGENCY FACILITIES / OPERATIONS PROBLEMS EMERGENCY PREPAREDNESS FACILITIES PLANNING FACILITIES SERVICES - UNIVERSITY (UNDER CONSTRUCTION) FLOORPLANS FOR MEETING ROOMS FORMS FREQUENTLY ASKED QUESTIONS GLASSWARE DISPOSAL GLENOLDEN SHUTTLE SCHEDULE HANDICAP ACCESS HEATING AND COOLING HOUSEKEEPING INFECTIOUS (BIOHAZARDOUS) WASTE INTERNET PORTS KEYS LAB STARTUP AND CLOSEOUT PROCEDURES LAB RELOCATION LEASING OFF-CAMPUS SPACE LECTURE ROOM SCHEDULING LIGHTING MAIL SERVICE MAPS (UNDER CONSTRUCTION) MEDIA TECHNOLOGY & PRODUCTION MOVES

NEWS OFFICE RELOCATION OPERATIONS AND ENGINEERING OTHER RESOURCES: ENVIRONMENTAL HEALTH AND RADIATION SAFETY OFFICE OF RISK MANAGEMENT 898-4453 PACKAGES PARKING PIPETTE DISPOSAL PLUMBING POSTAGE PRODUCTION SERVICES PROPERTY REMOVAL QUICK REFERENCE CONTACT GUIDE RECYCLING RECEIVING RELOCATION OF LAB OR OFFICE RENOVATIONS MANUAL REPAIRS REQUEST FOR RENOVATIONS RESERVING A ROOM RESERVING AUDIO VISUAL EQUIPMENT ROOM SCHEDULING SAFETY AND SECURITY SCHOOL OF MEDICINE BUILDINGS SCHOOL OF MEDICINE HOME PAGE SECURITY SEMINAR ROOM SCHEDULING SHARPS DISPOSAL SHUT DOWN NOTICES SHUTTLE SCHEDULES SIGNS SPACE DATABASE SPACE PLANNING SPECIAL EVENTS AND SCHEDULING STAFF DIRECTORY TELECOMMUNICATIONS TRACKING PACKAGES TRASH AND RECYCLING UNIVERSITY OF PENNSYLVANIA HOME PAGE WINDOW CLEANING

ACCESS KEY PROCEDURES

ACCESS KEY PROCEDURES document should be distributed to anyone who uses a black access key. This document explains the process and policies for access key usage by staff, students, and vendors. In order to obtain a key from the division of Safety and Security, an ACCESS KEY APPLICATION form must be completed and submitted.

ALCOHOL SERVICE CENTER
WEB PAGE FOR ORDERING: somapps.med.upenn.edu/spo/alcohol/alcoholorderform.php
TELEPHONE NUMBER 215-898-6189
Administrative Assistant, Distribution Services: Dave Farraday dfarrady@mail.med.upenn.edu
Senior Administrative Coordinator: Andrea Shuster shustera@mail.med.upenn.edu

Please use the web page to place your alcohol order.  All orders need to use the webpage.  When you use the web page, you must print out the email you receive confirming that your order has been approved and bring it with you to the service window of Distribution Services on the first floor of BRB II/III when you pick up your order.  You can pick up alcohol between 2:00 p.m. and 4:00 p.m. on Tuesdays and Fridays.

DISTRIBUTION CENTER
TELEPHONE NUMBER 215-573-6785
FAX NUMBER 215-573-0291

Supervisors:
Waverly Coleman wcoleman@mail.med.upenn.ed
Willie Williams williew@mail.med.upenn.edu

Administrative Assistant:
David Farraday dfarrady@mail.med.upenn.edu

The Distribution Center manages mail and package delivery and infectious (biohazardous) waste removal.

FACILITIES PLANNING AND SPACE MANAGEMENT
TELEPHONE NUMBER 215-898-2876
FAX NUMBER 215-573-2237

Senior Director, Facilities Planning & Space Management :
Maureen Ward wardm@mail.med.upenn.edu

Senior Associate Director, Planning, Design and Construction:
Mike Walton mpwalton@mail.med.upenn.edu

Associate Director, Planning, Design and Construction:
Robin Eaton reaton@mail.med.upenn.edu

Associate Director, Planning, Design and Construction:
Chip Roser rosercm@mail.med.upenn.edu

Associate Director, Planning, Design and Construction:
Mike Ellis ellismi@mail.med.upenn.edu

Associate Director, Interior Design:
Jennifer Mishkin mishkin@mail.med.upenn.edu

Associate Director, Off-Campus Space:
Tom Hutt hutt2@mail.med.upenn.edu

Associate Director, Space Inventory:
Peter Zutter zutterp@mail.med.upenn.edu

Administrative Assistant
Valerie Tillies vtillies@mail.med.upenn.edu

The staff of Facilities Planning and Space Management is available to help you with floor plan layout, developing scope of work, designing the space, cost estimating, construction management, and furniture selection.

For more information, see the FAQs page "Facilities Planning and Space Management."

Management
Other responsibilities of Facilities Planning and Space Management include:

If you are planning a renovation to your office or lab space, you can initiate the process by going to http://www.med.upenn.edu/apps/my/ssr. Fill out the digital request form for renovation services or equipment purchases. The form asks for basic information about the project and requires a 26 digit account code and the approval of the Department Chair and BA.  The digital request system obtains approval via email from appropriate approvers.

KEYS

To order new keys, complete a DEPARTMENTAL WORK REQUEST form, providing a 26 digit account number along with the signature of your Business Administrator. All requests must be approved first by the School of Medicine’s Safety and Security Office, 109 Stellar-Chance, 898-6189. After Security’s approval, the request must be approved by our office. The approved form is then submitted to the Lock Shop.

The Lock Shop will process the request within five working days. New keys are sent through intramural mail, unless your Building Administrator has made other arrangements.

If same day service for duplication of keys is required, please follow the same steps as above. You must, however, hand deliver your request to the Lock Shop. The Lock Shop is located in The Left Bank Building, 3101 Walnut Streets on the ground floor (towards the end of hall). The hours of operations are Tuesday and Friday from 12:30 P.M. to 1:30 P.M. The telephone number is 573-3438. (Please note: A request for six or more keys cannot be filled on the same day.)

MEDIA TECHNOLOGY AND PRODUCTION SERVICES
http://www.med.upenn.edu/mtp/
TELEPHONE NUMBER 215-898-0514
FAX NUMBER 215-573-1217
Division Director: Charles Bears cbears@mail.med.upenn.edu
Project Manager: Eric Capozzoli ericcapo@mail.med.upenn.edu
Classroom Technology: Ray Rollins rrollins@mail.med.upenn.edu
Video Production: Kevin Flanigan kevinpf@mail.med.upenn.edu

Media Technology and Production Services provides classroom and special event support with a wide variety of equipment and staff technicians. Services ranges from basic equipment rental to video conferencing to sophisticated video production.

If you wish to rent equipment from our A/V department, you must submit an “A/V Rental” form from SPO*TS, the on-line scheduling and tracking system.

SPECIAL EVENTS AND SCHEDULING
TELEPHONE NUMBER 215-573-1111 (This number will be changing to 573-5555 on 10/01/09)
FAX NUMBER 215-573-1217
EMAIL ADDRESS somsched@mail.med.upenn.edu
Manager, Special Events and Scheduling - Erica Harrison ericash@mail.med.upenn.edu
Scheduling Coordinator - Brian Maher maher@mail.med.upenn.edu
Scheduling Assistants - Jacqui Thompson jacquail@mail.med.upenn.edu, Felicia Saunders felicias@mail.med.upenn.edu

Centralized scheduling of rooms and facilities for events ranging from orientation programs to graduation. Coordination and support for special events.

To reserve a room or space for any type of event, lecture, presentation, ceremony, meeting, etc., you must complete a request on SPO*TS, the on-line scheduling and tracking system.  SPO*TS will also allow you to view room layouts and other details about rooms such as capacity, phone lines, etc.