Biomedical Graduate Student Association (BGSA)

• Get Funding
• Purchase Order Guide

BGSA Purchase Order Guide

Purchase orders are used if both of the following two conditions are met:

• It is a UPenn pre-approved vendor or UPenn pre-approved caterer

• The expense total will be over $35

Directions:

1. Call the vendor and get a written quote. Tell them the quote is for a UPenn student event. This quote is SALES TAX EXEMPT but NOT alcohol tax exempt.

2. Email the quote and funding request form to bgsa.finance@gmail.com AT LEAST 7 DAYS BEFORE YOUR EVENT (no exceptions!). Electronic images of signatures are acceptable.

3. BGSA Finance Chair will respond with the signed funding request form and PO number. Give the PO# to the vendor.

4. During the event sale all itemized receipt and sign-in sheet from event. After the event deliver these forms to the BGSA Finance Chair.