AA: Affirmative Action.  Documentation of faculty search showing that, in accordance with the University’s policy on equal opportunity, the applicant pool broadly included all qualified women and minorities and that the best candidate was selected. The Associate provost, with the help of School Affirmative Action Officers, has primary oversight of faculty affirmative action documentation.

Academic plan:  the outline of the job/responsibilities that a candidate is expected to fulfill including teaching, research, clinical and administrative duties. The academic plan is NOT required for appointments to full professor.

Chair’s recommendation letter/Request for approval Part II:  Letter highlighting the career experience and expertise of the candidate.  Indicates result of department COAP vote. 

Clinician-Educator (CE): Faculty track. Part of the Standing faculty.  Those appointed to associate professor in the clinician-educator track will be excellent clinicians and teachers whose achievements have won exceptional recognition, both by those outside the University and by the candidate’s faculty colleagues. While the primary emphasis of faculty in the CE track is on teaching and practice, such faculty generate new knowledge in their respective fields and/or assume a leadership role in the application of new knowledge in clinical practice.  CE track faculty may be collaborators or independent scholars.  Further description of the activities of faculty in the Clinician-Educator track is contained in the statement on 'Prototypical Pathways in Clinician-Educator Track’, see resources.

COAP: Committee on Appointments & Promotions.  Departmental COAP reviews and votes on all faculty appointments, reappointments and promotions and submits dossiers, voted in the affirmative, to the School of Medicine COAP.  The School of Medicine COAP evaluates each dossier and votes to recommend in favor or against the proposed action or to defer for additional information. Approved recommendations are presented to the Dean and ultimately to the Provost.

Concurrent: occurring at the same time.

Dossier: complete file containing detailed information (professional history) about a person.

Extramural: outside the boundaries of an institution and outside a person’s collaborative circle.

FADS: Faculty Affairs Database System.  The database housing all information on School of Medicine faculty appointments.

FAPD: Faculty Affairs & Professional Development.  The FAPD office works with the leadership, faculty and administrators of the School of Medicine and the Health System to facilitating the recruitment, appointment, promotion, and retention of distinguished faculty.

FEDS: Faculty Expertise Database System.  The database housing all curriculum vitae and grants documentation for all faculty in the School of Medicine.

Intramural: within the boundaries of an institution and inside a person’s collaborative circle.

Lead-time: the period of time between the initial phase of a process and the emergence of results, as between the planning and completion of a project.

Minutes: official record of the proceedings of a committee or group.

PSC: Provost Staff Conference. PSC members composed of deans and other senior-level university officials are advisory to the Provost. The dean presents COAP approved recommendations for appointments or promotions to associate and full professor in Tenure, Clinician-Educator and Research Track to the Provost's Staff Conference (PSC).  The final decision is made by the Provost.

Qualitative: pertaining to or concerned with quality or qualities.

Quantitative: Of, relating to, or susceptible of measurement.

Rank: a social or official position or standing within a hierarchy. Within the University, such hierarchy begins with the rank of Assistant Professor, to Associate Professor and finally to Professor.

Research: Faculty track. Part of the Associated faculty. Research faculty do not teach or care for patients.  Those appointed to research associate professor will be excellent and mature scholars whose achievements have won exceptional recognition both by scholars outside the University and by the candidate’s faculty colleagues.  Appointment to Research Associate Professor may recognize independent or collaborative research; Appointment to Research Professor requires scholarly independence.

Scholarly: concerned with academic study and research.

Senior (faculty): of higher or the highest rank (Associate Professor or Professor)

SOM: School of Medicine

Template: an electronic file with a predesigned, customized format and structure, as for a fax, letter, or expense report, ready to be filled in.

Tenure: Faculty track. Part of the Standing faculty. Can be a basic scientist or physician scientist.  Those appointed to associate professor with tenure will be excellent teachers and mature scholars whose achievements have won a national reputation for outstanding independent scholarship.  Independence includes intellectual leadership of collaborative research.  Professors must have an international reputation for independent scholarship.  Those who are involved in patient care must be excellent clinicians.   Only tenured faculty members may vote in University decisions.

Track: Academic course or path laid out for a particular purpose. Examples: Tenure, Clinician Educator, Research