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Faculty Affairs and Professional Development
Glossary | Contact FAPD


Your Faculty Appointment

Academic Plan
Your Academic Plan is your job description and should align with your faculty track.  It should be reviewed and updated by you and your department Chair annually.

  • Details your professional responsibilities by percent effort among Clinical Service, Research, Teaching, and/or Administrative tasks.
  • Developed with input from your department Chair, division Chief, and you and signed by all parties.
  • Should establish realistic and achievable goals; percentages should match your actual activities.
  • Includes the name(s) of your assigned mentor(s).

Advance – Faculty Professional Development Program
This program will assist you in achieving academic success as a faculty member.
Programs offered in topics such as:

  • Attaining Teaching ExcellenceAdvance Logo
  • Career Management
  • Mentoring
  • Research
  • Scientific Writing
  • Technology

Career Development Program
Your Career Development Plan consists of an annual review and discussion with your department Chair or division Chief, which serves as an integral component of your ongoing career development. The discussion will include a review of your accomplishments for the current year, goals for the next year and perhaps longer, and resources required to meet those goals. This is also the time to review your Academic Plan and update your CV in the Faculty Expertise Database System (FEDS).

Committee on Appointments and Promotions (COAP) – Perelman School of Medicine

Review Process
It is important to understand the standard academic review process for your faculty appointment, reappointment and promotion by:

  • Your Department  

Departmental COAP (Perelman School of Medicine) Guidelines – These guidelines give you information regarding how you will be evaluated by your Departmental COAP.

  • The School

Perelman School of Medicine COAP Guidelines – These guidelines give you information regarding how you will be evaluated by the School COAP.  Learn the key areas in which they will assess your academic productivity and achievements.

  • The Provost’s Staff Conference An advisory committee to the University Provost that meets to consider proposals for academic appointments and promotions.

Annual Report - Perelman School of Medicine COAP –Provides information on the number of:

  • Faculty successfully promoted to the ranks of Associate and Full Professor for all fulltime faculty tracks.
  • Publications of successful promotion candidates in the Tenure, Clinician-Educator, and Research tracks.

Educational Database (EDB)
This portfolio serves to document your performance as a teacher.

Attaining Teaching Excellence – These classes count towards the requirements of the “Program to Enhance Teaching Skills.”

HAMSTER – Housestaff and Medical Student Teaching Evaluation Report – This is the database where all teaching evaluation resides.

Program to Enhance Teaching Skills – This program will ensure that you have the tools to teach (if required in your faculty track) and contribute to the teaching mission of Penn Medicine.

Teaching Documentation Tools and Guides – It is important to track your teaching in the Tenure, Clinician-Educator and Academic Clinician tracks throughout your faculty appointment. Below are the charts required to document teaching for the promotion dossier. New Faculty with teaching requirements may wish to use start using them from the very beginning to organize their teaching records:

Faculty Careers: Surveying the Road from Appointment to Promotion
An overview of the Perelman School of Medicine’s full-time faculty tracks (Tenure, Clinician-Educator, Research & Academic Clinician), and the policies and processes for appointment, reappointment and promotion.

Family Friendly Initiatives at Penn
Penn is a leader in developing family-friendly initiatives in the workplace.

University – Family Friendly Initiatives

Perelman School of Medicine – Family Friendly Initiatives

Mentoring at Penn and Best Practices
Penn is committed to creating a strong mentoring framework for faculty members.  Faculty mentoring is fundamental to the recruitment and retention of excellent faculty; the goal of mentoring is to assist you in maximally developing your professional career.

Perelman School of Medicine – Mentoring Program – Guidelines for the School’s faculty mentoring program.

Shaping a Career in Academic Medicine: Guidelines in Mentor/Mentee Conversations