FAPD Information A to Z

Academic Clinician - Part-time Description
Description of the Academic Clinician - Part-time track

Academic Clinician Advisory Committee
List of the Perelman School of Medicine AC Advisory Committee members

Academic Clinician Guidelines
Guidelines for the appointment, reappointment, and promotion of faculty to the Academic Clinician Track in the Perelman School of Medicine

Academic Clinician Part-Time Track Guidelines
Guidelines for appointments, reappointments and promotions on the Academic Clinician Part-Time track

Academic Clinician Promotion Standards
Description of the promotion standards for associate professor and professor on the Academic Clinician and Academic Clinician - Part-time tracks.

Academic Plan Memo
Memo from COAP Chair on 7/10/2000 concerning requirement for an academic plan at appointment, reappointment and promotion including identification of mentor

Academic Plan Template
Template describing the responsibilities (research, teaching, clinical, administration) for Full Time Faculty and Academic Clinician Part-time at appointment, reappointment and promotion and identifying the mentor

Academic Support Staff Appointments
Link to the Provost's website - Faculty Handbook Policy II.B.4. - Policy defining Academic Support Staff Positions (Clinical Associate, Research Associate, Lecturer, Instructor)

Ad Hoc Tenure Committee Memo
Memo from COAP Chair to Provost and Dean on 10/25/1993 proposing changes to the ad hoc committee membership for tenure review for the Perelman School of Medicine COAP

Affirmative Action (AA) Guidelines for Faculty Appointments, Promotions and Terminations
Link to affirmative action policy, procedures and instructions for form completion on the University of Pennsylvania Office of the Provost website

Affirmative Action Appointment Form - Academic Support Staff
Link to the online Affirmative Action Appointment Form for appointments of Academic Support Staff, including Instructors, Lecturers and Research Associates in the Faculty Appointments Database (FADS) in my.med. Requires login with pennkey

Affirmative Action Appointment Form - Full Time Faculty and Part-time Academic Clinician
Link to the Online Affirmative Action Form in the Faculty Appointments Database (FADS) in my.med for new faculty appointments in the Tenure, CE, Research,AC and AC Part-time tracks. Requires login with pennkey

Affirmative Action Appointment Form Checklist
Checklist outlining the information and documentation needed to successfully complete the AA Appointment Form

Affirmative Action Online Forms Instructions
Link to the introductory presentation for creating and submitting online affirmative action forms for appointments, promotions and terminations

Affirmative Action Promotion Form
Link to the Online Affirmative Action Form in the Faculty Appointments Database (FADS) in my.med for Faculty Promotions in the Tenure, CE, Research AC and AC Part-time tracks. Requires login with pennkey

Affirmative Action Termination Form
Link to the Online Affirmative Action Termination Form in the Faculty Appointments Database (FADS) in my.med for faculty terminations in the Tenure and Clinician-Educator tracks. Requires log-in with PennKey.

All About Grants Tutorials -- NIAID
Link to the NIAID (National Institute for Allergy and Infectious Diseases) website which provides on-line tutorials on preparing RO1 grant applications. Tutorials help biomedical investigators, especially new ones, plan, write, and apply for the basic NIH research project grant, the R01. Advice comes from the experience of NIAID staff, including former NIH grantees.

Appointment to More Than One Department
Link to the Provost's website - Faculty Handbook Policy II.D.3. - Policy regarding secondary appointments

Associated Faculty Appointments
Link to the Provost's website - Faculty Handbook Policy II.B.3. - Policy regarding faculty in the Research, Academic Clinician, Adjunct, Clinical, Visiting, and Wistar Tracks

Associated Faculty Termination Form
Form for notifying the Provost's Office of Associated Faculty Terminations (Research, Academic Clinician, Academic Clinician Part-time Clinical, Adjunct, Wistar and Visiting Tracks)

Association of Senior and Emeritus Faculty
Link to the webpage of the Perelman School of Medicine's Association of Senior and Emeritus Faculty (ASEF)

Authorship Policy (BGS)
Link to the University of Pennsylvania Biomedical Graduate Studies (BGS) authorship policy for all biomedical graduate groups

Bibliography Information for the John Doe CV
Explanations for the bibliography section of the Perelman School of Medicine required CV format

Biostatistics and Epidemiology Consulting Center -- Perelman School of Medicine
Link to the Perelmna School of Medicine Biostatistics and Epidemiology Consulting Center (BECC) offering consultation to researchers, in: Design and analysis strategies for research proposals involving observational, experimental and survey research studies; Selecting and implementing appropriate statistical methods for specific applications to research data; Statistical and graphical analysis of data; Statistical review of manuscripts. A fee is associated with these services.

Black Key Application (Perelman School of Medicine Access Key)
Link to the Perelman School of Medicine Space Planning and Operations application for a PSOM Building Access Key (Black Key)

Business Administrators
Contact List for Senior Business Administrators

Career Development Plan for Faculty - With Clinical Responsiblities
Template that may be used by full-time faculty with clinical responsibilities for the annual career development discussion

Career Development Plan for Faculty - Without Clinical Responsibilities
Template that may be used for full-time faculty without clinical responsibilities for the annual career development discussion.

Chair's Recommendation Letter Template - Request for Approval Part II - Appointments
Template for Chair's Recommendation Letter for faculty appointments.

Chair's Recommendation Letter Template - Request for Approval Part II - Promotions
Template for Chair's Recommendation Letter for faculty promotions.

Chair's Recommendation Letter Template - Request for Approval Part II - Reappointments
Template for Chair's Recommendation Letter for faculty reappointments.

Changes in the Faculty Appointment Process Memo
Memo from the Dean on April 13, 2000 mandating that any individual recommended for a faculty appointment may not be placed on the University's personnel/payroll system until the faculty appointment has been approved and minuted by the Provost's Staff Conference

Checklist for CV and Grant Pages
Checklist for Perelman School of Medicine required format for CV and Grant Pages

Checklist for Dean's Review and Approval of Offer Letters
Checklist of documents required for submission to the Dean's office for candidate and offer letter approval

Checklist for Dossier - CE Assistant Professor - Appointment
Dossier Checklist for faculty appointment to CE Assistant Professor

Checklist for Dossier AC Professor - Appointment (External Candidate)
Dossier Checklist for faculty appointment to AC Professor(external)

Checklist for Dossier - AC Associate Professor - Appointment (External Candidate)
Dossier Checklist for faculty appointment to AC Associate Professor (external)

Checklist for Dossier - AC Associate Professor - Promotion
Dossier Checklist for faculty promotion to AC Associate Professor

Checklist for Dossier - AC Assistant Professor - Reappointment
Dossier Checklist for faculty reappointment to AC Assistant Professor

Checklist for Dossier - AC Assistant Professor - Appointment (External Candidate)
Dossier Checklist for faculty appointment to AC Assistant Professor (external)

Checklist for Dossier - AC Assistant Professor - Appointment (Internal Candidate)
Dossier Checklist for faculty appointment to AC Assistant Professor (internal)

Checklist for Dossier - AC Associate Professor - Appointment (Internal Candidate)
Dossier Checklist for faculty appointment to AC Associate Professor (internal)

Checklist for Dossier - AC Associate Professor - Reappointment
Dossier Checklist for faculty reappointment to AC Associate Professor

Checklist for Dossier - AC Part-Time Assistant Professor - Appointment
Dossier checklist for faculty appointment as AC Part-time Assistant Professor

Checklist for Dossier - AC Part-Time Assistant Professor - Reappointment
Dossier checklist for Academic Clinician Part-Time reappointment as Assistant Professor

Checklist for Dossier - AC Part-Time Associate Professor - Appointment
Dossier checklist for Academic Clinician Part-Time appointment to Associate Professor

Checklist for Dossier - AC Part-Time Associate Professor - Appointment (If proposed rank is higher than current rank)
Dossier checklist for Academic Clinician Part-Time track appointment to Associate Professor if the proposed rank is higher than current rank.

Checklist for Dossier - AC Part-Time Associate Professor - Promotion
Dossier checklist for Academic Clinician Part-Time promotion to Associate Professor

Checklist for Dossier - AC Part-Time Associate Professor - Reappointment
Dossier checklist for Academic Clinician Part-Time reappointment as Associate Professor

Checklist for Dossier - AC Part-Time Professor - Appointment
Dossier checklist for faculty appointment as AC Part-Time full professor

Checklist for Dossier - AC Part-Time Professor - Appointment (Proposed rank is higher than current rank)
Dossier checklist for faculty pointment as AC Part-Time full professor if the proposed rank is higher than the current rank

Checklist for Dossier - AC Part-Time Professor - Promotion
Dossier checklist for Academic Clinician Part-Time promotion to full professor

Checklist for Dossier - AC Part-Time Professor - Reappointment
Dossier checklist for Academic Clinician Part-Time reappointment as full professor

Checklist for Dossier - AC Professor - Promotion
Dossier Checklist for faculty promotion to AC Full Professor

Checklist for Dossier - AC Professor - Reappointment
Dossier Checklist for faculty reappointment to AC Professor

Checklist for Dossier - Adjunct Associate Professor - Appointment
Dossier Checklist for faculty appointment to Adjunct Associate Professor

Checklist for Dossier - Adjunct Professor - Appointment
Dossier Checklist for faculty appointment to Adjunct Professor

Checklist for Dossier - Adjunct Professor - Promotion
Dossier Checklist for faculty promotion to Adjunct Professor

Checklist for Dossier - Adjunct Assistant Professor - Appointment
Dossier Checklist for faculty appointment to Adjunct Assistant Professor

Checklist for Dossier - Adjunct Associate Professor - Promotion
Dossier Checklist for faculty promotion to Adjunct Associate Professor

Checklist for Dossier - Adjunct Associate Professor - Reappointment
Dossier Checklist for faculty reappointment to Adjunct Associate Professor

Checklist for Dossier - Adjunct Professor - Reappointment
Dossier Checklist for faculty reappointment to Adjunct Professor

Checklist for Dossier - Adjunt Assistant Professor - Reappointment
Dossier Checklist for faculty reappointment to Adjunct Assistant Professor

Checklist for Dossier - Assistant Professor (Tenure track) 10-year probation - Reappointment
Dossier Checklist for Reappointment to Assistant Professor (Tenure track) with a 10-year probationary period

Checklist for Dossier - Assistant Professor (Tenure track) 7-Year Probation - Appointment
Dossier Checklist for Appointment to Assistant Professor (Tenure track) with 7-Year Probationary Period

Checklist for Dossier - Assistant Professor (Tenure track) 7-year probation - Reappointment
Dossier Checklist for Reappointment to Assistant Professor (Tenure track) with a 7-year probationary period

Checklist for Dossier - Associate Professor (Tenure Track) - Promotion
Dossier Checklist for Promotion to Associate Professor in the Tenure Track

Checklist for Dossier - Associate Professor/with Tenure - Appointment
Dossier Checklist for Appointment to Associate Professor/with Tenure

Checklist for Dossier - Associate Professor/without Tenure - Appointment
Dossier Checklist for Appointment to Associate Professor/without Tenure

Checklist for Dossier - CE Assistant Professor - Reappointment
Dossier Checklist for faculty reappointment to CE Assistant Professor

Checklist for Dossier - CE Assistant Professor - Reappointment and Change in title and tenure status
Dossier Checklist for Reappointment and Change of Track from Tenure Track to Assistant Professor CE

Checklist for Dossier - CE Associate Professor - Appointment
Dossier Checklist for faculty appointment to CE Associate Professor

Checklist for Dossier - CE Associate Professor - Promotion
Dossier Checklist for faculty promotion to CE Associate Professor

Checklist for Dossier - CE Professor - Appointment
Dossier Checklist for faculty appointment to CE Professor

Checklist for Dossier - CE Professor - Promotion
Dossier Checklist for faculty promotion to CE Professor

Checklist for Dossier - Clinical Assistant Professor - Appointment
Dossier Checklist for faculty appointment to Clinical Assistant Professor

Checklist for Dossier - Clinical Assistant Professor - Reappointment
Dossier Checklist for faculty reappointment to Clinical Assistant Professor

Checklist for Dossier - Clinical Associate Professor - Appointment
Dossier Checklist for faculty appointment to Clinical Associate Professor

Checklist for Dossier - Clinical Associate Professor - Promotion
Dossier Checklist for faculty promotion to Clinical Associate Professor

Checklist for Dossier - Clinical Associate Professor - Reappointment
Dossier Checklist for faculty reappointment to Clinical Associate Professor

Checklist for Dossier - Clinical Professor - Appointment
Dossier Checklist for faculty appointment to Clinical Professor

Checklist for Dossier - Clinical Professor - Promotion
Dossier Checklist for faculty promotion to Clinical Professor

Checklist for Dossier - Clinical Professor - Reappointment
Dossier Checklist for faculty reappoinment to Clinical Professor

Checklist for Dossier - Professor (Tenure Track) - Appointment
Dossier Checklist for Appointment to Professor (Tenure Track)

Checklist for Dossier - Professor (Tenure Track) - Promotion
Dossier Checklist for Promotion to Professor in the Tenure Track

Checklist for Dossier - Research Assistant Professor - Appointment
Dossier Checklist for Appointment to Research Assistant Professor

Checklist for Dossier - Research Assistant Professor - Reappointment
Dossier Checklist for Reappointment to Research Assistant Professor

Checklist for Dossier - Research Associate Professor - Appointment
Dossier Checklist for faculty Appointment to Research Associate Professor

Checklist for Dossier - Research Associate Professor - Promotion
Dossier Checklist for Promotion to Research Associate Professor

Checklist for Dossier - Research Associate Professor - Reappointment
Dossier Checklist for Reappointment to Research Associate Professor

Checklist for Dossier - Research Professor - Appointment
Dossier Checklist for Appointment to Research Professor

Checklist for Dossier - Research Professor - Promotion
Dossier Checklist for Promotion to Research Professor

Checklist for Dossier - Research Professor - Reappointment
Dossier Checklist for Reappointment to Research Professor

Checklist for Dossier - Visiting Assistant Professor - Appointment
Dossier Checklist for Appointment to Visiting Assistant Professor

Checklist for Dossier - Visiting Assistant Professor - Reappointment
Dossier Checklist for Reappointment to Visiting Assistant Professor

Checklist for Dossier - Visiting Associate Professor - Appointment
Dossier Checklist for Appointment to Visiting Associate Professor

Checklist for Dossier - Visiting Associate Professor - Reappointment
Dossier Checklist for Reappointment to Visiting Associate Professor

Checklist for Dossier - Visiting Professor - Appointment
Dossier Checklist for Appointment to Visiting Professor

Checklist for Dossier - Visiting Professor - Reappointment
Dossier Checklist for Reappointment to Visiting Professor

Checklist for Dossier - Wistar Institute Assistant Professor - Appointment
Dossier Checklist for Appointment to Wistar Institute Assistant Professor

Checklist for Dossier - Wistar Institute Assistant Professor - Reappointment
Dossier Checklist for Reappointment to Wistar Institute Assistant Professor

Checklist for Dossier - Wistar Institute Associate Professor - Promotion
Dossier Checklist for Promotion to Wistar Institute Associate Professor

Checklist for Dossier - Wistar Institute Associate Professor - Appointment
Dossier Checklist for Appointment to Wistar Institute Associate Professor

Checklist for Dossier - Wistar Institute Associate Professor - Reappointment
Dossier Checklist for Reappointment to Wistar Institute Associate Professor

Checklist for Dossier - Wistar Institute Professor - Appointment
Dossier Checklist for Appointment to Wistar Institute Professor

Checklist for Dossier - Wistar Institute Professor - Promotion
Dossier Checklist for Promotion to Wistar Institute Professor

Checklist for Dossier - Wistar Institute Professor - Reappointment
Dossier Checklist for Reappointment to Wistar Institute Professor

Checklist for Dossier AC Professor - Appointment (Internal Candidate)
Dossier Checklist for faculty appointment to AC Professor (internal)

Checklist for Secondary Appointment and Promotion with Voting Rights - Primary in PSOM
Checklist for secondary appointment and promotion with voting rights and primary appointment in Perelman School of Medicine.

Checklist for Secondary Appointment and Promotion with Voting Rights - Primary Outside of PSOM
Checklist for secondary appointment and promotion with voting rights and primary appointment outside of the Perelman School of Medicine.

Checklist for Secondary Appointment Continuation with Voting Rights
Checklist for continuation of secondary appointment with voting rights

Checklist forDossier - Assistant Professor (Tenure track) 10-year probation - Appointment
Dossier Checklist for Appointment to Assistant Professor (Tenure track) 10-year probation

Clinical Evaluation Process for Academic Clinicians
Description of the clinical evaluation process for academic clinicians

Clinical Evaluation Questionnaire Evaluator
Template to collect information about the evaluators for the clinical evaluation questionnaire for academic clinicians

Clinical Evaluation Questionnaire for Appointment
Questionnaire used to assess excellence in clinical care for appointment on the academic clinician track

Clinical Evaluation Questionnaire for Promotion
Questionnaire used to assess excellence in clinical care for promotion on the academic clinician track

Clinical Research and Public Health Training Options -- Perelman School of Medicine
Link to the Perelman School of Medicine interactive web site which allows users to identify training opportunities within the Perelman School of Medicine in clinical investigation, patient-oriented research, and public health, based on the career path they plan to follow.

Clinician-Educator (CE) Track Principles
Information about the CE Track Principles effective for appointments 7/1/2014.

COAP Annual Report
Report showing statistics on the activity of the Perelman School of Medicine COAP which includes the number of faculty candidates reviewed, faculty candidate publications, and faculty candidates' years at previous rank

COAP Information - Perelman School of Medicine
Link to collection of information concerning the Perelman School of Medicine Committee on Appointments and Promotions (COAP)

COAP Letter to Extramural Consultants - CE Track Candidates
Letter to Extramural Consultants sent by PSOM COAP soliciting evaluations for Appointment or Promotion at the associate or full professor rank in the Clinician-Educator Track

COAP Letter to Extramural Consultants - Research Track Candidates
Letter to Extramural Consultants sent by PSOM COAP soliciting evaluations for Appointment or Promotion at the associate or full professor rank in the Research Track

COAP Letter to Extramural Consultants - Tenure Track Candidates
Letter to Extramural Consultants sent by PSOM COAP soliciting evaluations for Appointment or Promotion at the associate or full professor rank in the Teunre Track

COAP Member List
List of the Perelman School of Medicine COAP Members (Committee on Appointments and Promotions)

Compensation Statement - Academic Clinician
Template for compensation statement included with the offer letter for Academic Clinician track faculty

Compensation Statement - Academic Clinician at the VA
Template for compensation statement included with the offer letter for Academic Clinician track faculty at the VA

Compensation Statement - Academic Clinician Part-time
Template for compensation statement included with the offer letter for Academic Clinician Part-time track faculty

Compensation Statement - Academic Clinician Part-time at the VA
Template for compensation statement included with the offer letter for Academic Clinician Part-time track faculty at the VA

Compensation Statement - Health System Clinician at the VA
Template for the compensation statement included in the offer letter for Health System Clinicians (HSC)at the VA

Compensation Statement - Penn Medicine Clinician
Template for the compensation statement included in the offer letter for Penn Medicine Clinicians

Compensation Statement - Tenure Basic Scientist
Template for the compensation statement included with the offer letter for Tenure Track Basic Scientist

Compensation Statement - Tenure Physician Scientist and Clinician Educator
Template for the compensation statement included with the offer letter for Tenure Physician Scientist and Clinician-Educator (CE)

Compensation Statement - Tenure Physician Scientist and Clinician Educator at the VA
Template for the compensation statement included with the offer letter for Tenure Physician Scientist and Clinician-Educator (CE) at the VA

Compressed Scholarly Leave Resolution
Resolution approved for the option of Compressed Scholarly Leave for CPUP members of the standing faculty

Confidentiality of External Evaluations Memo
Memo from the Office of the Provost (September 1994) reiterating a previous memo from December 1993 regarding the confidentiality of faculty personnel files, procedures for faculty to access their files, and communication of the confidentiality of external evaluations to external reviewers

Conflict of Interest Policy for Faculty Members
Link to the Provost's website - Faculty Handbook Policy II.E.10. - Policy on Conflict of Interest including employment of more than members of the same family

Continuing Medical Education (CME)
Link to the University of Pennsylvania Perelmna School of Medicine Continuing Medical Education website

CPUP Service Area Table
Table showing the mileage radius for service area for CPUP Member Practice Agreement

CV and Grant Support Sample (Faculty Expertise Database (FEDS) www.med.upenn.edu/apps/my)
Link to a sample Perelman School of Medicine required John Doe format for CV and Grant Support Forms for all faculty appointments, reappointments, promotions and terminations

Deadline for Promotion to Professor Memo from Provost
Memo from Provost on 5/18/1999 regarding the timeframe for review of promotion dossiers to full professor by the Provost Staff Conference

Decreases in Salary
Link to the Provost's website - Faculty Handbook Policy II.E.11. - Policy on salary decreases

Definitions of Categories of Compensation
Link to the document describing the definitions of categories of compensation in the Perelman School of Medicine

Demystifying the Clinician-Educator (CE) Track
Link to Dr. Bellini's presentation regarding revisions to the CE track.

Department Chairs
Contact information for Department Chairs in the Perelman School of Medicine

Department Who's Who Contact List template
Template to be completed of department contacts and provided to new faculty at the welcome meeting

Departmental COAP (Perelman School of Medicine) Guidelines
Guidelines for the Perelman School of Medicine Departmental Committees on Appointments and Promotions

Departmental COAP Candidate Review Guidelines
Guidelines containing a series of questions that may be used as a resource for Departmental COAPs for evaluating a candidate for promotion and reappointment

Departmental COAP Chairs
Contact list for Departmental COAP Chairs in the Perelman School of Medicine

Diversity Search Advisor - Roles and Responsibilities
Document with a list of roles and responsibilities for Diversity Search Advisors

Diversity Search Advisor Checklist and Outreach Strategies
Checklist to assist the diversity search advisor in supporting the faculty search process and working with search committees.

Diversity Search Advisors
List of Diversity Search Advisors by department in the Perelman School of Medicine

Documentation Required for Ending Faculty Appointments
Documentation required for submission of faculty terminations and retirements

Due Dates for Dossier
Listing of due dates for submission of dossiers for full-time faculty to the FAPD office for mandatory reviews, promotions and reappointments

EDB Codification Guidelines
Listing and description of the sections of the EDB

EDB Preparation Instructions
Instructions and due dates for preparing and submitting the Educational Database

EDB Section 2 - Personal Statement - Academic Clinician
Section for inserting a personal statement that includes teaching focus, strengths, philosophy and accomplishments (The personal statement will also be included in the dossier.)

EDB Section 2 - Personal Statement - Tenure and Clinician Educator
Section for inserting a personal statement that includes teaching focus, strengths, philosophy and accomplishments (The personal statement will also be included in the dossier.)

EDB Section 3 Template- Teaching Activities (used for reappointment and promotion)
Template for listing of teaching activities for the Educational Database (e.g. undergraduate medicatl education didactic teaching, graduate medical education didactic teaching, clinical teaching, mentoring/research, CME)

EDB Section 4 Template -Administrative Teaching Responsibilities (used for reappointment and promotion)
Template for listing administrative teaching activities (e.g. thesis committees, administrative efforts, other educational activities including teaching at other schools of UPenn and teaching at other universities, patient education, etc.)

EDB Section 5 - Evaluation Data
Section for providing evaluation data (include evaluation data for teaching at other schools of UPenn and other universities)

EDB Section 6a Template- Education Officer Report
Template report submitted by the department Education Officer evaluating teaching efforts

EDB Section 6b - Letter from the Chair of the Graduate Group
Section for providing a letter from the Chair of the Graduate Group describing the candidates participation in graduate student training if applicable

EDB Summary and Description
Summary and description of EDB components

Education Officers
Contact information for Education Officers in the Perelman School of Medicine

Educational Database / EDB
Link to the listing of resources pertaining to the Educational Database (teaching portfolio) including templates required, helpful hints and preparation instructions

Emeritus Faculty Policy
Link to the Provost's website - Faculty Handbook Policy II.B.7. - Policy on the conferral of Emeritus faculty status

Enivronmental Health and Radiation Safety (University of Pennsylvania)
Link to the University of Pennsylvania Environmental Health and Radiation Safety (EHRS) website

Executive Council of Association of Senior and Emeritus Faculty
Link to the listing of Executive Council Members of the Perelman School of Medicine's Association of Senior and Emeritus Faculty (ASEF)

Extension of Probationary Periods for Faculty
Link to the Provost's website - Faculty Handbook Policy II.E.3. - Policy regarding the extension of probationary periods

Extension Request for Academic Support Staff Form
Form for requesting an extension to the appointment of Academic Support Staff (Instructors, Lecturers, Research Associates) who have exceeded the 3 year term limit

Extramural Consultants - Reminder Notice (Follow-Up to Pre-Contact Letter)
Template letter for use by a department chair reminding prospective consultants about addressing a faculty candidate's qualifications

Extramural Consultants - Request for Approval Form
Form for requesting approval of additional names for Extramural Consultants solicited to evaluate faculty candidates for appointment or promotion to associate or full professor rank in the Tenure, Clinician-Educator and Research Tracks

Extramural Consultants - Request for Approval Online Application
Link to Extramural Consultant online application for requesting approval of the list of Extramural Consultants solicited to evaluate faculty candidates for appointment or promotion to associate or full professor rank in the Tenure, Clinician-Educator and Research Tracks

Extramural Consultants Selection Guidelines and Description of Process
Guidelines and description of the process for the selection of extramural consultants solicited to evaluate faculty candidates for appointment or promotion to associate or full professor rank in the Tenure, Clinician-Educator and Research Tracks

Faculty Affairs Online Applications
Link to the log in for my.med and the Faculty Affairs and Professional Development web application which gives access to the Faculty Affairs Database System (FADS), Faculty Expertise Database System for CVs (FEDS), Department Dashboard, Ad Generator and applicant reviewer.

Faculty and Academic Job Class Codes List
List of job class codes used in the University Payroll System for entering faculty and other positions

Faculty Candidate Recruitment Worksheet
Sample worksheet for collecting information on the candidates reviewed in a faculty search. (Can be downloaded through the applicant reviewer application)

Faculty Coordinator List
List of faculty coordinators by department in the Perelman School of Medicine.

Faculty Expertise Database (FEDS) Online Tutorial Definitions
Link to chapter definitions for the Faculty Expertise Database (FEDS) online tutorial.

Faculty Grievance Procedure
Link to the Provost's website - Faculty Handbook Policy II.E.12. - Policy regarding the faculty grievance procedure

Faculty Income Allowance Program (FIAP)
Link to the University of Pennsylvania Human Resources website containing information about FIAP (requires PennKey and passwoard)

Faculty Job Opportunities in the Perelman School of Medicine
Link to the University of Pennsylvania Perelman School of Medicine listing of available faculty positions

Faculty Leaves of Absence
Link to the Provost's website - Faculty Handbook Policy II.E.2. - Policy regarding leaves of absence, sabbaticals, and reduction in duties

Faculty Opportunity Fund Memo
Memo from the Provost's Office on 5/3/2006 describing funding for faculty recruitment, retention and enhancement of faculty diversity.

Faculty Opportunity Fund Request Form
Form for requesting funds for faculty recruitment, retention and enhancement of faculty diversity

Faculty Parental Policy (Teaching Duties)
Link to the Provost's website - Faculty Handbook Policy II.E.4. - Policy regarding faculty parental policy as it relates to teaching duties.

Faculty Salary Policy and Memo
Memo and Policy from the Dean's Office on 2/25/1994 describing the Perelman School of Medicine Faculty Salary Policy

Faculty Search Process for Faculty Coordinators and Search Staff
Link to PPT presentation providing information for Faculty Coordinators and Search Staff in conducting the faculty search process.

Faculty Track Descriptions
Chart showing the clinical research and education responsibilities for the four full-time faculty tracks (Tenure, Clinician-Educator, Research and Academic Clinician).

Family and Medical Leave Act (FMLA)
Link to the University of Pennsylvania Human Resources website for the policy regarding the Family Medical Leave Act (requires PennKey and Password)

Family Friendly Initiatives - Memo
Memo from the Vice-Provost on family-friendly initiatives. June 17, 2010

FAQ - Extramural Activities/Conflict of Interest
Link to frequently asked questions about extramural activity process

FEDS (Faculty Expertise & CV's)
Link to the Perelman School of Medicine Faculty Expertise Database login screen for entering faculty CVs, grants and other information

FOCUS on Health & Leadership for Women
Link to the website for the FOCUS program at the University of Pennsylvania Perelman School of Medicine designed to improve the recruitment, retention, advancement and leadership of women faculty, and to promote women’s health research

Full Time Faculty List in the Perelman School of Medicine
Report of current Full Time Faculty listed by department and title

Grant Support Form Template for Faculty with No Grant Support
Template for Grant Support form for the John Doe C.V. for Faculty with no grant support

Grants and Contracts -- Penn Medicine Links
Link to the Perelman School of Medicine Research website with links to federal agencies, foundations, searchable databases, and funding alert services.

Guidelines for Interactions between Healthcare Professionals and Industry
Link to the HUP/CPUP Policy defining appropriate interactions with the pharmaceutical industry.

Guidelines for mentor/mentee conversations
Document with guidelines on conversations between mentor/mentee on the tenure and clinician educator tracks

Guidelines for the Perelman School of Medicine Faculty Mentoring Program
Guidelines describing the mission, scope, and procedures for the Perelman School of Medicine Faculty Mentoring Program

Hamster
Link to the online report of teaching information that includes recorded teaching activities and evaluations of faculty by medical students, residents, fellows and masters students in the Perelman School of Medicine.

Health System Clinician (HSC) Background and Description
Information about the development of the Health System Clinician Position and the resposibilites and terms of employment/appointment

Health System Clinician (HSC) Position Description
Position description for Health System Clinicians

Hospital of the University of Pennsylvania (HUP)
Link to the Hospital of the University of Pennsylvania website

Human Resources (Penn)
Link to the University of Pennsylvania Human Resources website

Information Required for Adjunct, Wistar, and Visiting Faculty Appointments and Promotions
Guidelines for additional documentation specific to the Adjunct, Visiting, and Wistar Faculty Appointments and Promotions

Inside the NIH Grant Review Process
Link to a video presentation by the NIH Center for Scientific Review, showing a mock study section meeting. Provides an inside look at how NIH grant applications are reviewed for scientific and technical merit.

Instructions for Changing a Faculty Profile
Link to instructions for updating a faculty profile on University websites which share data with FEDS

Instructions for Downloading PennERA Information into FEDS
Instructions for downloading grant information from PennERA into Faculty Expertise Database System(FEDS)

Instructions for Importing Publications from EndNote
Instructions for importing publications from EndNote into the publications section of the John Doe CV in the Faculty Expertise Database System (FEDS)

Instructions for Importing Publications from ISI
Instructions for importing publications from ISI into the publications section of the John Doe CV in the Faculty Expertise Database System (FEDS)

Instructions for Importing Publications from Medline
Instructions for importing publications from Medline into the publications section of the John Doe CV in the Faculty Expertise Database System (FEDS)

Instructions for Importing Publications from PubMed
Instructions for importing publications from PubMed into the publications section of the John Doe CV in the Faculty Expertise Database System (FEDS)

Intake Form for PennMedicine Professional Onboarding Services
Form for requesting assistance from PennMedicine Professional Onboarding Services for relocating faculty candidates to Penn. The Department Business Administrator or Faculty Coordinator should complete the form and submit directly to the contact person on the form.

Leave of Absence Application Form
Form for requesting a leave of absence

Letter Template to Solicit Recommendations for Academic Clinicians
Template letter used by the department to solicit recommendations for candidates for appointment or promotion to Associate or Full Professor in the Academic Clinician Track and Academic Clinician Part-Time track

Letter Template to Solicit Recommendations for Clinical Faculty - Associate Professor
Template letter used by the department to solicit recommendations for candidates for appointment or promotion to Associate Professor in the Clinical track

Letter Template to Solicit Recommendations for Clinical Faculty - Professor
Template letter used by the department to solicit recommendations for candidates for appointment or promotion to Professor on the clinical track

Letter to Faculty - Public Disclosure of Faculty Compensated Extramural Activities
Letter to the faculty regarding public disclosure of faculty compensated extramural activities

Limited Search for Academic Clinician Faculty Appointments - Instructions
Instructions for conducting a limited search for faculty appointment candidates in the Academic Clinician and Academic Clinician - Part-time Tracks

Making the Right Moves: A Practical Guide to Scientific Management for Postdocs and New Faculty
Link to the Howard Hughes Medical Institute (HHMI)website guidebook on topics ranging from staffing your lab to the importance of mentoring to getting funded and published.

Minimum Faculty Salary Memo (for Fiscal Year)
Memo from School of Medicine Administration providing minimum academic base salaries for the fiscal year

National Search for Tenure, Clinician Educator and Research Faculty Appointments - Instructions
Instructions for conducting a national search for faculty appointment candidates in the Tenure, Clinician-Educator and Research Tracks

New Faculty

Notification for Extension to the Probationary Period Form
Form letter template for notification for an extension to the probationary period for Tenure, Clinician Educator (CE) and Research track faculty

Notification of Terminal Appointment Letter Template (Tenure, Clinician Educator, Research)
Template letter and instructions for the notification of (one year) terminal appointment for Tenure, Clinician-Educator, Research and Academic Clinician tracks after a decision not to reappoint

Notification of Terminal Reappointment Letter Template (Academic Support Staff)
Template letter for the notification of (one year) terminal reappointment for Instructors, Lecturers, and Research Associates

Offer Letter for Academic Support Staff
Template for the offer letter for Academic Support Staff (Instructor A, Lecturer A, and Research Associate)

Offer Letter for Academic Support Staff (CHOP)
Template of the offer letter for Academic Support Staff (Instructor A, Lecturer A, and Research Associates) at CHOP

Offer Letter for Assistant Professor (CHOP) - Academic Clinician Track
Template for the offer letter for an Assistant Professor at CHOP on the Academic Clinician Track

Offer Letter for Assistant Professor (CHOP) - Clinician Educator Track
Template for the offer letter for an Assistant Professor at CHOP on the Clinician Educator Track

Offer Letter for Assistant Professor (CHOP) - Research Track
Template for the offer letter for an Assistant Professor at CHOP on the Research Track

Offer Letter for Assistant Professor (CHOP) - Tenure Track (Basic Scientist)
Template for the offer letter for an Assistant Professor as a basic scientist on the Tenure Track

Offer Letter for Assistant Professor (CHOP) - Tenure Track (Physician Scientist)
Template for the offer letter for an Assistant Professor as a physician scientist at CHOP on the Tenure Track

Offer Letter for Assistant Professor - Academic Clinician Part-time Track
Template for the offer letter for an Assistant Professor on the Academic Clinician Part-time Track

Offer Letter for Assistant Professor - Academic Clinician Track
Template for the offer letter for an Assistant Professor on the Academic Clinician Track.

Offer Letter for Assistant Professor - Clinician Educator Track
Template for the offer letter for an Assistant Professor on the Clinician Educator Track

Offer Letter for Assistant Professor - Research Track
Template for the offer letter for an Assistant Professor on the Research Track

Offer Letter for Assistant Professor - Tenure Track (Basic Scientist)
Template for the offer letter for an assistant professor in the basic sciences on the Tenure Track

Offer Letter for Assistant Professor - Tenure Track (Physician Scientist)
Template for the offer letter for an Assistant Professor as a physician scientist on the Tenure Track

Offer Letter for Associate Professor (CHOP) - Academic Clinician Track
Template for the offer letter for an Associate Professor at CHOP on the Academic Clinician Track

Offer Letter for Associate Professor (CHOP) - Clinician Educator Track
Template for the offer letter for an Associate Professor at CHOP on the Clinician Educator Track

Offer Letter for Associate Professor (CHOP) - Research Track
Template for the offer letter for an Associate Professor at CHOP on the Research Track

Offer Letter for Associate Professor (CHOP) - Tenure Track (Basic Scientist)
Template for the offer letter for an Associate Professor as a basic scientist at CHOP in the Tenure Track

Offer Letter for Associate Professor (CHOP) - Tenure Track (Physician Scientist)
Template for the offer letter for an Associate Professor as a physician scientist at CHOP on the Tenure Track

Offer Letter for Associate Professor - Academic Clinician Part-timeTrack
Template for the offer letter for an Associate Professor on the Academic Clinician Part-time Track

Offer Letter for Associate Professor - Academic Clinician Track
Template for the offer letter for an Associate Professor on the Academic Clinician Track

Offer Letter for Associate Professor - Clinician Educator Track
Template for the offer letter for an Associate Professor in the Clinician Educator Track

Offer Letter for Associate Professor - Research Track
Template for the offer letter for an Associate Professor on the Research Track

Offer Letter for Associate Professor - Tenure Track (Basic Scientist)
Template for the offer letter for an Associate Professor as a basic scientist in the Tenure Track

Offer letter for Associate Professor - Tenure Track (Physician Scientist)
Template for the offer letter for an Associate Professor as a physician scientist on the Tenure Track

Offer Letter for Associate Professor without Tenure (CHOP) - Tenure Track (Basic Scientist)
Template for the offer letter for an Associate Professor without tenure as a basic scientist at CHOP in the Tenure Track

Offer letter for Associate Professor without tenure (CHOP) - Tenure Track (Physician Scientist)
Template for the offer letter for an Associate Professor without tenure as a physician scientist at CHOP on the Tenure Track

Offer Letter for Associate Professor without tenure - Tenure Track (Basic Scientist)
Template for the offer letter for an Associate Professor without tenure as a basic scientist in the Tenure Track

Offer Letter for Associate Professor without tenure - Tenure Track (Physician Scientist)
Template for the offer letter for an Associate Professor without tenure as a physician scientist on the Tenure Track

Offer Letter for Penn Medicine Clinician
Template for the offer letter for Penn Medicine Clinicians

Offer Letter for Penn Medicine Clinician (CHOP)
Template for the offer letter for a Penn Medicine Clinician at CHOP.

Offer Letter for Professor (CHOP) - Academic Clinician Track
Template for the offer letter for a Professor at CHOP on the Academic Clinician Track

Offer Letter for Professor (CHOP) - Clinician Educator Track
Template for the offer letter for a Professor at CHOP on the Clinician Educator Track

Offer Letter for Professor (CHOP) - Research Track
Template for the offer letter for a Professor at CHOP on the Research Track

Offer Letter for Professor (CHOP) - Tenure Track (Basic Scientist)
Template for the offer letter for a Professor as a basic scientist at CHOP in the Tenure Track

Offer letter for Professor (CHOP) - Tenure Track (Physician Scientist)
Template for the offer letter for a Professor as a physician scientist at CHOP on the Tenure Track

Offer Letter for Professor - Academic Clinician Part-time Track
Template for the offer letter for a Professor on the Academic Clinician Part-time Track

Offer Letter for Professor - Academic Clinician Track
Template for the offer letter for a Professor in the Academic Clinician Track

Offer Letter for Professor - Clinician Educator Track
Template for the offer letter for a Professor in the Clinician Educator Track

Offer Letter for Professor - Research Track
Template for the offer letter for a Professor in the Research Track

Offer Letter for Professor - Tenure Track (Basic Scientist)
Template for the offer letter for a Professor as a basic scientist on the Tenure Track

Offer Letter for Professor - Tenure Track (Physician Scientist)
Template for the offer letter for a Professor as a physician scientist on the Tenure Track

Office of Human Research -- Perelman School of Medicine
Link to the Perelman School of Medicine Office of Human Research website with tools and services from the OHR, various University and Health System offices, and governmental agencies involved in human research support and oversight. These support resources cover many aspects of research including implementation of effective operational practices and strategies for managing regulatory requirements and study oversight.

Office of International Programs
Link to the Office of International Programs (OIP) Website describing immigration requirements for foreign nationals including visas and services to international scholars.

Office of Research Program Development -- Perelman School of Medicine
Link to the Perelman School of Medicine Office of Research Program Development website. The office provides funding, editorial assistance and staff support for departments and centers in the development of multidisciplinary grant proposals and Federal contracts along with administrative support for NIH site visits and teleconferences and staff support for preparation of federal request for proposals (RFP) applications among other services.

Office of Research Support Services -- Perelman School of Medicine
Link to the Perelman School of Medicine Office of Research Support Services website. The office provides assistance for grant proposals and grant management.

Option Letter Template - 10 year non-tenure (Clinician Educator) probationary period
Template letter to be signed by candidates for Clinician Educator track positions with 10 year probationary period acknowledging the beginning of the probationary period and the mandatory review year

Option Letter Template - 10 year non-tenure (Research) probationary period
Template letter to be signed by candidates for Research track positions with 10 year probationary period acknowledging the beginning of the probationary period and the mandatory review year

Option Letter Template - 10 year Tenure probationary period
Template letter to be signed by candidates for Tenure track positions with 10 year probationary period acknowledging the beginning of the probationary period and the mandatory review year

Option Letter Template - 7 year Tenure probationary period
Template letter to be signed by candidates for Tenure track positions with 7 year probationary period acknowledging the beginning of the probationary period and the mandatory review year

Orientation and Training Program - Diversity Search Advisors
Link to the presentation for the diversity serach advisors in the Perelman School of Medicine

Overview and Contact Information to Welcome New Faculty
Description and contact information for the program to welcome new faculty.

Part 1- Assistant Professor C-E Reappointment and Change in Track - Request for Approval Form
Form required by the University outlining the proposed reappointment and change of track to Assistant Professor C-E for a faculty candidate

Part I - AC Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Associate Professor for a faculty candidate

Part I - AC Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Professor for a faculty candidate

Part I - AC Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to AC Professor for a faculty candidate

Part I - AC Assistant Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to AC Assistant Professor for a faculty candidate

Part I - AC Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Associate Professor for a faculty candidate

Part I - AC Associate Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to AC Associate Professor for a faculty candidate

Part I - AC Part-time Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Part-time Assistant Professor for a faculty candidate

Part I - AC Part-time Assistant Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Part-time Assistant Professor for a faculty candidate

Part I - AC Part-time Assistant Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to AC Part-time Assistant Professor for a faculty candidate

Part I - AC Part-time Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Part-time Associate Professor for a faculty candidate

Part I - AC Part-time Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Part-time Associate Professor for a faculty candidate

Part I - AC Part-time Associate Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to AC Part-time Associate Professor for a faculty candidate

Part I - AC Part-time Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Part-time Professor for a faculty candidate

Part I - AC Part-time Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Part-time Professor for a faculty candidate

Part I - AC Part-time Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to AC Part-time Professor for a faculty candidate

Part I - AC Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Professor for a faculty candidate

Part I - Adjunct Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Adjunct Assistant Professor for a faculty candidate

Part I - Adjunct Assistant Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Adjunct Assistant Professor for a faculty candidate

Part I - Adjunct Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Adjunct Associate Professor for a faculty candidate

Part I - Adjunct Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Adjunct Associate Professor for a faculty candidate

Part I - Adjunct Associate Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Adjunct Associate Professor for a faculty candidate

Part I - Adjunct Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Adjunct Professor for a faculty candidate

Part I - Adjunct Professor (Reappointment) - Request for Approval
Form required by the University outlining the proposed reappoinment to Adjunct Professor for a faculty candidate

Part I - Assistant Professor - 10yr (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Assistant Professor with 10yr probation for a faculty candidate

Part I - Assistant Professor - 7yr (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Assistant Professor with 7yr probation for a faculty candidate

Part I - Assistant Professor CE (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Assistant Professor in the CE (clinician-educator) track for a faculty candidate

Part I - Assistant Professor - 7yr (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Assistant Professor with 7yr probation for a faculty candidate

Part I - Assistant Professor CE (Reappointment and change in title and tenure status ) - Request for Approval Form
Form required by the University outlining the proposed Reappointment and change in title and tenure status to Assistant Professor CE (Clinician-Educator track) for a faculty candidate

Part I - Associate Professor w/o Tenure (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Associate Professor without tenure for a faculty candidate

Part I - Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Associate Professor for a faculty candidate

Part I - Associate Professor (Conversion to Tenure) - Request for Approval Form
Form required by the University outlining the proposed Conversion to Tenure for Associate Professor for a faculty candidate

Part I - Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Associate Professor (tenure track) for a faculty candidate

Part I - Associate Professor CE (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Associate Professor in the Clinician-Educator track (CE) for a faculty candidate

Part I - Associate Professor CE (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Associate Professor CE (clinician-educator track) for a faculty candidate

Part I - Clinical Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Assistant Clinical Professor for a faculty candidate

Part I - Clinical Assistant Professor (Appointment) with Health System Clinician Position
Form required by the University outlining the proposed Appointment as Clinical Assistant Professor for a faculty candidate who will aslo have a Health System Clinician Position

Part I - Clinical Assistant Professor (Appointment) with partial salary - Request for Approval Form
Form required by the university outlining the proposed Appointment as Clinical Assistant Professor for a faculty candidate with partial salary

Part I - Clinical Assistant Professor (Appointment) without salary - Request for Approval Form
Form required by the university outlining the proposed Appointment as Clinical Assistant Professor for a faculty candidate without salary

Part I - Clinical Assistant Professor (Reappointment) with Health System Clinician Position - Request for Approval Form
Form required by the university outlining the proposed reappointment to Clinical Assistant Professor for a faculty candidate who also has a Health System Clinician position

Part I - Clinical Assistant Professor (Reappointment) with partial salary - Request for Approval Form
Form required by the university outlining the proposed reappointment as Clinical Assistant Professor for a faculty candidate with partial salary

Part I - Clinical Assistant Professor (Reappointment) without salary- Request for Approval Form
Form required by the University outlining the proposed Reappointment as Clinical Assistant Professor for a faculty candidate without salary.

Part I - Clinical Associate Professor (Appointment) with Health System Clinician Position - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Associate Professor for a faculty candidate who will aslo have a Health System Clinician position

Part I - Clinical Associate Professor (Appointment) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Associate Professor for a faculty candidate with partial salary

Part I - Clinical Associate Professor (Appointment) without salary - Request for Approval Form
Form required by the University outlining the proposed Appointment as Clinical Associate Professor for a faculty candidate without salary

Part I - Clinical Associate Professor (Promotion) with Health System Position - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Associate Professor for a faculty candidate who will also have a Health System Clinician position

Part I - Clinical Associate Professor (Promotion) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Associate Professor for a faculty candidate with partial salary.

Part I - Clinical Associate Professor (Promotion) without salary - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Associate Professor for a faculty candidate without salary

Part I - Clinical Associate Professor (Reappointment) - with Health System Clinician Position - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Clinical Associate Professor for a faculty candidate who will also have a Health System Clinician position

Part I - Clinical Associate Professor (Reappointment) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Clinical Associate Professor for a faculty candidate with partial salary

Part I - Clinical Associate Professor (Reappointment) without salary - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Clinical Associate Professor for a faculty candidate without salary

Part I - Clinical Professor (Appointment) with Health System Clinician Position - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Professor for a faculty candidate who will also have a Health System Clinician position

Part I - Clinical Professor (Appointment) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Professor for a faculty candidate with partial salary

Part I - Clinical Professor (Appointment) without salary - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Professor for a faculty candidate without salary

Part I - Clinical Professor (Promotion) with Health System Clinician Position - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Professor for a faculty candidate who will also have a Health System Clinician position

Part I - Clinical Professor (Promotion) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Professor for a faculty candidate with partial salary

Part I - Clinical Professor (Promotion) without salary - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Professor for a faculty candidate without salary

Part I - Clinical Professor (Reappointment) with Health System Clinician Position - Request for Approval
Form required by the University outlining the proposed Reappointment to Clinical Professor for a faculty candidate who also has a Health System Clinician position

Part I - Clinical Professor (Reappointment) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Clinical Professor for a faculty candidate with partial salary

Part I - Clinical Professor (Reappointment) without salary - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Clinical Professor for a faculty candidate without salary

Part I - Continuation of Secondary Appointment with Voting Rights (Request for Approval Form) - Outside PSOM
Form required by the University outlining the proposed continuation of the secondary apopintment with voting rights outside of the Perelman School of Medicine

Part I - Continuation of Secondary Appointment with Voting Rights (Request for Approval Form) - Within PSOM
Form required by the University outlining the proposed continuation of the secondary appointment with voting right within the Perelman School of Medicine.

Part I - Professor (Promotion) - Request for Approval On-line Application
Form required by the University outlining the proposed Promotion to Professor (tenure track) for a faculty candidate

Part I - Professor CE (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Professor CE (clinician educator track) for a faculty candidate

Part I - Professor CE (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Professor CE (clinician-educator track) for a faculty candidate

Part I - Research Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Research Professor for a faculty candidate

Part I - Research Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Research Associate Professor for a faculty candidate

Part I - Research Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Research Associate Professor for a faculty candidate

Part I - Research Associate Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Research Associate Professor for a faculty candidate

Part I - Research Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Research Professor for a faculty candidate

Part I - Research Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Research Professor for a faculty candidate

Part I - Secondary Appointment with Voting Rights (Request for Approval Form)
Form required by the University outlining the proposed secondary appointment with voting rights for a faculty candidate whose primary appointment is in the Perelman School of Medicine

Part I - Secondary Appointment with Voting Rights (Request for Approval) - Primary Outside of PSOM
Form required by the University outlining the proposed secondary appointment with voting rights for a faculty candidate whose primary appointment is outisde of the Perelman School of Medicine

Part I - Secondary Promotion with Voting Rights (Request for Approval Form)
Form required by the University outlining the proposed secondary promotion with voting rights for a faculty candidate whose primary appointment is in the Perelman School of Medicine.

Part I - Secondary Promotion with Voting Rights (Request for Approval Form) - Primary outside PSOM
Form required by the University outlining the proposed secondary promotion with voting rights for a faculty candidate whose primary appointment is outside of the Perelman School of Medicine

Part I - Visiting Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Visiting Assistant Professor for a faculty candidate

Part I - Visiting Assistant Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Visiting Assistant Professor for a faculty candidate

Part I - Visiting Assistant Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed reappointment to Visiting Assistant Professor for a faculty candidate

Part I - Visiting Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Visiting Associate Professor for a faculty candidate

Part I - Visiting Associate Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed reappointment of Visiting Associate Professor for a faculty candidate

Part I - Visiting Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Visiting Professor for a faculty candidate

Part I - Visiting Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed reappointment to Visiting Professor for a faculty candidate

Part I - Wistar Institute Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Wistar Institute Assistant Professor for a faculty candidate

Part I - Wistar Institute Assistant Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Wistar Institute Assistant Professor for a faculty candidate

Part I - Wistar Institute Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Wistar Institute Associate Professor for a faculty candidate

Part I - Wistar Institute Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Wistar Institute Associate Professor for a faculty candidate

Part I - Wistar Institute Associate Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Wistar Institute Associate Professor for a faculty candidate

Part I - Wistar Institute Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Wistar Institute Professor for a faculty candidate

Part I - Wistar Institute Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Wistar Institute Professor for a faculty candidate

Part I - Wistar Institute Professor (Reppointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Wistar Institute Professor for a faculty candidate

Part I: AC Assistant Professor (Appointment) - Request for Approval form
Request for Approval form Part I for Appointment to AC Assistant Professor

Part I: Assistant Professor (Reappointment) 10 year probation
Request for Approval form Part I for Reappointment to Assistant Professor Tenure Track with 10 year clinical probation

Patent and Tangible Research Property
Link to the University of Pennsylvania Almanac (April 21, 2015) outlining principles for governing the intellectual property created by faculty, employees, students and guest scholars of the University

Peer Institutions Resource - National Universities
Link to the U.S. News and World Report ranking National Universities

Peer Institutions Resource - Primary Care
Link to the U.S. News and World Report ranking Institutions for Primary Care

Peer Institutions Resource - Research
Link to the U.S. News and World Report ranking Institutions for Research

Penn Library
Link to the University of Pennsylvania Library website which includes online catalogs, databases, e-resources, and library account information

Penn Maps and Buildings
Link to the University of Pennsylvania Facilities website for a Point and Click Search for Maps and Buildings at Penn

Penn Medicine at Radnor
Link to the Penn Medicine at Radnor website

Penn Medicine Research
Link to the Perelman School of Medicine Research website which provides numerous services to researchers such as events, grant deadlines, research forms, and research support among others.

Penn Parking
Link to the University of Pennsylvania Department of Transportation and Parking website containing information on Penn's parking services

Penn Presbyterian Medical Center
Link to the Penn Presbyterian Medical Center website

Penn Transit Services
Link to the University of Pennsylvania Transit Services website

PennCard (University ID Card)
Link to the University of Pennsylvania PennCard website. The PennCard is the official University of Pennsylvania identification for students, faculty, staff, and other members of the Penn community.

PENNMedicine Publication
Link to the "Penn Medicine" publication published 3 times a year for the alumni and friends of the University of Pennsylvania Medical Center by the Office of Public Affairs

Pennsylvania Hospital
Link to the Pennsylvania Hospital website

Perelman School of Medicine Academic Programs Directory
Link to the Perelman School of Medicine Office of Academic Programs directory

Perelman School of Medicine COAP Guidelines
Guidelines for the Perelman School of Medicine Committee on Appointments and Promotions (COAP)

Perelman School of Medicine Information Services
Link to the University of Pennsylvania Perelman School of Medicine Information Services (SOMIS) website containing how to find your local service provider (LSP) and how to request IT support

Perelman School of Medicine Plan for Diversity and Inclusion
Link to the Perelman School of Medicine Plan for Faculty Diversity and Inclusion

Perelman School of Medicine Website
Link to the University of Pennsylvania Perelman School of Medicine website

Personal Statement - Academic Clinician & Academic Clinician Part-time
Information that must be included in the personal statement for appointment as and promotion to Associate Professor and Professor on the Academic Clinician Track and Academic Clinician Part-time(If an EDB is required, the personal statement is also included in the EDB).

Personal Statement - Tenure, CE, Research
Information that must be included in the personal statement for appointment as and promotion to Associate Professor and Professor on the Tenure, CE and Research Tracks (If an EDB is required, the personal statement is also included in the EDB)

Pharmaceutical Representative Activity Policy
Link to the HUP/CPUP Policy regarding pharmaceutical company representatives.

PowerPoint Tutorial - Biomedical Library
Link to the Biomedical library's on-line PowerPoint tutorial covering basics such as inserting and editing slides. Tutorial includes web sites that provide biomedical images.

Preparing Your Promotion Dossier - Academic Clinician
Guidelines for the faculty candidate in preparing their promotion dossier in the academic clinician track

Preparing Your Promotion Dossier - Tenure, Clinician-Educator and Research Tracks
Guidelines for the faculty candidate in preparing their promotion dossier in the tenure track, clinician-educator track and research track

Procedures Regarding Misconduct In Research
Link to the Provost's website - Faculty Handbook Policy III.3. - Policy describing the procedures to investigate allegations of misconduct in research

Program to Enhance Teaching Skills
Announcement from Dean Rubenstein regarding the Career Development Program and Program to Enhance Teaching Skills

Prototypical Pathways - Clinician Educator Track
Document (June 1996, updated January 2012) describing the prototypical pathways for the Clinician-Educator Track

Public Disclosure of Faculty Extramural Compensation
Presentation (February, 2009) explaining the public disclosure of faculty extramural compensation

Quality of WorkLife Programs
Link to the University of Pennsylvania Human Resources Quality of WorkLife website

Reappointment Letter for Academic Support Staff Template
Template for the Reappointment letter for Academic Support Staff (Instructor A, Lecturer A, and Research Associate)

Reduction in Duties Letter Template
Template letter for the request of Reduction in Duties for Full Time Faculty (Tenure, Clinician Educator, Research, and Academic Clinician Tracks)

Request for Approval Part II - Clinical Faculty - Professional References
Information regarding the selection and submission of contact information for letters of reference for Clinical Professor

Request for Approval Part II - Clinical Faculty - Professional References
Information regarding the selection and submission of contact information for letters of reference for Clinical Associate Professor

Request for Approval Part III - Intramural Recommendations
Intramural letters written by current or former Penn faculty included in the dossier to provide additional information regarding a candidate's qualifications, particularly in the areas of interdisciplinary, interdepartmental and inter-school activities.

Resignation from Standing Faculty and Transition to Academic Clinician Track / Academic Clinician Part-time Track Letter Template
Template Letter required for Standing (Tenure and Clinician-Educator) Faculty that are transitioning to the Academic Clnician Track or Academic Clinician Part-time Track

Resignation of Faculty Members
Link to the Provost's website - Faculty Handbook Policy II.E.7. - Policy regarding resignation requirements for faculty members

Retirement - Rights and Privileges of Retired Faculty Members
Link to the Provost's website - Faculty Handbook Policy II.E.9. - Policy regarding rights and privileges of retired faculty members

Retirement and Financial Planning
Link to the University of Pennsylvania Benefits website that provides information about the retirement online enrollment system, the Retirement Call Center and retirement contribution limits.

SAMPLE - Affirmative Action Appointment Form - Academic Support Staff
SAMPLE Form for Affirmative Action Compliance for Appointments of Academic Support Staff, including Instructors, Lecturers and Research Associates (BLUE form), to illustrate how to complete the form accurately.

Sample Education Officer Report - Promotion Clinician Educator
Sample template report submitted by the department Education Officer evaluating teaching efforts for a Clinician-Educator promotion

Sample Education Officer Report - Research Mentoring
Sample template report submitted by the department Education Officer evaluation faculty whose teaching is focused on research mentoring

Search Committee Resource Manual
Manual for Search Committees to conduct searches according to Affirmative Action guidelines including information on University and other applicable resources

Search Waiver Standards
Information about the definitions of the categories that may be eligible for a faculty search waiver request

Secondary Appointment Instructions
Instructions for processing Secondary Appointments with and without voting rights

Sources of Funding
Template that may be used to list sources of funding for faculty salaries.

Space Planning and Operations - Perelman School of Medicine
Link to the Perelman School of Medicine Space Planning and Operations website

Standing Faculty - Clinician-Educator Policy
Link to the Provost's website - Faculty Handbook Policy II.B.2. - Policy describing the Clinician-Educator track including track conversion, professional activity and termination

Structure of the Academic Staff
Link to the Provost's website - Faculty Handbook Policy II.B. - Policy definining the structure of the academic staff

Task Force on Faculty Retirements:
Link to the University of Pennsylvania Almanac article from 10 February 2004 on task force recommendations regarding faculty retirement issues including FIAP, Tax Deferred Annuity contributions, and the creation of an Association of Retired Faculty

Teaching Information at Promotion
Chart showing what information should be provided by full-time faculty to the Department Education Officer at the time of promotion.

Teaching Information at Reappointment
Chart showing what information should be provided by full-time faculty to the Department Education Officer at the time of reappointment.

Termination Letter Template (Academic Support Staff)
Template letter for termination of Instructors, Lecturers, and Research Associates

The Children's Hospital of Philadelphia (CHOP)
Link to The Children's Hospital of Philadelphia website

Transfer Policy Between Departments
Policy regarding the transfer of faculty members between departments

University Laboratory Animal Resources (ULAR) -- University of Pennsylvania
Link to the University of Pennsylvania University Laboratory Animal Resources website for information on the use of animals in research including information on the latest outbreaks, primary veterinary contacts, policies, and forms among other things. (Requires Pennkey and password)

University Letter Template for Part-time Appointment For Teaching Responsibilities
University Letter Template for Part-time Appointment For Teaching Responsibilities (ACA Compliant)

University of Pennsylvania Almanac
Link to the University of Pennsylvania Almanac website, the weekly Journal of record, opinion and news for faculty and staff

University Ombudsman
Link to the University of Pennsylvania Ombudsman website

University Research Services -- University of Pennsylvania
Link to the University of Pennsylvania directory of research policies, opportunities, and support services with links to the Office of Research Services, Office of Regulatory Affairs, University Laboratory Animal Resources, Office of Environmental Health and Radiation Safety, Center for Technology Transfer.

UPHS (University of Pennsylvania Health System)
Link to the University of Pennsylvania Health System (UPHS) website

Use of Academic Titles and Institutional Stationery and Logos in Extramural Activity Policy
Policy regarding the use of titles and university logos in extramural activities for the Perelman School of Medicine, University of Pennsylvania Health System (UPHS) and Clinical Care Associates (CCA)

Use of Clinical Associates for Faculty Appointments in Process Memo
Memo from the Office of Faculty Affairs on 5/13/2000 describing the use of the Clinical Associate Title in the payroll system to initiate the credentialling process for faculty with clinical responsibilites

Use of the University's Name
Link to the Provost's website - Faculty Handbook Policy VI.A. - Policy describing the appropriate use of the university's name

Welcome Meeting Checklist
Template of checklist to use at welcome meeting with new faculty

Welcome Meeting follow-up email template
Template of an email to be sent to new faculty following the welcome meeting

Welcome Meeting Talking Points
Description of topics to be covered during the welcome meeting for new faculty