Oral and Poster Presenter Instructions

Plenary Session

The top eight (8) highest-scored abstracts were awarded an oral presentation slot of 10 minutes. Presentation slots are a total of ten minutes each, with two minutes for questions (maximum 10 slides). Oral presenters are not required to prepare a poster of their abstract. 

Summa Cum Laude/Mad Minute

The next ten (10) highest-scored abstracts are awarded summa cum laude and will participate in the "Poster Mad Minute" session.  Each person will have one minute to present the big picture of their work, highlighting key innovations, results, and outcomes (maximum 2 slides- one title slide and one graphical slide). 

Summa cum laude winners are asked to prepare a poster of their work following the poster guidelines below. These posters, along with magna cum laude designees, will be featured during the poster session. 

Magna Cum Laude

Following the summa cum laude winners, the next ten (10) top abstract scores are awarded manga cum laude. The recipients of this recognition should follow the poster guidelines below and plan to display their work during the Pendergrass Poster Session and Reception.

Summa cum laude and magna cum laude winners will receive a certificate at the Pendergrass Symposium recognizing their achievements.

Awards for Best Clinical and Best Research Poster will be announced during the Poster Session Happy Hour in the evening. 

All Other Abstract Submissions

Please follow the poster guidelines below.  The Pendergrass Poster Session and Reception will take place from 3:30 – 5:30 pm on Friday, June 14, 2024, in Smilow Commons. Poster locations will be pre-assigned and must be hung between 7:30 - 8:30 AM on Friday and must be removed by 5:30 PM. Please stop by the Registration Desk for your assignment. 

If you cannot hang your poster Friday morning, you may drop it off by 3 PM the day before (Radiology Administration Suite 130, 1 Silverstein) or coordinate with someone to hang it for you.

Guidelines for Posters

Measurements: Each presenter is assigned a single space with an absolute maximum measurement of 48 inches (121.92 cm) wide and 36 inches (91.44 cm) high.

  1. For best legibility, the title lettering is suggested to be at least 2"/5cm high, with authors' names and affiliations smaller. 
  2. All lettering should be legible from approximately 5 feet/1.5m. It is suggested that font size should be at least 24 points, in bold style. The typeface chosen should be a simple and clear one (e.g., Helvetica). Titles should be in all uppercase letters. The remainder of the text should be in a combination of upper and lower case letters.
  3. Illustrations should be simple and eye-catching, with unnecessary detail left out. If possible, convert tables to graphic displays. Pie graphs can be used to show parts of a whole, line graphs can be used to show trends or changing relationships, and bar graphs can be used to show volumes.
  4. Photos should be enlarged enough to show relevant detail. Standard computer printouts are usually ineffective on posters because the type is too small and the lines are too thin to be seen from a distance.
  5. Patient confidentiality must be protected. No names should appear in illustrations.
  6. Please be sure your poster tube or poster is labeled with your name.

The Biomedical Library offers poster services, including templates and printing. They are aware of our event and have worked with many of our students in the past. 
 

Poster Printing Assistance

The department will pick up the cost if your lab cannot support printing fees. For printing assistance, your poster must be submitted no later than Wednesday, June 4, 2025, at 11:59 PM - no exceptions. The department will not pay fees for expedited printing. 

Posters will be printed at the Bollinger Digital Fabrication Lab at Holman Biotch Commons located at 3610 Hamilton Walk, Philadelphia, PA 19104. You are responsible for picking up your poster. Please review the print lab hours, and coordinate accordingly. 

Please use the form below to submit the FINAL version of your poster. All poster submissions will be printed AS IS; quality checks will be forfeited. Duplicate submissions will not be accepted.