Grammarly Setup Guide
Overview
Grammarly Update: Please be aware that Grammarly will no longer be available at no cost as of January 14, 2026. Users who wish to continue using Grammarly on PSOM and UPHS managed devices must purchased a university license via the form below. All accounts after January 14, 2026, will convert from paid to free accounts, unless a license has been assigned.
Grammarly is a writing-centric tool that provides writing assistance, expanding beyond grammar and spell-check with options including AI-assisted outlining, citation, and revision. Grammarly is approved for use with most data, including HIPAA, but not social security or credit card numbers.
Eligibility
Effective January 14, 2026, Grammarly licenses must be purchased through ISC. Licenses will cost $87 per user per year and require a university budget code. There is a one year commitment when purchasing a license.
To request a license, complete this form. Note the form may take several seconds to load. If the form does not appear, please click here to open it directly.
How do I Access this Service?
Grammarly consists of two components. The first component is a software package that is installed on your computer and interacts with various software programs and websites. The second component is the web editor. Please note that web editor functionality has been disabled for PSOM users as it is not HIPAA compliant.
Once installed, Grammarly will automatically appear and begin offering suggestions in any place where multiline text may be typed or entered. You may choose to accept or ignore Grammarly's recommendations. Please note that Grammarly is restricted so that it only operates with an approved subset of applications and websites, which you can find in the frequently asked questions section.
Please make sure you are using this service in accordance with the University of Pennsylvania's Acceptable Use Policy and Penn Medicine Information Security policies (Intranet access only).
Instructions for Setting Up the Service
For information on getting started with Grammarly, please visit ISC's website.
Frequently Asked Questions
- What software and websites are approved for use with Grammarly?
- Is Grammarly approved for use with PHI?
- Where can I learn more about how to use Grammarly?
- Why does Grammarly not work only with MS Word?
Grammarly has been restricted to only work with the following applications and websites:
- Microsoft Office (Word, PowerPoint, Excel, Teams, Outlook)
- Microsoft Office Online
- Notepad
- TextEdit
- Pages, Keynote, Numbers, Apple Notes, Mail, and Messages
- Smartsheet
- Slack
- Box.com
- Zoom / zoom.us
- Adobe/Adobe.com
- Qualtrics (survey tool)
- Jira/Atlassian
- LabArchives (Electronic Lab Notebook tool)
Yes, Grammarly has been approved for use with PHI. There is a BAA, and access to features that are not designed to meet HIPAA compliance, such as the web-based Grammarly Editor, have been disabled for users that are part of HIPAA-covered entities.
ISC has published information regarding using Grammarly. You can access this information here.
Why does Grammarly not work only with MS Word?
If Grammarly is working with the exception of MS Word, you may be having an issue due to Microsoft Copilot. Please see this support article for more information.
Need Assistance?
If you have additional questions or need assistance, please submit a helpdesk ticket or visit the Need Help section of the website.