How to Request Data

Steps to Request Data

1. Review the FAQ for any questions you have about our services.
2. Provide a letter showing IRB review and approval, or IRB exemption of your study should be included.  View a suggested template with language to include in your application to the IRB.
3. Industry-sponsored studies will require a signed and executed contract and data usage agreement.
   • In your ISS, consider flexibility around the number of studies requested in the case not all can be procured (e.g. request 1100 instead of the contract 1000)
4. Provide a list of studies you are requesting (e.g. spreadsheet).
   • Option 1: Provide the accession numbers (order numbers).
     • Valid accession numbers come from Sectra, Mach7, Epic, or Montage.
     • Studies obtained via Syngo (pre-2018) cannot be obtained this way and you must use the alternate method below.
   • Option 2(not recommended): Provide a patient uid (empi), date of study.
   • There may be some additional delays or charges if studies are not identified by either Option 1 or 2. We will discuss this with you.
5. The requesting study PI must be Penn Medicine/PSOM faculty. The request form can be completed by a team member.
6. Review the rates and pricing associated with imaging transfer. Consider if you are eligible for our Pilot Project Program.

7. Complete the request form.