Purchasing

Purchasing

Purchase orders (POs) are the preferred method for procuring goods/services. Most purchase orders for items can be initiated through the Penn Marketplace. Purchase orders for services (and some items) may need to be created as Non-Marketplace Requests. Both the Penn Marketplace and Non-Marketplace Requests are accessible through the Requisitioner responsibility of BEN Financials. We expect every lab/clinical group to have a designated requisitioner, as well as a backup. Each group should be placing their own orders through BEN Buys. To learn more about purchase orders, please visit the BEN Buys page. 

When a needed item is not available from a PO supplier (Amazon and student conference registration), it may be purchasable with the department's purchasing card (also known as the P-Card or ProCard). Not all types of purchases are allowable on the purchasing card; please see the commodity matrix to determine allowability based on purchase type. To learn more about the purchasing card, please visit the Purchasing Card page. 

Requests for Amazon purchasing, or student registration to conferences can be emailed to Michelle Ludwig. You will need to provide a justification of how the expenses is related to University business (and if it is charged to a grant the relatedness to it) as well as faculty approval and account number to charge with the Requisition request form.