Department of Microbiology

Forms

Policies

General

All correspondence and documentation pertaining to grants and contracts must flow through the Administrative Office. All pending grant and contract proposals must be received in the Administrative Office at least 10 full days prior to the submission date for paper submissions and 5 full days prior to the submission date for electronic submissions.

Allowable Costs

The principal investigator must authorize all expenditures of project funds.

Costs are allowable if they meet all three factors:

  1. Reasonable - The cost is necessary for the operation of the institution or the performance of the sponsored agreement. The individuals concerned acted with due prudence. The actions taken with respect to the incurrence of the cost are consistent with established institutional policies and practices applicable to the work of the institution generally, including sponsored agreements.
  2. Allocable - The goods or services involved are chargeable or assignable to such cost objective in accordance with relative benefits received. The cost is incurred solely to advance the work under the sponsored agreement. The cost benefits the sponsored agreement. The cost allocable to a particular sponsored project may not be shifted to other sponsored agreements in order to meet deficiencies caused by overuns or the other reasons of convenience.
  3. Consistently Treated - Like costs must be treated the same in like circumstances, as either direct or pooled (F&A) costs.

Percent Effort

It is expected that Principal Investigators will request and recover the amount of their salaries commensurate with the amount of effort, which they expend, on an individual research project.

Training Grants

Trainee appointments are normally made in 12-month increments. No trainee may be appointed for less than 9 months during the initial period of appointment, except with the prior approval of the NIH awarding unit or when health-professional students are appointed to approved, short-term research training positions.

No individual trainee may receive more than 5 years of aggregate NRSA support at the predoctoral level or 3 years of support at the postdoctoral level, including any combination of support from institutional training grants and individual fellowship awards.

In most cases, travel expenses and training related expenses are provided to each trainee to be used for travel and purchases such as lab supplies, books, etc., as long as the expense benefits the training of the trainee. All expenses against the training grant MUST be approved by the PI AND the mentor of the trainee.

Stipends may be supplemented with non-Federal funds and do not require additional effort from the trainee.

A trainee may receive extra compensation for services as a postdoctoral researcher or in some other position on a Federal research grant, including a DHHS research grant. However, compensated services should occur on a limited, part-time basis apart from the normal research training activities, which require a minimum of 40 hours per week. In addition, compensation may not be paid from a research grant supporting the research training experience.

Shared Services

The Department of Microbiology provides research support services for Principal Investigators through a cost-sharing mechanism. These services include maintenance of shared equipment, in-house technical support for maintenance of equipment in individual laboratories. Costs for shared services include: salary for maintenance technician, minor parts, dry ice, CO2, liquid nitrogen, x-omat and phosphor images supplies and service contracts.

Current rates for Shared Services can be provided by the Business Office.

Biosketch Information

Below is the link and instructions for creating, managing and printing your NIH Biosketch from Faculty Affairs and Professional Development website.

http://somapps.med.upenn.edu/fapd/fapdweb.php?alias=home

  1. Click on Faculty tab under Information for:
  2. Click on FEDS (Faculty Expertise & CV's) under Research
  3. You will then need to enter your Pennkey and Password
  4. Enter your last name and click Search
  5. Select your name
  6. The next screen should be your CV Information/Expertise Data. You may make changes to any of the sections of your CV
  7. Click Expertise Output
  8. Click Create and Manage Biosketch

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