Study Monitor Information

As a reminder, all visits, including virtual, must be scheduled.

SECURITY
Central & Smilow: Electronic locks, cameras North: Key/code combination locks, cameras

DELIVERIES
IDS delivers to clinics or infusion suites with an electronic chain of custody. Charges may apply 
depending on the distance. If picking up directly from IDS, must present a PennCard or UPHS ID 
(CHOP and Wistar Staff - obtain a courtesy PennKey)

TEMPERATURE MONITORING
Electronic and continuous charts uploaded into Vestigo™ Central & Smilow: Comark
Smilow & North: Aeroscout

RECORDKEEPING
Electronic and Vestigo™. Must request electronic access during visit. Both FDA and EMEA consider 
IDS logs to be valid source documents.

ARCHIVAL
Documents maintained for minimum of 20 years. IDS uses the Penn Records Center: https://archives.upenn.edu/records-center/

VISIT SCHEDULING
All visits will be conducted remotely. Onsite visits are not permitted. 
All visits must be scheduled in advance (use APP). 
Minimum notice: SIV, feasibility and virtual tours - 10 business days;   IMV/Audits/COV - 5 business days
IDS requires 4 weeks’ notice before first enrollment.

SCHEDULING APP: www.med.upenn.edu/apps/ids/scheduler
Join the IDS LISTSERV to receive alerts for important information!: https://lists.upenn.edu/cgi-bin/wa?SUBED1=IDS-ADMIN