About the Penn Clinical Trial Management System (PennCTMS)

The PennCTMS (Velos) is a clinical trials management system designed to support and manage research in the Perelman School of Medicine (PSoM). This centralized database is designed to help study coordinators, principal investigators, faculty and research staff track and report on nearly every aspect of a clinical trial.

The PennCTMS enables the study team to manage aspects of research such as subject tracking, CRF collection, data management, reporting and financial tools. Study calendars can be created based on the protocol to track milestones. The benefits of this centralized management system include; improved regulatory compliance, visibility into study status and study progress, study data aggregation and financial oversight.  The PennCTMS interface with PennChart (EPIC) synchronizes patient enrollment statuses between the two systems, creating one consistent source of enrollment data. Study, patient, and demographic data remain current and accurate in both systems.

PennCTMS Requirements
The PennCTMS is managed and supported by the Office of Clinical Research (OCR) and PennCTMS IT Support. Specifications for use of the PennCTMS are outlined in SOP 400 and state that all PSoM studies must be registered in the PennCTMS (except those which are IRB exempt) and studies with prospective consent must track subject enrollment in the system. If you feel your study meets the criteria to be exempt from subject tracking requirements in the PennCTMS, please complete this PennCTMS Exemption Form.

PennCTMS Training
Training is required to access the PennCTMS. Registration for training is available through self-enrollment via Knowledge Link. To view training requirements for study coordinators, principal investigators, faculty and other research staff, visit the PennCTMS Access and Training section of the OCR website. For training questions, contact  PennCTMS IT Support  or complete this PennCTMS Online Submission Form. 

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