Getting the Fund Disabled

  • Research Services disables grant funds every Friday if the funds meet all requirements for disabling.
  • The requirements are:
    • Financial Report must be submitted if required.  The date the Final Report is submitted must be entered by ORS
    • FSRD and FSRI should be posted reflecting Direct and Indirect Costs reported (Research Services is responsible for all adjustments to Special Object Codes)
    • PBIL=PBUD=FSRD+FSRI=Total Expenses on books
    • No Encumbrances can remain. All Purchase Orders must be closed.
    • Object Code 1220,1221, and 2630 must =0. The combination of these object codes is referred to as "Cash Position".  A positive Cash Position means we have not collected enough cash to cover our expenses.  A negative Cash Position means we have collected more cash than we have spent.
    • Equipment in Object Code 187X must be transferred to School Surrogate Accounts via an Object Code 4826 Equipment Transfer (Research Services is responsible for this transfer)
    • There can be no outstanding/stale checks associated with the project.
  • The Webi report "Org Summary" has a separate tab "Analysis of Expired Funds" which can help identify which conditions above are not being met. The Webi report "GrantMonitor" also has a tab identifying the reasons a fund has not been disabled.