Purchase Order Guide

Purchase orders are used if both of the following two conditions are met:


  1. Call the vendor and get a written quote. Tell them the quote is for a UPenn student event. This quote is SALES TAX EXEMPT but NOT alcohol tax exempt.

  2. Email the quote and Funding Request Form to bgsa.finance@gmail.com AT LEAST 7 DAYS BEFORE YOUR EVENT (no exceptions!). Electronic images of signatures are acceptable.

  3. BGSA Finance Chair will respond with the signed Funding Request Form and PO number. Give the PO# to the vendor.

  4. During the event sale all itemized receipt and sign-in sheet from event. After the event deliver these forms to the BGSA Finance Chair.