This portion of the website is currently a work in progress, with the end goal to be a repository of resources for your common questions and woes as you navigate residency. Stay tuned for more helpful answers!
Penn Technology Committee
Under GME Policy #III-G, House Staff Onboarding, all house staff must be certified in Basic Life Support (BLS).
ACLS is only required for PGY1 orthopaedic surgery residents and house staff that moonlight.
A free UPHS instructor-led course is available for registration through Knowledge Link. In Knowledge Link, type “BLS” in the search box and complete the “Basic Life Support Training BCLS/CPR Participant Agreement – UPHS”, then register for the “Basic Cardiac Life Support (BCLS/CPR) Certification – UPHS” course. Please note the certification is a 4-hour instructor-led course, not an online course. If you register for a 4-hour instructor-led BLS certification course and are unable to attend the class, you must cancel your registration or you will be assessed a $65 fee by UPHS.
A free UPHS instructor-led course is available for registration through Knowledge Link. In Knowledge Link, type “ACLS” in the search box and complete the appropriate initial or recertification ACLS welcome letter/pledge and register for a course. If you register for an online course and an instructor-led course, or fail to attend an instructor led course, you will be assessed a fee up to $190 by UPHS.
American Heart Association: BLS for Healthcare Professionals, 2-hours, requires a live skills session. Cost $28.50.
Advanced Medical Certification: No classes or skills sessions required. 20% off coupon codes may be available. Receive your BLS card instantly via email. Cost $99.
American Heart Association: Heartcode ACLS, 4.5 hours, requires a live skills session. Cost $132.
Advanced Medical Certification: No classes or skills sessions required. 20% off coupon codes may be available. Receive your ACLS card instantly via email. Cost $129.
Expenses related to BLS and ACLS certifications are not reimbursable by the department.
Did you obtain a new or updated BLS or ACLS card? Email a copy to your program coordinator
The Hospital of the University of Pennsylvania (HUP) and the Clinical Practices of the University of Pennsylvania (CPUP) have established guidelines on the use of “telecommunication devices” as outlined in the policy manual, number 1-12-59.
The Department of Orthopaedic Surgery provides residents work-issued cell phones as outlined by the telecommunication devices policy. Residents are provided cell phones at the start of their PGY1 year and are contracted for 2 years, therefore, they are eligible for an upgrade at the beginning of PGY3 year. To request an upgrade a resident should email their program coordinator. Department-paid upgraded phones are available or the resident may select a phone of their choosing and pay the additional fees via check. Residents are responsible for turning in their old cell phone to their program coordinator, when receiving their new cell phone. Old cell phones in good condition are repurposed as temporary phones for residents.
IMPORTANT! Due to the cell phones 2-year contract period, and early termination fee, a 5-year resident is only permitted one upgrade during their time in residency. A 6-year resident may be eligible for 2 upgrades (at the end of PGY2 year and at the end of clinical PGY3 year).
If a resident loses their cell phone or it is stolen, contact IS at 215-662-7474 immediately and request that they wipe the phone. Email your program coordinator to request a new SIM card and a temporary phone or upgrade, if eligible.
Upon graduation or termination of employment, residents may not keep their cell phone or cell phone number. Residents must turn in their work-issued cell phone and its accessories.
Under Federal law, SHPS will notify you within 44 days after your termination date of your rights to continue group health, dental and/or vision coverage for up to 18 months after your termination date.
- COBRA notices will not be received nor can benefits be elected prior to your termination date
- COBRA notices are generally received in the mail two weeks AFTER your termination date
- You have 60 days from your termination date to elect or reject COBRA
- If elected, benefits are retroactive and premiums must be paid to SHPS within 45 days
- Late, partial or missed premium payments will automatically terminate COBRA benefits
Additional questions regarding COBRA should be directed to UPHS Human Resources Customer Service at 215-615-2277, select option 1, or BenefitsQuestions@uphs.upenn.edu. Do NOT contact the UPHS GME Office.
At the beginning of each academic year, GME disseminates the resident contracts via MedHub. Review your contract in full, notifying your program coordinator of any discrepancies, then electronically sign. Contracts will be forwarded to Dr. Berns, GME DIO, for signature and available for download in MedHub under the “Training History” tab. If you do not receive your contract by September 1st, please contact your program coordinator or the UPHS GME Office at firstname.lastname@example.org.
SALARY / PAYCHECKS / W-2
Paycheck information is available via the UPHS Intranet by clicking on “Employee Records and Paychecks”. For paycheck or W-2/tax-related questions, contact the payroll department at 267-414-2323.
Paychecks are issued every two weeks. The first paycheck for PGY1 residents is generally prorated. PGY1 residents will not receive a paycheck during the lapse-in-training period June 20 – June 30. The last pay for graduating residents is generally prorated. Resident pay is based on working 5 days a week during the resident Academic Year:
PGY1: June 20 – June 19
PGY2 – 5: July 1 – June 30
Research Residents: July 1 – June 30
Residents accepted into the UPenn Orthopaedic Surgery residency program’s 6-year “research track” prior to AY18-19, will receive a pay adjustment to the next highest PGY level every second paycheck of the month starting the AY after “Research Year.”
Research residents entering the UPenn Orthopaedic Surgery residency program’s 6-year research track AY18-19 and thereafter will be paid according to their clinical PGY level. During the research residents non-ACGME/non-clinical research year, the research resident will be paid at the PGY3 level as approved by UPHS.
AY2017-2018 UPHS RESIDENT SALARIES
Medical, dental, vision, life and other optional insurance benefits begin on the residents first day of orientation, if elected. To enroll or view your benefit selection, visit the UPHS Intranet and click on “HR & You”. Changes to major benefit elections are only permitted during an open enrollment period, generally in October, or if you have a major life event – marriage, divorce, birth of a child, etc. Questions related to benefits should be directed to email@example.com.
ID Badge or Penn Card Access Issues
Issues with PMUC Access:
If your HUP ID is not permitting you after-hours access or access to certain floors or areas at PMUC that are essential to perform the duties of a resident, contact firstname.lastname@example.org with your PPMC ID badge # and a description of the area(s) that you require access.
Issues with PPMC Access:
If your HUP ID is not permitting you OR access or access to areas at PPMC that are essential to perform the duties of a resident, contact email@example.com with your HUP ID badge # and a description of the area(s) that you require access.
Issues with HUP Access:
If your HUP ID is not permitting you OR access or access to areas at HUP that are essential to perform the duties of a resident, contact firstname.lastname@example.org with your HUP ID badge # and a description of the area(s) that you require access.
Issues with PAH Access:
If your PAH ID is not permitting you OR access or access to areas at PAH that are essential to perform the duties of a resident, contact email@example.com with your PAH ID badge # and a description of the area(s) that you require access.
Issues with VA Access:
If your VA ID is not permitting you OR access or access to areas at the VA that are essential to perform the duties of a resident, visit the security/ID office at the VA.
Issues with CHOP Access:
If your CHOP ID is not permitting you OR access or access to areas at CHOP that are essential to perform the duties of a resident, contact firstname.lastname@example.org with your CHOP ID badge # and a description of the area(s) that you require access.
Issues with Stemmler Hall Access:
If your PennCard is not permitting you access to Stemmler Hall, contact Susan Dinella at email@example.com and provide her your PennCard ID number.
Human Tissue Lab (HTL) Access:
The department of orthopaedic surgery restricts access to the Human Tissue Lab. Questions or concerns regarding lab access, may be directed to Lori Kish at firstname.lastname@example.org.
Lab Coat Requests
Residents are provided 3 lab coats upon hire. Preferred name (first middle last, MD, or first middle initial last, MD, PhD) and coat size (28 – 52) are required to complete the order. Lab coats are unisex and regular size – they are not available in slim, long or short sizes. Due to reoccurring costs of lab coats, residents may only request new lab coats one time during their residency – during or after their PGY3 year or in the event of a sizing issue due to extreme weight gain or loss. It is the resident’s responsibility to keep track of their lab coat and to maintain a clean and neat appearance. Lab coats may be cleaned at no cost by dropping them in the bin located near the white coat rack at PMUC on the 6th floor. It takes approximately 1 month to order new lab coats or to have a white coat cleaned and available on the lab coat rack. If you require a new white coat or have additional questions regarding lab coats, contact your program coordinator.
Rotations where residents generally work 60 hours a week per month or more on average are eligible for meal money at $16.25/week. Fellows and research residents are not eligible for meal money. Once a resident has used their allotted meal monies, no additional monies will be issued for that period. Meal money allowances are determined by the hospital, GME and the program coordinator and distributed biannually or annually:
HUP meal money disbursements are issued bi-annually on your universal HUP ID by July 1 and January 1 by GME. If you have problems with meal money at HUP contact the GME Office at email@example.com.
PPMC meal money disbursements are issued annually on your universal HUP ID by July 1. If you have problems with meal money at PPMC stop by the cafeteria or contact Chris Andrade at Christopher.Andrade@uphs.upenn.edu / #215-600-9368 or Matt Skowronski at Matthew.Skowronski@uphs.upenn.edu / #215-268-2786.
PAH meal money disbursements are issued prior to your rotation on your PAH ID. If you have problems with meal money at PAH contact Marialaina Scafidi at firstname.lastname@example.org or 215-829-5933.
CHOP meal money is not UPHS-based. It is CHOP-issued and allotted depending on your call hours. If you have problems with meal money at CHOP contact Donna Dougherty at email@example.com.
PVAMC meal money is not provided.
Bayhealth meal money is outlined in the off-site rotation policy.
Office Supplies & Prescription Pads
If a call room or resident office/bunker requires supplies, such as printer toner or paper, please contact Frankie DiBlasi at firstname.lastname@example.org and include the hospital, floor, room number and printer model/toner number, as needed. It is recommended that you contact Frankie when toner ink is “low” instead of completely empty. Supplies may be available at PMUC, 6th floor, for immediate pick-up or have to be ordered, which can take up to a week to receive.
The dissemination of prescription pads is at the discretion of the orthopaedic surgery practice managers. If you require a prescription pad, please contact Amy Schwartz at email@example.com or Shawn Breisacher at firstname.lastname@example.org.
Orthobullets is an online study resource paid for and provided by the UPenn Department of Orthopaedic Surgery to improve residents orthopaedic knowledge. At a minimum, residents are required to complete a monthly 30-minute self-assessment milestone exam. Milestone exams are due on the last day of each month. Orthobullets completion reports will be reviewed at the department’s monthly GMEC meetings. Resident orthobullet performance will be reviewed bi-annually by the Clinical Competency Committee (CCC) and assessed in the residents formal ACGME milestone report finalized by the program director.
Having issues accessing Orthobullets, PASS, or the monthly self-assessment Milestone exams? Contact Orthobullets at email@example.com or customer support at 917-647-5276. If a problem persists or you may miss an exam deadline due to technical issues, notify your program coordinator.
Selecting Your Transportation Option – Parking or Septa?
As an orthopaedic resident at the University of Pennsylvania you will rotate at various locations. This may affect your decision to park or commute to work on a daily basis, therefore, please refer to the hospital sites below and the PGY rotations and sites listed to make the most informed decision possible.
|Presbyterian Hospital (PPMC/Presby)||39th & Market Streets|
|Penn Medicine University City (PMUC)||38th & Market Streets|
|The Hospital of the University of Pennsylvania (HUP)||34th & Spruce Streets|
|Children’s Hospital of Philadelphia (CHOP)||34th & Civic Center Blvd.|
|Philadelphia Veteran’s Affairs Medical Center (PVAMC)||39th & Woodland Ave.|
|Pennsylvania Hospital (PAH/Pennsy)||8th & Spruce Streets|
Rotation Sites by PGY Year
- PGY1 Orthopaedic Surgery (6 months) Training Sites: PPMC, PMUC & PAH
- PGY1 General Surgery (6 months) Training Sites: PPMC, PMUC & HUP
- PGY2 Training Sites: All Sites, excluding Bayhealth
- PGY3 Training Sites: PPMC, PMUC, PAH and clinics in Radnor & Valley Forge
- PGY4 Training Sites: PPMC, PMUC, HUP, CHOP and clinics in Radnor, Valley Forge & Cherry Hill
- PGY5 Training Sites: PPMC, PMUC, PAH, PVAMC, possibly Bayhealth and clinics in Radnor & Valley Forge
It takes approximately 10 minutes to walk from Presby and PMUC to HUP, CHOP or the VA. Pennsylvania Hospital/Pennsy (PAH) is approximately 20-25 minutes by bus or train; however, getting to Pennsy is very convenient and affordable via Septa.
Changing Your Transportation Option
The GME office allows you one primary transportation benefit per Academic Year. In the event you need to switch your election, you may do so one time during an academic year by contacting the GME Office at firstname.lastname@example.org.
Where to Park?
Orthopaedic resident parking is restricted to specific UPHS lots and garages.
- Parking at PPMC or PMUC?
Park in the Powelton Lot located at 51 N. 39th Street. Parking in the main Presbyterian Parking garage is not permitted during the hours of 6am – 2pm.
- Parking at HUP, CHOP or the VA?
Park in lot 51 located at 3700 Civic Center Boulevard.
- Parking at Pennsylvania Hospital?
Park at 8th & Delancey Streets. Parking cards and parking validation is provided by Marialaina Scafidi, GME Director at Pennsylvania Hospital. Marialaina is located in the Pine West building 2nd floor. Parking cards must be returned on the last day of your Pennsy rotation. Parking fee’s incurred are not department reimbursable.
Having Issues Parking?
- For parking issues at HUP, contact email@example.com
- For parking issues at Presby, contact firstname.lastname@example.org
- For parking issues at Pennsy, contact email@example.com
Room Reservation Requests
Need space? Remember, so do others! Please be courteous and make a room reservation when you are planning your conference, meeting, or event. Whether it’s 6:00am or 6:00pm, a “quick meeting” or study session, you must reserve the space!
PMUC Conference Rooms: West 3rd Fl., Lancaster 4th Fl., University City Board Room 6th Fl. , Woodland 8th Fl.
PMUC, 3737 Market Street, 6th floor
HUP, 2 Dulles
Room Reservation Requests must include the following information in your email:
- Meeting Name
- Date(s) Needed
- Meeting Start/End Time (if you need extra time to prep/setup for a meeting, if food is being delivered, cleanup; please add that to your time)
- Contact Person
Please try to reserve a conference room as far in advance as you can, as they book up quickly due to other departments in PMUC using them. To view the availability of the University City Board Room or other conference rooms at PMUC click here. To view the availability of Ralston Library, go to Outlook, click on Calendar, Home, Open Calendar and select “From Room List” and search for Ralston Library.
Thank you for your cooperation.
Residents are required to wear hospital-specific scrubs. New incoming residents will need to contact the individuals below with their hospital ID badge # and scrub size (S, M, L) to obtain scrubs. Established residents can obtain scrubs by visiting a scrub kiosk, where applicable, or by contacting the individuals below. Please note that only two pairs of scrubs are permitted per resident per location.
Vacation & Conference Leave Policies
Below you will find the specific policies for vacations, attending conferences, and off-site rotations:
- Vacation & leave policy for PGY 1 residents
- Vacation & leave policy for PGY 2-5 residents
- Conference Policy
- Off-Site Rotations
This form should only be used when a resident has an approved departmental reimbursement request. All reimbursements are reviewed and those which were not pre-approved by the Program Director and/or within the guidelines of the conference leave policy will be denied.
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