Collaboration Services
Microsoft Teams is a collaboration app that helps your team stay organized and have conversations—all in one place.
Used by/Available to
Microsoft Teams is available to anyone with an @PennMedicine email address
Capacity Assumptions/Restrictions
None
Continuity and Security
Restricted and Public data
Cost
None
Support
Users can submit at ticket to the CSG queue.
How to Access
Login to Microsoft Online or Login through Penn Medicine Email
Penn Medicine O365 is the cloud-based email and calendaring service deployed to every UPHS and PSOM faculty and staff member. The subscription-based service includes a number of additional benefits: the full suite of Office 365 ProPlus applications (Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access) as well as Microsoft Teams.
Used by/Available to
PSOM Faculty, Staff and Students
Capacity Assumptions/Restrictions
None
Continuity and Security
Restricted and Public data
Cost
None
Support
Users can submit at ticket to the CSG queue.
How to Access
Login to Microsoft Online or Login through Penn Medicine Email
PennO365 is the University’s cloud-based email and calendaring service available to every School and Center on an opt-in basis. The subscription-based service includes a number of additional benefits: the full suite of Office 365 ProPlus applications (Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access) that can be installed on up to five personal computers and devices, (as well as used online via web-based applications) and OneDrive for Business (Microsoft’s cloud data storage and collaboration solution that provides each participant with 1TB).
Used by/Available to
PSOM faculty, staff, students
Capacity Assumptions/Restrictions
Each subscriber receives 50 GB of storage in the primary mailbox, plus unlimited storage in the archive mailbox
Up to 1 TB of file storage on OneDrive for Business
Up to five free copies of MS Office suite for personal use
Continuity and Security
Cloud based backup
Cost
Free
Support
CSG will escalate to ISC on end users behalf.
How to Access
Penn+Box is a cloud-based collaboration service for securely managing and sharing files and folders within the Penn community and externally. Users can access, create, manage, and distribute content across various device types and operating systems. Penn+Box also ensures that University data and intellectual property are securely protected.
Used by/Available to
To provision a Penn+Box account, you must have a PennKey and at least one of the following affiliations in PennCommunity: Student (STU), Staff (STAF), Faculty (FAC), Temporary (TEMP), Contingent worker (CTWK), Emeritus Retired Faculty/Staff (ERF), Service Provider Active (SERV), Corporate on HUP Payroll (HCOR).
Capacity Assumptions/Restrictions
Unlimited storage currently
Drive Encryption is required for HIPAA and FERPA data
Continuity and Security
Cloud based backup
Cost
None
Support
CSG will escalate to ISC on end users behalf.
How to Access
Zoom is a video conferencing solution that is available to all PSOM faculty, staff and students. Zoom has the ability to conduct meetings up to 300 participants and to leverage features such as breakout rooms. Zoom is also integrated with Canvas and Panopto to support the education mission
Used by/Available to
PSOM faculty, staff and students.
Capacity Assumptions/Restrictions
Zoom can be used for administrative, education and research meetings. Zoom cannot be used for telehealth sessions. Zoom Cloud Recording cannot be used to record meetings where PHI will be discussed.
Continuity and Security
Can be used to host meetings where Sensitive, Restricted and Public data are discussed.
Cost
Free for a licensed user account. Add-on services are available through ISC.