Frequently Asked Questions
Opportunities to work with BUP
I am a Penn student. Where can I find out what opportunities are available to me in Botswana?
To find out what opportunities are available to you, click here.
I am a Penn Medicine or CHOP resident. Where can I find out what opportunities are available to me in Botswana?
To find out what opportunities are available to you, click here and read the Clinical Rotations in Botswana - For Penn Residents & Fellows drop down information.
I am a Penn student in another school at Penn. Are there any opportunities for me to work with BUP?
Yes, the Global Internship Program is available to Penn students outside of the School of Medicine. BUP with Penn Global offers internships ideal for Penn students studying computer science, health, social work, and/or communications who want to spend their summer making an impact in Botswana. For more information about this year's summer 2019 internship opportunities, go here.
I am a faculty/staff member at Penn or CHOP and I am planning a trip to Botswana for Penn-affiliated business, how do I access BUP's services?
If you are Penn or CHOP faculty or staff and are planning a trip to Botswana to conduct research, perform a scoping visit, facilitate a training, or do clinical work, please complete this NEW quick and easy questionnaire to access BUP services.
I am not employee of Penn or CHOP nor am I student at Penn, is there an opportunity for me to work with BUP?
At this time, we do not facilitate placements for non-Penn individuals in Botswana. However you are welcome to reach out to faculty in country who may be aware of opportunities to work or volunteer in Botswana. We do not provide funding, insurance, or liability coverage for non-Penn individuals. Please refer to this form to better understand what services are available to non-Penn individuals.
I am a Penn student, resident, faculty or staff member coming to Botswana to work or conduct research. What accommodations are available to me?
BUP offers accommodations at Pilane Court which is a three-unit residential complex leased by the University of Pennsylvania and is provided to support the mission of the BUP. Rooms and bathrooms are intended to be shared. Guests stay at Pilane Court at the discretion of the BUP. For more information about Pilane Court including nightly rates and how to make a reservation, click here and scroll down to the BUP Accommodation section.
If Pilane Court is fully booked or you would like to know about other accommodation options in Gaborone, see next FAQ.
Pilane Court is fully booked or I'd rather see what other housing options are available to me. Where can I find more information?
How early should I book a reservation in Pilane Court?
It is preferred that you make a reservation at least 30 days before you arrive. During busier months, April through September, we advise making a reservation as early as possible because Pilane Court can fill up.
Can I have a private room at Pilane Court?
Private rooms can be requested by faculty and staff. We do not offer private rooms to students or residents. Sharing rooms allows BUP to offer accommodations to more guests, thus flexibility is appreciated when making a reservation. If a you require a private room, BUP will charge the private room rate. During busier times at Pilane Court, private rooms may not be available. Click here for more information about Pilane Court, including our private room rates.
I am not an employee or student at Penn or CHOP. Can I stay at Pilane Court?
Maybe. If space is available and you are working on a BUP project or with a BUP partner (University of Botswana, Princess Marina Hospital, Ministry of Health and Wellness), you may be able to stay at Pilane Court. You would be considered an external visitor (an individual who is not directly employed by or formally affiliated with the University of Pennsylvania or BUP). To request a reservation, you must complete the External Visitor Protocol Form which details your responsibilities and the costs and services that BUP may provide, including Pilane Court. It needs to be completed at least one month prior to the your arrival. More details can be found here on the Botswana travel page.
Why do I need to pay to stay at Pilane Court?
Pilane Court is a three-unit residential complex leased by the University of Pennsylvania. Penn subsidizes 75% of the rent and cost to keep Pilane Court running. We must charge guests for their stay in order to maintain the staff, services, and condition of the property.
Do I have to share a room at Pilane Court?
Yes, for students and residents, you will have roommates. Pilane Court is similar to a hostel rather than a hotel. Bedrooms have up to four beds and each guest is assigned a bed. We typically organize the bedrooms by gender. All spaces at Pilane Court (bedrooms, bathrooms, kitchens, etc.) are shared. If you prefer to have more control over your accommodation space and/or if you prefer more private space, Pilane Court may not be for you so please consider other accommodations options in Gaborone provided in these FAQs.
When is the busiest time of year at Pilane Court?
The busiest months are during Penn's Summer Term (May through August). During these months, Pilane Court is likely to be at full capacity so we ask that guests are understanding and respectful about sharing the space. If you prefer more private space, please consider other accommodation options in Gaborone.
What services does BUP offer?
I am Penn or CHOP Primary Investigator working on a BUP grant or project. I purchased goods outside of Botswana for my grant or project and I need to ship them to Botswana. What do I do?
At least one month prior to the goods arrival in Botswana, you must contact BUP's Operations Assistant, Mr. Khunong (email@example.com) who will instruct you on next steps. In your initial email to him, state what items you are shipping and if the goods were purchased in the Southern African Customs Union (SACU) - this includes Lesotho, Namibia, South Africa and Swaziland - or in a non-SACU member country (ie in Europe, Asia, North/South America).
It is important to give Mr. Khunong as much notice as possible about goods arriving in Botswana. This will help to ensure a timely delivery through Botswana's customs and importation authorities.
I am going to Botswana for a clinical rotation or to work on a project and I would like to bring my spouse/partner/friend/parent/child with me. What support is available to them?
We do not provide support to family members of Penn or CHOP employees or Penn students or other individuals working with BUP. Global health experiences are rigorous and immersive and we expect all students and residents on funded programs to work full time during their rotation period, research opportunity, or internship. If you wish to explore the region with family or friends, it would be best to meet up with them either before or after your global health experience.
IF space is available at Pilane Court, adult family members of Penn or CHOP employees are permitted to stay ($45/night/guest). Children are not permitted to stay in our flats. Click here to see more information about Pilane Court.
I am not employee of Penn or CHOP nor am I student at Penn, but I am working on a BUP project. What services are available to me through BUP?
If you have been recruited to work on a BUP project by a BUP faculty or staff member, but are not formally affiliated with Penn or CHOP, please refer to the External Visitor Protocol Form. This form details the services the Penn/BUP can and cannot provide to external visitors who work on BUP projects in Botswana.
Does BUP offer airport pick up and drop off services?
BUP can provide airport pick up and drop off services to/from the Sir Seretse Khama International Airport in Gaborone. This service is reserved for BUP work-related travel to/from the airport (i.e. your initial arrival and final departure). It is not intended for any personal travel to/from the airport during your time in Botswana.
Please request your airport pick up and drop off reservation at the same time you request a reservation for Pilane Court. You should make this reservation at least 30 days in advance of your arrival and you must also submit your flight itinerary otherwise, your airport pickup and drop off is not confirmed. You must email Liza Rissik with this information to make a reservation. Please also refer to the BUP accommodation information here.
If you not formally affiliated with Penn or BUP, then please refer to this form if you would like an airport pick up or drop off.
Requirements for Travel to Botswana
Do I need a visa to enter Botswana?
Travelers with a US passport do not need a visa to enter Botswana. However, travelers with passports from certain countries are required to have a visa when entering Botswana. Click here for a complete list of who is required to have a visa to enter Botswana. If you determine that you do need a visa, click here and read the instructions in the Travel Requirements for non-Botswana Citizens section.
Why do I have to apply for a work permit if I'm only in the country less than 90 days?
This is a new requirement implemented by the Department of Immigration in Botswana. These requirements apply to most of Penn’s visitors (clinicians, faculty, students, staff) coming to Botswana through BUP. For more information, click here and read the Travel Requirements for non-Botswana Citizens section.
Should I get travel medical insurance while in Botswana?
Yes, you should get travel medical insurance for the duration of your time in Botswana. Penn provides this to Penn students, faculty and staff who are traveling on Penn business. Click here and read the ISOS section under General Travel Guidance.
External visitors working with BUP must provide proof of travel health insurance for the duration of the individual’s stay in Botswana as Penn's insurance does not coverage non-Penn individuals.
Requirments for Working Clincially in Botswana
I am a Penn or CHOP physician and will be practicing medicine while in Botswana. What is required of me in order to do that?
All physicians practicing medicine in Botswana must register with the Botswana Health Professional Council and register for a work permit. To determine how to do that, click here and read the Travel Requirements for non-Botswana Citizens section.
What do I need to bring with me for BHPC registration?
Refer to this BHPC Registration Guide.
Do I need to get my documents for the BHPC registration notarized?
Yes, some of the documents for the BHPC registration need to be notarized (also known as "certified"). Please refer to the BHPC Registration Guide for more information. Documents that require notarization should be notarized prior to arriving in Botswana. Do not wait to notarized your documents in Botswana.
Does Penn provide Medical Professional Liability Insurance?
Yes, but Penn medical professional liability insurance is limited to Penn employees, faculty, and students.
It is important that any external clinicians who work with BUP and practice medicine in Botswana are aware that they are not covered by Penn’s medical professional liability insurance and are at risk for any legal implications that may arise as a result of your clinical practice. In Botswana, it is not required by law to have medical professional liability insurance to practice medicine in the public sector. However, Penn/ BUP strongly recommends that you consult with your home institution or clinical practice regarding its coverage and/or advice for its clinicians practicing medicine in other countries. If your home institution or clinical practice provides medical professional liability insurance while you are practicing in Botswana, please submit proof to BUP.
Due to the increased risk of exposure to HIV and other infectious diseases while working clinically in Botswana, does BUP have guidance or a protocol for what to do if an exposure occurs?
Yes. Due to the risks of exposure to HIV and other infectious diseases in Botswana, BUP has developed a policy to ensure a timely and appropriate response, and appropriate treatment when an exposure occurs. You will be briefed about this policy during your welcome orientation when you arrive in country. This policy only pertains to BUP and Penn staff and faculty, Penn and CHOP post-graduate trainees (residents, fellows, etc.), Penn medical, graduate and undergraduate students who are participating in BUP’s clinical rotations and/or research projects and to non-Penn dermatology trainees participating in the American Academy of Dermatology’s Resident International Grant (AAD RIG) in Botswana.
BUP requires that all external visitors consult with a healthcare provider prior to arriving in Botswana to obtain and fill a PEP prescription and establish a plan for how to respond in the event of exposure.
Who are BUP's partners in the U.S?
Please also CGH's website for additional FAQs that may be helpful.