The major emphases of the Academic Clinician (AC) track are clinical care, quality and safety, and education, including leadership roles in these domains. Although research is not a required focus for this track, ACs may participate in, and in some circumstances lead, clinical trials.

Watch the Presentation: Dr Lisa Bellini, Vice Dean of Academic Affairs, "Promotion on the Academic Clinician Track" (19:53)

 

Strategies for Success on the Academic Clinician Track

  • Tuesday, 9/25, 3-4:30
  • Dr. Lisa Bellini, Vice Dean of Academic Affairs
  • Dr. Jim Callahan, Chair of the AC Advisory Committee

Promotion on the Academic Clinician Track

  • Wednesday, 1/16 3-4:30
  • Dr. Lisa Bellini, Vice Dean of Academic Affairs
  • Dr. Jim Callahan, Chair of the AC Advisory Committee

Promotion on the Academic Clinician Track

  • Wednesday, 5/8, 3-4:30
  • Dr. Lisa Bellini, Vice Dean of Academic Affairs
  • Dr. Jim Callahan, Chair of the AC Advisory Committee

Getting Started

Career Strategy

As a new faculty member, you will be quite busy, but stay focused and keep in mind that the reappointment process starts at appointment. Right away, you will want to make sure that you follow some key best practices.

  • Review your Academic Plan (sample blank form). Your Academic Plan is a job description that details expected effort distribution across teaching, clinical service, and administrative duties (if applicable). Your Academic Plan is used as a frame of reference at time of reappointment (and promotion, if applicable). Therefore, it should be reviewed yearly to ensure it accurately reflects department expectations and your clinical schedule.
  • Keep your CV and grant information updated in the Faculty Expertise Database (FEDs), accessed via My.Med (with your Pennkey). See the CV and Grants Page Check List here.
  • Track your teaching as you go using the Teaching Workbook. At reappointment, you will need to demonstrate you have met your required teaching effort effectively.
  • For teaching not formally evaluated by the Perelman School of Medicine, use the Blank Teaching Evaluation Form.
  • Cultivate multiple mentor relationships.

Key Takeaway: It is much easier to update FEDs using My.Med and your Teaching Workbook regularly. Waiting to update until the time of reappointment is extremely challenging, and you risk leaving out items. Update FEDS each time you present an abstract/poster, publish a paper, give a talk, join a committee, acquire a new role, or receive an award. Update your Teaching Workbook or other tracking document each time you give a talk or teach.

Onboarding for Teaching

Faculty at the Perelman School of Medicine are expected to excel in teaching. The Professional Development Teaching Requirement for Assistant Professors is designed to support new faculty and foster success in feedback, clinical teaching, small group facilitation, lecturing, and longitudinal mentoring. Department Committees on Reappointments and Promotions (D-COAP) will not review reappointment dossiers for candidates that have not completed this requirement. 

Ready to onboard for teaching? Start here

Resources: Sites Every Faculty Member Should Bookmark

CV and Grants Information A guide for how to prepare a properly formatted PSOM CV and Grants Page in the only accepted form at the PSOM.
Faculty Affairs Perelman School of Medicine main web site for policy and process.
Knowledge Link The university management system that tracks training enrollment and compliance. 
My.Med My.med is a PSOM portal to many important internal sites including HAMSTER, the Housestaff And Medical Student Teaching Evaluation Record, where you can access your teaching evaluations, and FEDS, the Faculty Expertise Database for CV maintenance. 
Perelman School of Medicine Campus Map  
Penn Online Directory  
Teaching Workbook Use this document to determine how teaching activities are credited and to track teaching. 
Workbook Guide A companion document for the Teaching Workbook.
U@Penn Portal U@Penn is a university portal that leads to important sites, such as those for your benefits. Keep your contact information updated in U@Penn/My Directory Information as this is the source data for Knowledge Link and the Penn Directory.

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Preparing for Reappointment

Academic Clinicians are reviewed for Reappointment at the rank of Assistant Professor every three years. You can continue to be reviewed at this rank ongoing. Reappointment at the Assistant Professor rank involves demonstration of ongoing teaching and clinical excellence, and a sustained record of professionalism. For ACs at the Associate or Full Professor rank, review for Reappointment is generally offered every five years. At Reappointment, the Department Committee on Appointments and Promotions (D-COAP) will likely

  • Review the faculty member's CV and teaching evaluations
  • Evaluate your Academic Plan to ensure your effort is consistent with the track and that goals are realistic and achievable

Key Questions to Prepare for Your Reappointment 

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Preparing for Promotion

 


AC Guidelines for Promotion


 

Academic Clinician faculty with outstanding teaching and clinical performance may be proposed by their department for promotion to the rank of Associate after two Reappointments. If you subsequently meet the criteria for promotion to full Professor (typically after five years at Associate level), your department may propose you again for promotion.

The major criteria for promotion on this track is excellence in clinical care, excellence in teaching, sustained professionalism, and excellence in your chosen Area of Concentration. Areas of Concentration can be clinical or non-clinical (such as education, quality and safety, community service, etc.). 

Your department Faculty Coordinator can assist you with the logistics of the promotion process: reach out to your department Faculty Coordinator!

Key Topics to Discuss With Your Mentor(s)

  • Areas of Concentration
  • Clinical evaluations
  • Criteria for Promotion to Associate / Full Professor in this track
  • Required reputation for this track

Promotion Process

ACs are reviewed in the following order: D-COAP, the AC Advisory Committee, the Perelman School of Medicine COAP, and finally the Provost Staff Conference Sub-Committee. Candidates must be approved by each successive committee.

Academic Clinician Reappointment and Promotion Process

 

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Resources

Education Officers

Along with your mentors, your Education Officer (EO) will play a critical role in supporting your career development and advancement. The Education Officer has basic knowledge of policies and procedures relating to faculty appointments and promotions and supports department faculty in terms of teaching activities. While your EO will review faculty and course specific data in the Housestaff and Medical Student Teaching Evaluation Record system (HAMSTER) to determine if there is a need for individual faculty development related to education, you should feel free to reach out to him or her if at any point you would like to find resources for improving clinical teaching, facilitating, or lecturing. 

Reach out to your Education Officer!

Reappointment and Promotions Preparation

Documents and Check Lists 

Promotion Process

Career Policies

Contacts

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