Forms for Download

Purchase Order Request Form - Please submit this form complete with requestor, vendor, item information, and an appropriate approval signature for all requisitions and shopping carts entered in the BEN Financials system. This form, along with all relevant quotes, invoices, and/or correspondence, must be submitted to the Neuroscience Business Office listserv: NSCI-BUSINESS@LISTS.UPENN.EDU

Purchasing Card Form [for those without a lab card] - Please verify the Supplier is not listed as a PO Vendor in the BEN Financial system first. If not, you may submit this form complete with requestor, vendor, item information, and an appropriate approval signature for all orders to be placed by a central office credit card. This form, along with all relevant quotes, invoices, and/or correspondence, must be submitted to the Neuroscience Business Office listserv: NSCI-BUSINESS@LISTS.UPENN.EDU

• [For those with their own lab card] – please send this form, as well as all confirmations and correspondence, to the appropriate Grant Coordinator]

Concur Reimbursement Justification and Authorization - This form is required to be included with the receipts for all Concur reports where the individual to be reimbursed is not the account owner/PI. 

Proposal Preparation Form - Please complete and email this form to your Grant Manager at least 6 weeks prior to deadline for any research proposal that requires Penn submission or an authorized signature. We will accept “Temp Title” if the final title has not yet been determined.

Delegation of Authority (right click to save) - To be completed by the PI and lab staff to provide delegation approval for spending. Wet or digital signatures are required and this form must be submitted to the Senior BA for approval.

Guest Travel Reimbursement - In order to reimburse anyone not receiving a regular weekly or monthly paycheck from UPenn (and non-Penn students), please confirm they are in the BEN Supplier list and have them complete the Guest Travel form and provide all receipts (unless mileage or food per diems). If they are not yet in the BEN Vendor list, please provide their legal name, address, email, and phone number to the business office so they may be added.

A copy of the Lab Admin Forum presentation that was shown in July 2023 for general information, tips, and useful information.

Appropriate Approval Contacts