Process
- A vote by the Department and PSOM COAPs is not required. Provost Staff Conference review and approval is not required.
- This process is facilitated by the secondary department FC, who will need to coordinate with the primary department FC. Use the list of Department Faculty Affairs Representatives to find the contact information for the primary department FC for secondaries within PSOM.
- For secondary appointments involving other Schools in the University, the process is still facilitated by the secondary department. It is the responsibility of the PSOM department FC to let OAA know about the new secondary appointment.
- The secondary department chair requests approval from primary department chair via a signed letter/request (make sure that both FCs are facilitating these requests to remain in the know). The primary department chair will indicate approval by cosigning the request, which is then submitted to OAA.
- Secondary appointments without voting rights are not submitted in WorkDay.
Appointment and Reappointments
A signed letter from the chair of the secondary department requesting a 1) secondary appointment or 2) continuation of a secondary appointment without voting rights should be sent to the chair of the primary department for their signature and approval.
- The letter should include start date and period of appointment. The period of appointment for secondary appointments is typically 3 years for Assistant Professor rank and to 5 years for Associate/Full Professor rank. The Proposed End Date must align with the faculty member’s current term in their primary department (reach out to primary department FC to determine end date of current term).
- The secondary department will submit the signed letter to OAA.
New Secondary Appointment without Voting Rights Template
Secondary Reappointment without Voting Rights Template
Promotion
When a faculty member is promoted in their primary department, the secondary department must submit a letter noting the approval of the promotion for the secondary appointment.
- To determine if a faculty member has been promoted in their primary department, the secondary department can run the Internal Secondary Appointment report in FADS and compare the ranks in primary and secondary titles.
- Promotion in the secondary appointment typically coincides with the effective date of the promotion in the primary appointment. The secondary department will need to reach out to the primary department to determine the promotion date.
- The period of the promotion in the secondary appointment should be for 5 years from the effective date, with reappointments necessary if secondary is continuing beyond that date.
- The secondary department will submit the signed letter to OAA.