FAPD Documents A to Z

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z


A

AAMC Pool Data for PSOM Faculty Searches (Excel File)
More Info

AC Reduced Effort Template
More Info

AC Track Search Requirements
Instructions for Academic Clinician search requirements.
More Info

Academic Clinician - Part-time Description
Description of the Academic Clinician - Part-time track
More Info

Academic Clinician Advisory Committee
List of the Perelman School of Medicine AC Advisory Committee members
More Info

Academic Clinician Appointment, Reappointment and Promotion Criteria
Explanation of expectations and possible metrics for evaluation of AC track candidates.
More Info

Academic Clinician Part-Time Track Guidelines
Guidelines for appointments, reappointments and promotions on the Academic Clinician Part-Time track
More Info

Academic Clinician Reduced Effort Policy - 2018
More Info

Academic Plan - AC Track
Template describing the responsibilities for the Academic Clinician Track
More Info

Academic Plan Memo
Memo from COAP Chair on 7/10/2000 concerning requirement for an academic plan at appointment, reappointment and promotion including identification of mentor
More Info

Academic Plan Template
Template describing the responsibilities (research, teaching, clinical, administration) for Tenure, C-E, and Research track appointment, reappointment and promotion and identifying the mentor.
More Info

Academic Review Schedule for AC track
Sample templated timelines to customize for new assistant rank faculty.
More Info

Academic Review Schedule for Tenure Track - Basic Scientist (7 year probationary period)
Sample templated timelines to customize for new assistant rank faculty.
More Info

Academic Review Schedule for Tenure Track – Clinician Scientist, CE Track and Research Track (10 year probationary period)
Sample templated timelines to customize for new assistant rank faculty.
More Info

Academic Support Staff Appointments - Faculty Handbook Policy II.B.4.
Link to the Provost's website - Faculty Handbook Policy II.B.4. - Policy defining Academic Support Staff Positions (Clinical Associate, Research Associate, Lecturer, Instructor)
More Info

Academic Unit Data Entry Requirements - Appointment
More Info

Academic Unit Data Entry Requirements - Promotion
More Info

Academic Unit Data Entry Requirements - Reappointment
More Info

Accessing Applicant Materials
More Info

Ad Generator and Interfolio Users Guide_v1
More Info

Ad Generator and Interfolio Users Guide_v2_7-10-19
More Info

Ad Generator and Interfolio Users Guide_v3_7-24-19
More Info

Ad Generator and Interfolio – Creating a New Position
More Info

Ad Hoc Tenure Committee Memo
Memo from COAP Chair to Provost and Dean on 10/25/1993 proposing changes to the ad hoc committee membership for tenure review for the Perelman School of Medicine COAP
More Info

Adding New Appointments in Workday
Guidance on the processes required after Provost approval of a new faculty appointment.
More Info

Additional Information and Documentation for offer letters
Additional Information and Documentation for offer letters containing employment verification and payroll information
More Info

Affirmative Action (AA) Guidelines for Faculty Appointments, Promotions and Terminations
Link to affirmative action policy, procedures on the University of Pennsylvania Office of the Provost website
More Info

Annual COAP Update
More Info

Annual Cycle
A month by month general overview of targets for the oversight of faculty affairs actions.
More Info

Applicant Materials Download
More Info

Appointment Process Checklist
Template departments can customize to facilitate the oversight of complete Appointment process.
More Info

Appointment to More Than One Department - Faculty Handbook Policy II.D.3
Link to the Provost's website - Faculty Handbook Policy II.D.3. - Policy regarding secondary appointments
More Info

Assign or Change an Application Status
More Info

Assigning Disposition Codes
More Info

Assigning Tags to Applicants
More Info

Associated Faculty Appointments - Faculty Handbook Policy II.B.3.
Link to the Provost's website - Faculty Handbook Policy II.B.3. - Policy regarding faculty in the Research, Academic Clinician, Adjunct, Clinical, Visiting, and Wistar Tracks
More Info

Association of Senior and Emeritus Faculty
Link to the webpage of the Perelman School of Medicine's Association of Senior and Emeritus Faculty (ASEF)
More Info


B

Bibliography Information for the PSOM CV
Explanations for the bibliography section of the Perelman School of Medicine required CV format
More Info

Business Administrators
Contact List for Senior Business Administrators
More Info


C

Career Development Plan for Faculty - With Clinical Responsiblities
Template that may be used by full-time faculty with clinical responsibilities for the annual career development discussion
More Info

Career Development Plan for Faculty - Without Clinical Responsibilities
Template that may be used for full-time faculty without clinical responsibilities for the annual career development discussion.
More Info

Case Summary Form Guidance
for Appointment and Promotion to Associate or full Professor on the Tenure, CE, and Research Tracks
More Info

Chair's Recommendation Letter Template - AC Track - Appointment - Associate and Full Professor
Template for Chair's Recommendation Letter for Faculty Appointments, Associate and Full Professor on the AC Track.
More Info

Chair's Recommendation Letter Template - AC Track - Assistant Professor Appointment
Template for Chair's Recommendation Letter for Faculty Appointments on the AC Track at the Assistant Rank. .
More Info

Chair's Recommendation Letter Template - AC Track - Promotion
Template for Chair's Recommendation Letter for faculty promotions on the AC Track.
More Info

Chair's Recommendation Letter Template - Request for Approval Part II
Template for Chair's Recommendation Letter for faculty appointments.
More Info

Chair's Recommendation Letter Template - Request for Approval Part II - Promotions
Template for Chair's Recommendation Letter for faculty promotions.
More Info

Chair's Recommendation Letter Template - Request for Approval Part II - Reappointments
Template for Chair's Recommendation Letter for faculty reappointments.
More Info

Chair's Summary Report
Use for all AC reappointments except 1st reappointment at the Assistant Rank
More Info

Chair's Summary Report - 1st Reappointment
Use for 1st reappointment at the Assistant Rank
More Info

Changes in the Faculty Appointment Process Memo
Memo from the Dean on April 13, 2000 mandating that any individual recommended for a faculty
appointment may not be placed on the University's personnel/payroll system until the faculty appointment has been approved and minuted by the Provost's Staff Conference
More Info

Checklist for CV and Grant Pages
Checklist for Perelman School of Medicine required format for CV and Grant Pages
More Info

Checklist for Dean's Review and Approval of Offer Letters
Checklist of documents required for submission to the Dean's office for candidate and offer letter approval
More Info

Checklist for Dossier - AC Associate & Full Professor - Appointment (External Candidate)
Dossier Checklist for faculty appointment to AC Associate & Full Professor (external)
More Info

Checklist for Dossier - AC Assistant Professor - Appointment (External Candidate)
Dossier Checklist for faculty appointment to AC Assistant Professor (external)
More Info

Checklist for Dossier - AC Assistant Professor - Appointment (Internal Candidate)
Dossier Checklist for faculty appointment to AC Assistant Professor (internal)
More Info

Checklist for Dossier - AC Associate & Full Professor – Promotion (Full and Part-Time tracks)
Dossier Checklist for faculty promotion to AC Associate & Full Professor (Full and Part-Time tracks)
More Info

Checklist for Dossier - AC Part-Time - Promotion
Dossier checklist for Academic Clinician Part-Time promotion to associate and full professor
More Info

Checklist for Dossier - AC Part-Time Assistant Professor - Appointment
Dossier checklist for faculty appointment as AC Part-time Assistant Professor
More Info

Checklist for Dossier - AC Part-Time Assistant Professor - Reappointment
Dossier checklist for Academic Clinician Part-Time reappointment as Assistant Professor
More Info

Checklist for Dossier - AC Part-Time Associate Professor - Appointment
Dossier checklist for Academic Clinician Part-Time appointment to Associate Professor
More Info

Checklist for Dossier - AC Part-Time Associate Professor - Appointment (If proposed rank is higher than current rank)
Dossier checklist for Academic Clinician Part-Time track appointment to Associate Professor if the proposed rank is higher than current rank.
More Info

Checklist for Dossier - AC Part-Time Associate Professor - Reappointment
Dossier checklist for Academic Clinician Part-Time reappointment as Associate Professor
More Info

Checklist for Dossier - AC Part-Time Professor - Appointment
Dossier checklist for faculty appointment as AC Part-Time full professor
More Info

Checklist for Dossier - AC Part-Time Professor - Appointment (Proposed rank is higher than current rank)
Dossier checklist for faculty pointment as AC Part-Time full professor if the proposed rank is higher than the current rank
More Info

Checklist for Dossier - AC Part-Time Professor - Reappointment
Dossier checklist for Academic Clinician Part-Time reappointment as full professor
More Info

Checklist for Dossier - AC Track - Reappointment (Full and Part-Time tracks)
More Info

Checklist for Dossier - Adjunct Associate Professor - Appointment
Dossier Checklist for faculty appointment to Adjunct Associate Professor
More Info

Checklist for Dossier - Adjunct Professor - Appointment
Dossier Checklist for faculty appointment to Adjunct Professor
More Info

Checklist for Dossier - Adjunct Professor - Promotion
Dossier Checklist for faculty promotion to Adjunct Professor
More Info

Checklist for Dossier - Adjunct & Wistar - Promotion (All Ranks)
Dossier Checklist for faculty promotion to Associate and Full Professor (Adjunct & Wistar)
More Info

Checklist for Dossier - Adjunct Associate Professor - Reappointment
Dossier Checklist for faculty reappointment to Adjunct Associate Professor
More Info

Checklist for Dossier - Adjunct Professor - Reappointment
Dossier Checklist for faculty reappointment to Adjunct Professor
More Info

Checklist for Dossier - Adjunct, Visiting & Wistar - Appointment (All Ranks)
Dossier Checklist for faculty appointment to Adjunct, Visiting & Wistar (All Ranks)
More Info

Checklist for Dossier - Adjunct, Visiting and Wistar - Reappointment
Dossier Checklist for faculty reappointment to Adjunct, Visiting and Wistar Assistant, Associate and Professor
More Info

Checklist for Dossier - Clinical Assistant Professor - Appointment
Dossier Checklist for faculty appointment to Clinical Assistant Professor
More Info

Checklist for Dossier - Clinical Assistant Professor - Reappointment
Dossier Checklist for faculty reappointment to Clinical Assistant Professor
More Info

Checklist for Dossier - Clinical Associate & Full Professor - Appointment
Dossier Checklist for faculty appointment to Clinical Associate & Full Professor
More Info

Checklist for Dossier - Clinical Associate & Full Professor - Promotion
Dossier Checklist for faculty promotion to Clinical Associate & Full Professor
More Info

Checklist for Dossier - Clinical Associate Professor - Promotion
Dossier Checklist for faculty promotion to Clinical Associate Professor
More Info

Checklist for Dossier - Clinical Professor - Appointment
Dossier Checklist for faculty appointment to Clinical Professor
More Info

Checklist for Dossier - Clinical Professor - Reappointment
Dossier Checklist for faculty reappoinment to Clinical Professor
More Info

Checklist for Dossier - Clinical Track - Reappointment
Dossier Checklist for faculty reappointment to Clinical Assistant, Associate and Professor
More Info

Checklist for Dossier - Research Assistant Professor - Appointment
Dossier Checklist for Appointment to Research Assistant Professor
More Info

Checklist for Dossier - Research Associate & Full Professor - Appointment & Promotion
Dossier Checklist for Appointment and Promotion for Research Associate and Full Professor
More Info

Checklist for Dossier - Research Track All Ranks - Reappointment
Dossier Checklist for Reappointment at all ranks on the Research Track.
More Info

Checklist for Dossier - Tenure (with Tenure) and Clinician Educator - Associate & Full Professor - Appointment
More Info

Checklist for Dossier - Visiting Assistant Professor - Reappointment
Dossier Checklist for Reappointment to Visiting Assistant Professor
More Info

Checklist for Dossier - Visiting Associate Professor - Appointment
Dossier Checklist for Appointment to Visiting Associate Professor
More Info

Checklist for Dossier - Visiting Associate Professor - Reappointment
Dossier Checklist for Reappointment to Visiting Associate Professor
More Info

Checklist for Dossier - Visiting Professor - Appointment
Dossier Checklist for Appointment to Visiting Professor
More Info

Checklist for Dossier - Visiting Professor - Reappointment
Dossier Checklist for Reappointment to Visiting Professor
More Info

Checklist for Dossier - Wistar Institute Assistant Professor - Appointment
Dossier Checklist for Appointment to Wistar Institute Assistant Professor
More Info

Checklist for Dossier - Wistar Institute Assistant Professor - Reappointment
Dossier Checklist for Reappointment to Wistar Institute Assistant Professor
More Info

Checklist for Dossier - Wistar Institute Associate Professor - Promotion
Dossier Checklist for Promotion to Wistar Institute Associate Professor
More Info

Checklist for Dossier - Wistar Institute Associate Professor - Appointment
Dossier Checklist for Appointment to Wistar Institute Associate Professor
More Info

Checklist for Dossier - Wistar Institute Associate Professor - Reappointment
Dossier Checklist for Reappointment to Wistar Institute Associate Professor
More Info

Checklist for Dossier - Wistar Institute Professor - Appointment
Dossier Checklist for Appointment to Wistar Institute Professor
More Info

Checklist for Dossier - Wistar Institute Professor - Promotion
Dossier Checklist for Promotion to Wistar Institute Professor
More Info

Checklist for Dossier - Wistar Institute Professor - Reappointment
Dossier Checklist for Reappointment to Wistar Institute Professor
More Info

Checklist for Dossier -Tenure and Clinician Educator Assistant Professor - Appointment
More Info

Checklist for Dossier -Tenure and Clinician Educator Associate and Full Professor - Promotion
More Info

Checklist for Dossier -Tenure and Clinician Educator – Reappointment
More Info

Checklist for Dossier AC Associate & Full Professor - Appointment (Internal Candidate)
Dossier Checklist for faculty appointment to AC Associate & Full Professor (internal)
More Info

Checklist for Dossier – Tenure Associate Professor – Appointment without Tenure
More Info

Checklist for Reappointment of Secondary Appointment with Voting Rights - Primary Outside of PSOM
Checklist for Reappointment of Secondary Appointment with Voting Rights - Primary Outside of the Perelman School of Medicine
More Info

Checklist for Secondary Appointment and Promotion with Voting Rights - Primary Outside of PSOM
Checklist for secondary appointment and promotion with voting rights and primary appointment outside of the Perelman School of Medicine.
More Info

Checklist for Secondary Appointment with Voting Rights
Checklist for secondary appointment with voting rights
More Info

Chief Scientific Officer Approval [Formerly Recruitment Advisory Committee (RAC)]
Link to information and instructions for review of perspective candidates by the Recruitment Advisory Committee
More Info

CHOP Request to Recruit
Children's Hospital of Philadelphia Request to Recruit form. This form will be attached to the online Request to Recruit system once completed.
More Info

CHOPPA Request to Recruit Guidelines
More Info

Clarification of the Clinician Educator Track in the University Faculty Handbook
Announcement from Drs. Jameson and Bellini RE: Clarification of the Clinician Educator Track in the University Faculty Handbook, sent 8/14/2014
More Info

Clinical Evaluation Form
SAMPLE questionnaire only; NOT for USE. Online application should be used to solicit responses.
More Info

Clinical Evaluation Instructions
Administrative Instructions to complete the process.
More Info

Clinical Evaluation Process for Academic Clinicians
Description of the process used to assess excellence in clinical care for AC track.
More Info

Clinical Evaluations REDCap User Guide
More Info

Clinical Faculty – Professional References Associate Professor Appointments and Promotions
Information regarding the selection and submission of contact information for letters of reference for Clinical Associate Professor
More Info

Clinical Faculty – Professional References Full Professor Appointments and Promotions
Information regarding the selection and submission of contact information for letters of reference for Clinical Professor
More Info

Clinical Track Chair’s Summary Report
More Info

Clinical Track Education Offer Report
More Info

Clinician-Educator (CE) Track Principles
Information about the CE Track Principles effective for appointments 7/1/2014.
More Info

COAP Annual Report
Report showing statistics on the activity of the Perelman School of Medicine COAP which includes the number of faculty candidates reviewed, faculty candidate publications, and faculty candidates' years at previous rank
More Info

COAP Information - Perelman School of Medicine
Link to collection of information concerning the Perelman School of Medicine Committee on Appointments and Promotions (COAP)
More Info

COAP Letter to Extramural Consultants - CE Track Candidates
Letter to Extramural Consultants sent by PSOM COAP soliciting evaluations for Appointment or Promotion at the associate or full professor rank in the Clinician-Educator Track
More Info

COAP Letter to Extramural Consultants - Research Track Candidates
Letter to Extramural Consultants sent by PSOM COAP soliciting evaluations for Appointment or Promotion at the associate or full professor rank in the Research Track
More Info

COAP Letter to Extramural Consultants - Tenure Track Candidates
Letter to Extramural Consultants sent by PSOM COAP soliciting evaluations for Appointment or Promotion at the associate or full professor rank in the Teunre Track
More Info

COAP Member List
List of the Perelman School of Medicine COAP Members (Committee on Appointments and Promotions)
More Info

Committee Member's Guide to Reviewing Cases in Interfolio
More Info

Compensation Statement - Academic Clinician
Template for compensation statement included with the offer letter for Academic Clinician track faculty
More Info

Compensation Statement - Academic Clinician at the VA
Template for compensation statement included with the offer letter for Academic Clinician track faculty at the VA
More Info

Compensation Statement - Academic Clinician Part-time
Template for compensation statement included with the offer letter for Academic Clinician Part-time track faculty
More Info

Compensation Statement - Academic Clinician Part-time at the VA
Template for compensation statement included with the offer letter for Academic Clinician Part-time track faculty at the VA
More Info

Compensation Statement - Penn Medicine Clinician
Template for the compensation statement included in the offer letter for Penn Medicine Clinicians
More Info

Compensation Statement - Penn Medicine Clinician at the VA
Template for the compensation statement included in the offer letter for Penn Medicine Clinicians at the VA
More Info

Compensation Statement - Tenure Basic Scientist
Template for the compensation statement included with the offer letter for Tenure Track Basic Scientist
More Info

Compensation Statement - Tenure Physician Scientist and Clinician Educator
Template for the compensation statement included with the offer letter for Tenure Physician Scientist and Clinician-Educator (CE)
More Info

Compensation Statement - Tenure Physician Scientist and Clinician Educator at the VA
Template for the compensation statement included with the offer letter for Tenure Physician Scientist and Clinician-Educator (CE) at the VA
More Info

Compressed Scholarly Leave Resolution
Resolution approved for the option of Compressed Scholarly Leave for CPUP members of the standing faculty
More Info

Confidentiality of External Evaluations Memo
Memo from the Office of the Provost (September 1994) reiterating a previous memo from December 1993 regarding the confidentiality of faculty personnel files, procedures for faculty to access their files, and communication of the confidentiality of external evaluations to external reviewers
More Info

Conflict of Interest Guidance: Investments in Penn Technology and Fiduciary Obligations
Link to the University's articulation of policy principles and rules that are applicable to Trustees, Overseers, Faculty, and Staff involved in research and the commercialization of Penn technology.
More Info

Conflict of Interest Policy for Faculty Members - Faculty Handbook Policy II.E.10.
Link to the Provost's website - Faculty Handbook Policy II.E.10. - Policy on Conflict of Interest including employment of more than members of the same family
More Info

Continuing Medical Education (CME)
Link to the University of Pennsylvania Perelmna School of Medicine Continuing Medical Education website
More Info

COVID-19-related Extension of Probationary Period: Tenure, CE, Research Tracks
More Info

CPUP Faculty Time Off and Leave
CPUP Faculty Time Off and Leave, effective 3/1/2019
More Info

CPUP Member Agreement - CPUP Member Agreement Non-Hospital Based Start-up
Agreement that must be signed prior to appointment (for a non-hospital based physician in a start up practice) and included with the Offer Letter for faculty and academic support staff with clinical responsibilities
More Info

CPUP Member Agreement - Hospital Based (Anesthesiology and Critical Care, Emergency Medicine, Radiology, Hospitalist in Internal Medicine, Pathology)
Agreement that must be signed prior to appointment (for a hospital based physician) and included with the Offer Letter for faculty and academic support staff with clinical responsibilities
More Info

CPUP Member Agreement - Non-Hospital Based Existing Practice
Agreement that must be signed prior to appointment (for a non-hospital based physician in an exisitng practice) and included with the Offer Letter for faculty and academic support staff with clinical responsibilities
More Info

CPUP Service Area Table
Table showing the mileage radius for service area for CPUP Member Practice Agreement
More Info

Creating an Affiliate Record
For New, Part-time, Unsalaried faculty appointments (Clinical, Adjunct, Wistar, Visiting Tracks) who do not have a record in the Supervisory Org of Workday.
More Info

CSO Terms of Recruitment Request Form
Form required for the review of tenure track faculty recruitment by the Office of the EVD/CSO (formerly RAC)
More Info

CV and Grant Support Sample (Faculty Expertise Database (FEDS) www.med.upenn.edu/apps/my)
Link to a sample Perelman School of Medicine required John Doe format for CV and Grant Support Forms for all faculty appointments, reappointments, promotions and terminations
More Info


D

Deadline for Promotion to Professor Memo from Provost
Memo from Provost on 5/18/1999 regarding the timeframe for review of promotion dossiers to full professor by the Provost Staff Conference
More Info

Decreases in Salary - Faculty Handbook Policy II.E.11.
Link to the Provost's website - Faculty Handbook Policy II.E.11. - Policy on salary decreases
More Info

Definitions of Categories of Compensation
Link to the document describing the definitions of categories of compensation in the Perelman School of Medicine
More Info

Demystifying the Clinician-Educator (CE) Track
Link to Dr. Bellini's presentation regarding revisions to the CE track.
More Info

Department Chairs
Contact information for Department Chairs in the Perelman School of Medicine
More Info

Department Contact List Template
Template to be completed of department contacts and provided to new faculty at the welcome meeting
More Info

Department Representatives for Faculty Affairs and Development
More Info

Department Request Form Tip Sheet
More Info

Departmental COAP (Perelman School of Medicine) Guidelines
Guidelines for the Perelman School of Medicine Departmental Committees on Appointments and Promotions
More Info

Departmental COAP Candidate Review Guidelines
Guidelines containing a series of questions that may be used as a resource for Departmental COAPs for evaluating a candidate for promotion and reappointment
More Info

Departmental COAP Chairs
Contact list for Departmental COAP Chairs in the Perelman School of Medicine
More Info

Diverse Advertising Resources
Memo from the Provost's Office describing diverse advertising resources for faculty recruitment and outreach, with contacts listed. The Provost's Office pays for postings on the sites listed.
More Info

Diversity Search Advisor (DSA) - Best Practices
Best Practices to assist the diversity search advisors in consulting on the faculty search process.
More Info

Diversity Search Advisor Role and Responsibilities (Lead DSA)
Description of the role and responsibilities of the lead diversity search advisor.
More Info

Diversity Search Advisor Role with Checklist & Outreach Strategies
Description of the role and responsibilities of the department diversity search advisor and checklist to support the faculty search process and working with search committees.
More Info

Diversity Search Advisors (DSA) PSOM
List of the Perelman School of Medicine Diversity Search Advisors (DSA) (Lead DSAs and Department DSAs).
More Info

Document Outreach
More Info

Documentation Required for Ending Faculty Appointments
Documentation required for submission of faculty terminations and retirements
More Info

Dossier Checklist – Appointment to Tenure Associate Professor without tenure
More Info

Dossier Checklist – Promotion to Tenure Associate Professor without tenure
More Info

Dossier Checklist – Promotion to Tenure Associate Professor without tenure
More Info

Due Dates for Dossier
Listing of due dates for submission of dossiers for full-time faculty to the FAPD office for mandatory reviews, promotions and reappointments
More Info


E

EDB Guidelines
Listing and description of the sections of the EDB
More Info

EDB Preparation Instructions
Instructions and due dates for preparing and submitting the Educational Database
More Info

EDB Section 2 - Personal Statement - Tenure and Clinician Educator
Section for inserting a personal statement that includes teaching focus, strengths, philosophy and accomplishments (The personal statement will also be included in the dossier.)
More Info

EDB Section 3 — Teaching Activities Workbook
Workbook template for tracking teaching activities - may be used after July 1, 2017.
More Info

EDB Section 5a Template- Education Officer Report
Template report submitted by the department Education Officer evaluating teaching efforts
More Info

Education Officer Summary Report
Use for all AC reappointments except 1st reappointment at the Assistant Rank
More Info

Education Officer Summary Report - 1st Reappointment
Use for 1st Reappointment at the Assistant Rank.
More Info

Education Officers
Contact information for Education Officers in the Perelman School of Medicine
More Info

Educational Database / EDB
Link to the listing of resources pertaining to the Educational Database (teaching portfolio) including templates required, helpful hints and preparation instructions
More Info

Email - Emeritus Faculty Requiring Updates
More Info

Email - How to Manage a Case
More Info

Email - Important Workday Academic Partner Information - May 31, 2019
More Info

Email - Last Day to Submit Paper Dossiers is June 7
More Info

Email -FC Role in Workday - Feb 15, 2019
More Info

Emeritus Faculty Policy - Faculty Handbook Policy II.B.7.
Link to the Provost's website - Faculty Handbook Policy II.B.7. - Policy on the conferral of Emeritus faculty status
More Info

EPIC List Instructions
Instructions for using the EPIC generated list to identify Clinical Evaluators for non-CHOP faculty.
More Info

Extension of Probationary Periods for Faculty - Faculty Handbook Policy II.E.3.
Link to the Provost's website - Faculty Handbook Policy II.E.3. - Policy regarding the extension of probationary periods
More Info

Extension Request for Academic Support Staff Form
Form for requesting an extension to the appointment of Academic Support Staff (Instructors, Lecturers, Research Associates) who have exceeded the 3 year term limit
More Info

Extramural Consultants - Reminder Notice (Follow-Up to Pre-Contact Letter)
Template letter for use by a department chair reminding prospective consultants about addressing a faculty candidate's qualifications
More Info

Extramural Consultants - Request for Approval Form
Form for requesting approval of additional names for Extramural Consultants solicited to evaluate faculty candidates for appointment or promotion to associate or full professor rank in the Tenure, Clinician-Educator and Research Tracks
More Info

Extramural Consultants Selection Guidelines and Description of Process
Guidelines and description of the process for the selection of extramural consultants solicited to evaluate faculty candidates for appointment or promotion to associate or full professor rank in the Tenure, Clinician-Educator and Research Tracks
More Info


F

Faculty Ad Charts - Transition to Interfolio
More Info

Faculty Careers: Surveying the Road from Appointment to Promotion
Link to the on-line tutorial on the full-time tracks (Tenure, CE, Research, & AC) and the policies and processes for their appointment, reappointment, and promotion.
More Info

Faculty Compensated Outside Activities Disclosure
Link to search function for faculty compensated outside activities disclosure data.
More Info

Faculty Coordinator List
List of faculty coordinators by department in the Perelman School of Medicine.
More Info

Faculty Expertise Database (FEDS) Online Tutorial (28 minutes)
Link to the online instruction for using the FEDS application and the Perelman School of Medicine required format for CV and grants documentation.
**If the tutorial is not loading, please manually enable your flash. Instructions: https://www.umass.edu/it/support/support-center/howenableflashyourwebbrowser
More Info

Faculty Grievance Procedure - Faculty Handbook Policy II.E.12.
Link to the Provost's website - Faculty Handbook Policy II.E.12. - Policy regarding the faculty grievance procedure
More Info

Faculty Income Allowance Program (FIAP)
Link to the University of Pennsylvania Human Resources website containing information about FIAP (requires PennKey and passwoard)
More Info

Faculty Job Opportunities in the Perelman School of Medicine
Link to the University of Pennsylvania Perelman School of Medicine listing of available faculty positions
More Info

Faculty Leave Accommodation FAQ
More Info

Faculty Leaves of Absence - Faculty Handbook Policy II.E.2.
Link to the Provost's website - Faculty Handbook Policy II.E.2. - Policy regarding leaves of absence, sabbaticals, and reduction in duties
More Info

Faculty Opportunity Fund Memo
Memo from the Provost's Office describing funding for faculty recruitment, retention and enhancement of faculty diversity.
More Info

Faculty Opportunity Fund Request Form
Form for requesting funds for faculty recruitment, retention and enhancement of faculty diversity
More Info

Faculty Parental Policy (Teaching Duties) - Faculty Handbook Policy II.E.4.
Link to the Provost's website - Faculty Handbook Policy II.E.4. - Policy regarding faculty parental policy as it relates to teaching duties.
More Info

Faculty Pending Request Form
More Info

Faculty Recruitment and Retention Resources for Department Chairs
Description of Penn and National funding resources for faculty recruitment and retention.
More Info

Faculty Salary Policy and Memo
Perelman School of Medicine Policy establishing principles and guidelines for setting compensation.
More Info

Faculty Search Process & Diversity Search Advisor Program | Faculty Coordinators and Search Staff : Partnership with Diversity Search Advisors
Link to PPT presentation providing information for Faculty Coordinators, Search Staff & Diversity Search Advisors in conducting the faculty search process
More Info

Faculty Search Process| Faculty Coordinators and Search Staff
Link to PPT presentation providing information for Faculty Coordinators and Search Staff in conducting the faculty search process
More Info

Faculty Termination Form
Form for notifying the Provost's Office of Faculty Terminations (All Tracks)
More Info

Faculty Track Descriptions
Chart showing the clinical research and education responsibilities for the four full-time faculty tracks (Tenure, Clinician-Educator, Research and Academic Clinician).
More Info

FADS Queries for Potential Promotion Review
Departments can run these general queries to identify possible candidates for a DCOAP promotion review on the AC track as well as promotion to Full professor on any full-time track.
More Info

Family and Medical Leave Act (FMLA)
Link to the University of Pennsylvania Human Resources website for the policy regarding the Family Medical Leave Act (requires PennKey and Password)
More Info

FAQ - Extramural Activities/Conflict of Interest
Link to frequently asked questions about extramural activity process
More Info

FEDS (Faculty Expertise & CV's)
Link to the Perelman School of Medicine Faculty Expertise Database login screen for entering faculty CVs, grants and other information
More Info

FIAP (Faculty Income Allowance Plan): Workday Process
More Info

Floor Plans Website
Link to Penn Medicine floor plans on the UPHS intranet. Required for CPUP departments to include with RTR form.
More Info

FOCUS on Health & Leadership for Women
Link to the website for the FOCUS program at the University of Pennsylvania Perelman School of Medicine designed to improve the recruitment, retention, advancement and leadership of women faculty, and to promote women's health research
More Info

Four Year Mission-Based Financial Statement
Template including P&L projections required for CPUP departments to include with RTR form.
More Info

Full-Time Faculty Retirement Process
Department submission requirements and payroll entry instructions for faculty retiring on the Tenure, C-E, AC, and Research Tracks.
More Info


G

Grant Support Form Template for Faculty with No Grant Support
Template for Grant Support form for the John Doe C.V. for Faculty with no grant support
More Info

Guidelines for Interactions between Healthcare Professionals and Industry
Link to the HUP/CPUP Policy defining appropriate interactions with the pharmaceutical industry.
More Info

Guidelines for the Perelman School of Medicine Faculty Mentoring Program
Guidelines describing the mission, scope, and procedures for the Perelman School of Medicine Faculty Mentoring Program
More Info


H

Hamster
Link to the online report of teaching information that includes recorded teaching activities and evaluations of faculty by medical students, residents, fellows and masters students in the Perelman School of Medicine.
More Info

Health System Clinician (HSC) Position Description (1997 to 2015)
Position description for Health System Clinicians (1997 to 2015)
More Info

Hospital of the University of Pennsylvania (HUP)
Link to the Hospital of the University of Pennsylvania website
More Info

How to Add “Committee Manager” Role to Search Chairs
More Info

How to Complete the Interfolio Ad Creation Template w Templates
More Info

Human Resources (Penn)
Link to the University of Pennsylvania Human Resources website
More Info


I

Information Required for Adjunct, Wistar, and Visiting Faculty Appointments and Promotions
Guidelines for additional documentation specific to the Adjunct, Visiting, and Wistar Faculty Appointments and Promotions
More Info

Instructions for Add Hire Notes
More Info

Instructions for Changing a Faculty Profile
Link to instructions for updating a faculty profile on University websites which share data with FEDS
More Info

Instructions for Downloading PennERA Information into FEDS
Instructions for downloading grant information from PennERA into Faculty Expertise Database System(FEDS)
More Info

Instructions for Importing Publications from EndNote
Instructions for importing publications from EndNote into the publications section of the PSOM CV in the Faculty Expertise Database System (FEDS)
More Info

Instructions for Importing Publications from ISI
Instructions for importing publications from ISI into the publications section of the PSOM CV in the Faculty Expertise Database System (FEDS)
More Info

Instructions for Importing Publications from Medline
Instructions for importing publications from Medline into the publications section of the PSOM CV in the Faculty Expertise Database System (FEDS)
More Info

Instructions for Importing Publications from PubMed
Instructions for importing publications from PubMed into the publications section of the PSOM CV in the Faculty Expertise Database System (FEDS)
More Info

Instructions for Interfolio Faculty Search Documentation
More Info

Interfolio Faculty Search Instructions and Resources
Link to instructions and resources for Interfolio Faculty Search, in conjunction with FAPD Ad Generator 3.0.
More Info

Interfolio Position Approval Instructions for DSA
More Info

Interfolio Position Creation Template & Instructions
Template and instructions to assist faculty coordinators in preparing ad text for full-time faculty positions and the search committee to initiate the faculty search process. Template and instructions for creating ad text for academic support staff positions included.
More Info


L

Leave of Absence Application Form
Form for requesting a leave of absence
More Info

Letter from Drs. Rubenstein, Gaulton and Quinn about Public Disclosure of Faculty Compensated Extramural Activities
Letter to the faculty regarding public disclosure of faculty compensated extramural activities
More Info

Letter of Reference Exception - Clinician Educator & Tenure track to Academic Clinician Track
Letters of reference are not required for candidates transitioning from the Standing Faculty, Tenure and Clinician Educator tracks to an appointment within the Associated Faculty as an Assistant Professor in the Academic Clinician track. Submit this document with the dossier in lieu of letters.
More Info

Limited Search for Academic Clinician Faculty Appointments - Instructions
Instructions for conducting a limited search for faculty appointment candidates in the Academic Clinician and Academic Clinician - Part-time Tracks
More Info

Link to REDCap applications
Link to REDCap application for Peer References and Clinical Evaluations. From the REDCap Home page, click on “My Projects” to find link to specific applications (called “Projects”). Access to REDCap requires login with your PMACS account (Pennkey with PMACS credentials). If you need a new account created or your current account reset, please submit a KACE ticket to PSOM REDCap Support.
Link to PSOM REDCap Support: https://somapps.med.upenn.edu/forms/somis/view.php?id=15207
More Info


M

Managing and Developing a Case in RPT
More Info

Medical Faculty Senate Steering Committee (MFSSC) and Committee on Academic Freedom and Responsibility (CAFR)
More Info

Memo from Dr. Epstein Regarding RAC Review
Announcement from the office of the EVP/CSO regarding new guidelines for approval of tenure track faculty recruitment
More Info

Memorandum - OFCCP July 6, 2018
To: Deans, Vice Presidents, Senior Planning Group, Center Directors
From: Joann Mitchell
Subject: US Department of Labor, Office of Federal Contract Compliance Programs Conciliation Agreement for Technical Violations
More Info

Memorandum - OFCCP September 10, 2018
TO: Deans, Associate and Deputy Deans, Department Chairs, Center Directors
FROM: Wendell Pritchett, Provost and Anita Allen, Vice Provost for Faculty
SUBJECT: US Department of Labor, Office of Federal Contract Compliance Programs
Conciliation Agreement for Technical Violations
More Info

Memorandum from Dr. David Margolis, 5/28/2020
More Info

Minimum Faculty Salary Information for FY21
Information regarding minimum base salaries for the fiscal year
More Info


N

National Search for Tenure, Clinician Educator and Research Faculty Appointments - Instructions
Instructions for conducting a national search for faculty appointment candidates in the Tenure, Clinician-Educator and Research Tracks
More Info

Notice - AA Forms Must be Approved By Provost by May 1
More Info

Notification for Extension to the Probationary Period Form
Form letter template for notification for an extension to the probationary period for Tenure, Clinician Educator (CE) and Research track faculty. Updated to include COVID-19 policy.
More Info

Notification of Terminal Appointment Letter Template (Tenure, Clinician Educator, Research)
Template letter and instructions for the notification of (one year) terminal appointment for Tenure, Clinician-Educator, Research and Academic Clinician tracks after a decision not to reappoint
More Info

Notification of Terminal Reappointment Letter Template (Academic Support Staff)
Template letter for the notification of (one year) terminal reappointment for Instructors, Lecturers, and Research Associates
More Info


O

Offer Letter for Academic Support Staff
Template for the offer letter for Academic Support Staff (Instructor A and Research Associate)
More Info

Offer Letter for Academic Support Staff (CHOP)
Template of the offer letter for Academic Support Staff (Instructor A, Lecturer A, and Research Associates) at CHOP
More Info

Offer Letter for Assistant Professor (CHOP) - Academic Clinician Track
Template for the offer letter for an Assistant Professor at CHOP on the Academic Clinician Track
More Info

Offer Letter for Assistant Professor (CHOP) - Clinician Educator Track
Template for the offer letter for an Assistant Professor at CHOP on the Clinician Educator Track
More Info

Offer Letter for Assistant Professor (CHOP) - Research Track
Template for the offer letter for an Assistant Professor at CHOP on the Research Track
More Info

Offer Letter for Assistant Professor (CHOP) - Tenure Track (Basic Scientist)
Template for the offer letter for an Assistant Professor as a basic scientist on the Tenure Track
More Info

Offer Letter for Assistant Professor (CHOP) - Tenure Track (Physician Scientist)
Template for the offer letter for an Assistant Professor as a physician scientist at CHOP on the Tenure Track
More Info

Offer Letter for Assistant Professor - Academic Clinician Part-time Track
Template for the offer letter for an Assistant Professor on the Academic Clinician Part-time Track
More Info

Offer Letter for Assistant Professor - Academic Clinician Track
Template for the offer letter for an Assistant Professor on the Academic Clinician Track.
More Info

Offer Letter for Assistant Professor - Clinician Educator Track
Template for the offer letter for an Assistant Professor on the Clinician Educator Track
More Info

Offer Letter for Assistant Professor - Research Track
Template for the offer letter for an Assistant Professor on the Research Track
More Info

Offer Letter for Assistant Professor - Tenure Track (Basic Scientist)
Template for the offer letter for an assistant professor in the basic sciences on the Tenure Track
More Info

Offer Letter for Assistant Professor - Tenure Track (Physician Scientist)
Template for the offer letter for an Assistant Professor as a physician scientist on the Tenure Track
More Info

Offer Letter for Associate Professor (CHOP) - Academic Clinician Track
Template for the offer letter for an Associate Professor at CHOP on the Academic Clinician Track
More Info

Offer Letter for Associate Professor (CHOP) - Clinician Educator Track
Template for the offer letter for an Associate Professor at CHOP on the Clinician Educator Track
More Info

Offer Letter for Associate Professor (CHOP) - Research Track
Template for the offer letter for an Associate Professor at CHOP on the Research Track
More Info

Offer Letter for Associate Professor (CHOP) - Tenure Track (Basic Scientist)
Template for the offer letter for an Associate Professor as a basic scientist at CHOP in the Tenure Track
More Info

Offer Letter for Associate Professor (CHOP) - Tenure Track (Physician Scientist)
Template for the offer letter for an Associate Professor as a physician scientist at CHOP on the Tenure Track
More Info

Offer Letter for Associate Professor - Academic Clinician Part-timeTrack
Template for the offer letter for an Associate Professor on the Academic Clinician Part-time Track
More Info

Offer Letter for Associate Professor - Academic Clinician Track
Template for the offer letter for an Associate Professor on the Academic Clinician Track
More Info

Offer Letter for Associate Professor - Clinician Educator Track
Template for the offer letter for an Associate Professor in the Clinician Educator Track
More Info

Offer Letter for Associate Professor - Research Track
Template for the offer letter for an Associate Professor on the Research Track
More Info

Offer Letter for Associate Professor - Tenure Track (Basic Scientist)
Template for the offer letter for an Associate Professor as a basic scientist in the Tenure Track
More Info

Offer letter for Associate Professor - Tenure Track (Physician Scientist)
Template for the offer letter for an Associate Professor as a physician scientist on the Tenure Track
More Info

Offer Letter for Associate Professor without Tenure (CHOP) - Tenure Track (Basic Scientist)
Template for the offer letter for an Associate Professor without tenure as a basic scientist at CHOP in the Tenure Track
More Info

Offer letter for Associate Professor without tenure (CHOP) - Tenure Track (Physician Scientist)
Template for the offer letter for an Associate Professor without tenure as a physician scientist at CHOP on the Tenure Track
More Info

Offer Letter for Associate Professor without tenure - Tenure Track (Basic Scientist)
Template for the offer letter for an Associate Professor without tenure as a basic scientist in the Tenure Track
More Info

Offer Letter for Associate Professor without tenure - Tenure Track (Physician Scientist)
Template for the offer letter for an Associate Professor without tenure as a physician scientist on the Tenure Track
More Info

Offer Letter for Penn Medicine Clinician
Template for the offer letter for Penn Medicine Clinicians
More Info

Offer Letter for Penn Medicine Clinician (CHOP)
Template for the offer letter for a Penn Medicine Clinician at CHOP.
More Info

Offer Letter for Professor (CHOP) - Academic Clinician Track
Template for the offer letter for a Professor at CHOP on the Academic Clinician Track
More Info

Offer Letter for Professor (CHOP) - Clinician Educator Track
Template for the offer letter for a Professor at CHOP on the Clinician Educator Track
More Info

Offer Letter for Professor (CHOP) - Research Track
Template for the offer letter for a Professor at CHOP on the Research Track
More Info

Offer Letter for Professor (CHOP) - Tenure Track (Basic Scientist)
Template for the offer letter for a Professor as a basic scientist at CHOP in the Tenure Track
More Info

Offer letter for Professor (CHOP) - Tenure Track (Physician Scientist)
Template for the offer letter for a Professor as a physician scientist at CHOP on the Tenure Track
More Info

Offer Letter for Professor - Academic Clinician Part-time Track
Template for the offer letter for a Professor on the Academic Clinician Part-time Track
More Info

Offer Letter for Professor - Academic Clinician Track
Template for the offer letter for a Professor in the Academic Clinician Track
More Info

Offer Letter for Professor - Clinician Educator Track
Template for the offer letter for a Professor in the Clinician Educator Track
More Info

Offer Letter for Professor - Research Track
Template for the offer letter for a Professor in the Research Track
More Info

Offer Letter for Professor - Tenure Track (Basic Scientist)
Template for the offer letter for a Professor as a basic scientist on the Tenure Track
More Info

Offer Letter for Professor - Tenure Track (Physician Scientist)
Template for the offer letter for a Professor as a physician scientist on the Tenure Track
More Info

Orientation and Training Program - Diversity Search Advisors
Link to the presentation for the diversity serach advisors in the Perelman School of Medicine
More Info

Overview for the Program to Welcome New Faculty
Description of FAPD program to welcome new faculty.
More Info

Overview of Secondary Processes and Requirements
More Info


P

Part 1- Assistant Professor C-E Reappointment and Change in Track - Request for Approval Form
Form required by the University outlining the proposed reappointment and change of track to Assistant Professor C-E for a faculty candidate
More Info

Part I - AC Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Associate Professor for a faculty candidate
More Info

Part I - AC Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Professor for a faculty candidate
More Info

Part I - AC Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Associate Professor for a faculty candidate
More Info

Part I - AC Part-time Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Part-time Assistant Professor for a faculty candidate
More Info

Part I - AC Part-time Assistant Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Part-time Assistant Professor for a faculty candidate
More Info

Part I - AC Part-time Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Part-time Associate Professor for a faculty candidate
More Info

Part I - AC Part-time Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Part-time Associate Professor for a faculty candidate
More Info

Part I - AC Part-time Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to AC Part-time Professor for a faculty candidate
More Info

Part I - AC Part-time Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Part-time Professor for a faculty candidate
More Info

Part I - AC Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to AC Professor for a faculty candidate
More Info

Part I - Adjunct Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Adjunct Assistant Professor for a faculty candidate
More Info

Part I - Adjunct Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Adjunct Associate Professor for a faculty candidate
More Info

Part I - Adjunct Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Adjunct Associate Professor for a faculty candidate
More Info

Part I - Adjunct Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Adjunct Professor for a faculty candidate
More Info

Part I - Assistant Professor - 10yr (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Assistant Professor with 10yr probation for a faculty candidate
More Info

Part I - Assistant Professor - 7yr (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Assistant Professor with 7yr probation for a faculty candidate
More Info

Part I - Assistant Professor CE (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Assistant Professor in the CE (clinician-educator) track for a faculty candidate
More Info

Part I - Assistant Professor - 7yr (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Assistant Professor with 7yr probation for a faculty candidate
More Info

Part I - Assistant Professor CE (Reappointment and change in title and tenure status ) - Request for Approval Form
Form required by the University outlining the proposed Reappointment and change in title and tenure status to Assistant Professor CE (Clinician-Educator track) for a faculty candidate
More Info

Part I - Associate Professor w/o Tenure (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Associate Professor without tenure for a faculty candidate
More Info

Part I - Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Associate Professor for a faculty candidate
More Info

Part I - Associate Professor (Conversion to Tenure) - Request for Approval Form
Form required by the University outlining the proposed Conversion to Tenure for Associate Professor for a faculty candidate
More Info

Part I - Associate Professor - 10 Year (Basic Scientist) Promotion - Request for Approval Form
Form required by the University outlining the proposed Promotion to Associate Professor (tenure track) for a faculty candidate
More Info

Part I - Associate Professor - 7 Year (Basic Scientist) Promotion - Request for Approval Form
Form required by the University outlining the proposed Promotion to Associate Professor (tenure track) for a faculty candidate
More Info

Part I - Associate Professor CE (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Associate Professor in the Clinician-Educator track (CE) for a faculty candidate
More Info

Part I - Associate Professor CE (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Associate Professor CE (clinician-educator track) for a faculty candidate
More Info

Part I - Clinical Assistant Professor (Appointment) with partial salary - Request for Approval Form
Form required by the university outlining the proposed Appointment as Clinical Assistant Professor for a faculty candidate with partial salary
More Info

Part I - Clinical Assistant Professor (Appointment) with Penn Medicine Clinician Position
Form required by the University outlining the proposed Appointment as Clinical Assistant Professor for a faculty candidate who will also have a Penn Medicine Clinician Position
More Info

Part I - Clinical Assistant Professor (Appointment) without salary - Request for Approval Form
Form required by the university outlining the proposed Appointment as Clinical Assistant Professor for a faculty candidate without salary
More Info

Part I - Clinical Associate Professor (Appointment) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Associate Professor for a faculty candidate with partial salary
More Info

Part I - Clinical Associate Professor (Appointment) with Penn Medicine Clinician Position - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Associate Professor for a faculty candidate who will also have a Penn Medicine Clinician position
More Info

Part I - Clinical Associate Professor (Appointment) without salary - Request for Approval Form
Form required by the University outlining the proposed Appointment as Clinical Associate Professor for a faculty candidate without salary
More Info

Part I - Clinical Associate Professor (Promotion) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Associate Professor for a faculty candidate with partial salary.
More Info

Part I - Clinical Associate Professor (Promotion) with Penn Medicine Clinician Position - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Associate Professor for a faculty candidate who will also have a Penn Medicine Clinician position
More Info

Part I - Clinical Associate Professor (Promotion) without salary - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Associate Professor for a faculty candidate without salary
More Info

Part I - Clinical Professor (Appointment) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Professor for a faculty candidate with partial salary
More Info

Part I - Clinical Professor (Appointment) with Penn Medicine Clinician Position - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Professor for a faculty candidate who will also have a Penn Medicine Clinician position
More Info

Part I - Clinical Professor (Appointment) without salary - Request for Approval Form
Form required by the University outlining the proposed Appointment to Clinical Professor for a faculty candidate without salary
More Info

Part I - Clinical Professor (Promotion) with partial salary - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Professor for a faculty candidate with partial salary
More Info

Part I - Clinical Professor (Promotion) with Penn Medicine Clinician Position - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Professor for a faculty candidate who will also have a Penn Medicine Clinician position
More Info

Part I - Clinical Professor (Promotion) without salary - Request for Approval Form
Form required by the University outlining the proposed Promotion to Clinical Professor for a faculty candidate without salary
More Info

Part I - Continuation of Secondary Appointment with Voting Rights (Request for Approval Form) - Outside PSOM
Form required by the University outlining the proposed continuation of the secondary apopintment with voting rights outside of the Perelman School of Medicine
More Info

Part I - Professor (Promotion) - Request for Approval On-line Application
Form required by the University outlining the proposed Promotion to Professor (tenure track) for a faculty candidate
More Info

Part I - Professor CE (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Professor CE (clinician educator track) for a faculty candidate
More Info

Part I - Professor CE (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Professor CE (clinician-educator track) for a faculty candidate
More Info

Part I - Research Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Research Professor for a faculty candidate
More Info

Part I - Research Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Research Associate Professor for a faculty candidate
More Info

Part I - Research Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Research Associate Professor for a faculty candidate
More Info

Part I - Research Associate Professor (Reappointment) - Request for Approval Form
Form required by the University outlining the proposed Reappointment to Research Associate Professor for a faculty candidate
More Info

Part I - Research Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Research Professor for a faculty candidate
More Info

Part I - Research Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Research Professor for a faculty candidate
More Info

Part I - Secondary Appointment with Voting Rights (Request for Approval Form)
Form required by the University outlining the proposed secondary appointment with voting rights for a faculty candidate whose primary appointment is in the Perelman School of Medicine
More Info

Part I - Secondary Appointment with Voting Rights (Request for Approval) - Primary Outside of PSOM
Form required by the University outlining the proposed secondary appointment with voting rights for a faculty candidate whose primary appointment is outisde of the Perelman School of Medicine
More Info

Part I - Secondary Promotion with Voting Rights (Request for Approval Form)
Form required by the University outlining the proposed secondary promotion with voting rights for a faculty candidate whose primary appointment is in the Perelman School of Medicine.
More Info

Part I - Secondary Promotion with Voting Rights (Request for Approval Form) - Primary outside PSOM
Form required by the University outlining the proposed secondary promotion with voting rights for a faculty candidate whose primary appointment is outside of the Perelman School of Medicine
More Info

Part I - Visiting Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed Appointment to Visiting Assistant Professor for a faculty candidate
More Info

Part I - Visiting Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Visiting Associate Professor for a faculty candidate
More Info

Part I - Visiting Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Visiting Professor for a faculty candidate
More Info

Part I - Wistar Institute Assistant Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Wistar Institute Assistant Professor for a faculty candidate
More Info

Part I - Wistar Institute Associate Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Wistar Institute Associate Professor for a faculty candidate
More Info

Part I - Wistar Institute Associate Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Wistar Institute Associate Professor for a faculty candidate
More Info

Part I - Wistar Institute Professor (Appointment) - Request for Approval Form
Form required by the University outlining the proposed appointment to Wistar Institute Professor for a faculty candidate
More Info

Part I - Wistar Institute Professor (Promotion) - Request for Approval Form
Form required by the University outlining the proposed Promotion to Wistar Institute Professor for a faculty candidate
More Info

Part I: AC Assistant Professor (Appointment) - Request for Approval form
Request for Approval form Part I for Appointment to AC Assistant Professor
More Info

Part I: Assistant Professor (Reappointment) 10 year probation
Request for Approval form Part I for Reappointment to Assistant Professor Tenure Track with 10 year clinical probation
More Info

Patent and Tangible Research Property
Link to the Patent and Tangible Research Property
Policies and Procedures and the Consulting and Outside Activities Policies and Procedures of the University of Pennsylvania in the Almanac (July 12, 2016).
More Info

Peer Institutions Resource - Research
Link to the U.S. News and World Report ranking Institutions for Research
More Info

Peer Reference Guidelines and Instructions
Requirements and process description for required Peer References.
More Info

Peer Reference Submission Form
Template to collect information from faculty candidate about proposed References.
More Info

Peer References REDCap User Guide
More Info

Penn Global (International Student and Scholar Services, ISSS)
Link to the Penn Global website describing immigration requirements for foreign nationals including visas and services to international scholars.
More Info

Penn Medicine Clinician Background and Description
Information about the development of the Penn Medicine Clinician position and the responsibilites and terms of employment/appointment
More Info

Penn Medicine Clinician Position Description
Position description for Penn Medicine Clinicians
More Info

Penn Medicine Facts & Figures
Link to Penn Medicine information and statistics for developing faculty ad text.
More Info

Penn Parking
Link to the University of Pennsylvania Department of Transportation and Parking website containing information on Penn's parking services
More Info

Penn Transit Services
Link to the University of Pennsylvania Transit Services website
More Info

PennCard (University ID Card)
Link to the University of Pennsylvania PennCard website. The PennCard is the official University of Pennsylvania identification for students, faculty, staff, and other members of the Penn community.
More Info

PENNMedicine Publication
Link to the "Penn Medicine" publication published 3 times a year for the alumni and friends of the University of Pennsylvania Medical Center by the Office of Public Affairs
More Info

Perelman School of Medicine Academic Programs Directory
Link to the Perelman School of Medicine Office of Academic Programs directory
More Info

Perelman School of Medicine COAP Guidelines
Guidelines for the Perelman School of Medicine Committee on Appointments and Promotions (COAP)
More Info

Perelman School of Medicine Plan for Diversity and Inclusion
Link to the Perelman School of Medicine Plan for Faculty Diversity and Inclusion
More Info

Perelman School of Medicine Website
Link to the University of Pennsylvania Perelman School of Medicine website
More Info

Personal Statement - Academic Clinician and Academic Clinician Part-time
Information that must be included in the personal statement for appointment as and promotion to Associate Professor and Professor on the Academic Clinician Track and Academic Clinician Part-time(If an EDB is required, the personal statement is also included in the EDB).
More Info

Personal Statement - Tenure, CE, Research
Information that must be included in the personal statement for appointment as and promotion to Associate Professor and Professor on the Tenure, CE and Research Tracks (If an EDB is required, the personal statement is also included in the EDB)
More Info

Pharmaceutical Representative Activity Policy
Link to the HUP/CPUP Policy regarding pharmaceutical company representatives.
More Info

Physician Candidate (malpractice) Form
Form required for a physician candidate to complete during recruitment. Required for CPUP departments to include with RTR form.
More Info

Preparing Your Promotion Dossier - Tenure, Clinician-Educator and Research Tracks
Guidelines for the faculty candidate in preparing their promotion dossier in the tenure track, clinician-educator track and research track
More Info

Procedures Regarding Misconduct In Research
Link to the Provost's website - Faculty Handbook Policy III.B. - Policy describing the procedures to investigate allegations of misconduct in research
More Info

Professional Development Teaching Requirement
Information for the mandatory teaching development requirements for new assistant professor who have teaching responsibilities in the Perelman School of Medicine.
More Info

Professionalism Statement
More Info

Program to Enhance Teaching Skills - 2009 Memo
Announcement from Dean Rubenstein regarding the Career Development Program and Program to Enhance Teaching Skills
More Info

Promotion Process Checklist
Template departments can customize to facilitate the oversight of complete Promotion process.
More Info

Prototypical Pathways - Clinician Educator Track
Document (June 1996, updated January 2012 and May 2018) describing the prototypical pathways for the Clinician-Educator Track
More Info

PSC Minutes & PennWorks Entry - New Faculty Appointments 7-1-2019
More Info

PSOM Teaching and Education Definition
PSOM Committee on Teaching and Educational Service:
Defining and Quantifying Teaching and Educational Effort - Effective September 1, 2018.
More Info

Publishing and Storing your External Ad Publications
More Info


Q

Quick Sheet - Reviewing Cases in Interfolio
More Info


R

Reappointment Letter for Academic Support Staff Template
Template for the Reappointment letter for Academic Support Staff (Instructor A and Research Associate)
More Info

Reappointment Report for Adjunct, Visiting and Wistar Faculty
More Info

Recruitment and Hiring Process – Penn Medicine Clinicians
Please utilize the checklist and additional information below to guide you through the recruitment and hiring process for a Penn Medicine Clinician (PMC).
More Info

Reduction in Duties in Anticipation of Retirement Request Form
More Info

Reduction in Duties Request Form
Reduction in Duties Request Form for Full Time Faculty (Tenure, Clinician Educator, Research, and Academic Clinician Tracks)
More Info

Request a Letter of Recommendation on Behalf of an Applicant
More Info

Request for Approval Part III - Intramural Recommendations
Intramural letters written by current or former Penn faculty included in the dossier to provide additional information regarding a candidate's qualifications, particularly in the areas of interdisciplinary, interdepartmental and inter-school activities.
More Info

Research Faculty Comp Policy
More Info

Research Faculty Policy Addendum
More Info

Resignation from Standing Faculty and Transition to Academic Clinician Track / Academic Clinician Part-time Track Letter Template
Template Letter required for Standing (Tenure and Clinician-Educator) Faculty that are transitioning to the Academic Clnician Track or Academic Clinician Part-time Track
More Info

Resignation of Faculty Members - Faculty Handbook Policy II.E.7.
Link to the Provost's website - Faculty Handbook Policy II.E.7. - Policy regarding resignation requirements for faculty members
More Info

Retirement - Rights and Privileges of Retired Faculty Members - Faculty Handbook Policy II.E.9.
Link to the Provost's website - Faculty Handbook Policy II.E.9. - Policy regarding rights and privileges of retired faculty members
More Info

RPT Case Creation Request Form
More Info

RPT Tip Sheet
More Info

RPT Webinar for Departments How to Manage a Case
More Info

Run an Applications or Positions Report
More Info

Running an AA/EEO Report
More Info


S

Search Chair for Faculty Searches - Best Practices Checklist
Checklist to assist the search committee chair in conducting a faculty search.
More Info

Search Committee Resource Manual
Manual for Search Committees to conduct searches according to Affirmative Action guidelines including information on University and other applicable resources
More Info

Search Waiver Standards - Provost Office
Information about the definitions of the categories that may be eligible for a faculty search waiver request
More Info

Secondary Appointment Instructions
Instructions for processing Secondary Appointments with and without voting rights
More Info

Secondary Department Chair's Recommendation Letter - Appointment
More Info

Secondary Promotion Report
More Info

Secondary Promotion with Voting Rights
More Info

Secondary Promotions – Process Guidelines
More Info

Secondary Reappointment Report
More Info

Secondary Reappointment with Voting Rights
More Info

Secondary w/ Voting Rights – General Information
More Info

Sexual Misconduct (Harassment) Policy
Effective July 1, 2019
More Info

Space Planning and Operations - Perelman School of Medicine
Link to the Perelman School of Medicine Space Planning and Operations website
More Info

Standing Faculty - Clinician-Educator Policy - Faculty Handbook Policy II.B.2.
Link to the Provost's website - Faculty Handbook Policy II.B.2. - Policy describing the Clinician-Educator track including track conversion, professional activity and termination
More Info

Status Planner
Template departments can customize to document status of all Faculty Affairs actions (Open Searches, Appointments, Reappointments, & Promotions) to be processed in a given year.
More Info

Structure of the Academic Staff
Link to the Provost's website - Faculty Handbook Policy II.B. - Policy definining the structure of the academic staff
More Info


T

Table of Contents for the online tutorial
Link to the explanation of the FEDS sections covered in each chapter of the online tutorial. Print to use as a reference while navigating through the tutorial, especially if the entire tutorial will not be watched.
More Info

Talking Points
Full description of topics to be covered during the welcome meeting for new faculty.
More Info

Talking Points - Short form
Outline of topics to be covered during the welcome meeting for new faculty.
More Info

Task Force on Faculty Retirements:
Link to the University of Pennsylvania Almanac article from 10 February 2004 on task force recommendations regarding faculty retirement issues including FIAP, Tax Deferred Annuity contributions, and the creation of an Association of Retired Faculty
More Info

Teaching Acknowledgement
This statement of explanation is needed when a letter of assessment is not available from the candidate’s home institution.
More Info

Teaching Credits Guide
Presentation regarding determination of teaching credits, November 2016.
More Info

Teaching Evaluation Data (TED)
Link to the online report of teaching information. (Faculty Access)
More Info

Teaching Evaluation Form
More Info

Teaching Evaluation Standards
More Info

Teaching Update - November 2016
Link to teaching update video presented by Dr. Lisa Bellini, November 2016.
More Info

Teaching Workbook FAQ
More Info

Termination Letter Template (Academic Support Staff)
Template letter for termination of Instructors, Lecturers, and Research Associates
More Info

Transfer Policy Between Departments
Policy regarding the transfer of faculty members between departments
More Info


U

University of Pennsylvania Almanac
Link to the University of Pennsylvania Almanac website, the weekly Journal of record, opinion and news for faculty and staff
More Info

University Ombudsman
Link to the University of Pennsylvania Ombudsman website
More Info

Updated Request Form TIP Sheet
More Info

Updating a Returned Position in Interfolio
More Info

Updating Committee Managers and Evaluators on an Approved Position
More Info

Updating Document Requirements on an Approved Position
More Info

Use of Academic Titles and Institutional Stationery and Logos in Extramural Activity Policy
Policy regarding the use of titles and university logos in extramural activities for the Perelman School of Medicine, University of Pennsylvania Health System (UPHS) and Clinical Care Associates (CCA)
More Info

Use of Clinical Associates for Faculty Appointments in Process Memo
Memo from the Office of Faculty Affairs on 5/13/2000 describing the use of the Clinical Associate Title in the payroll system to initiate the credentialling process for faculty with clinical responsibilites
More Info

Use of the University's Name
Link to the Provost's website - Faculty Handbook Policy VI.A. - Policy describing the appropriate use of the university's name
More Info


V

VA Salary Principles for PSOM Departments
Effective 7/1/19
More Info

View the Position Activity Log
More Info

Viewing Position Text and Link
More Info


W

Welcome Meeting Checklist
Template of checklist to use at welcome meeting with new faculty
More Info

Welcome Meeting follow-up email template
Template of an email to be sent to new faculty following the welcome meeting
More Info

Workday Process: Extensions (Manage Academic Appointments)
More Info

Workday Process: Reduction in Duties (Partial Leave of Absence)
More Info

Workday Process: Sabbaticals (Academic Leave of Absence)
More Info