As a new faculty member, you will be quite busy, but stay focused and keep in mind that the reappointment process starts at appointment. Right away, you will want to make sure that you follow key best practices and complete requirements.
- Review your Academic Plan (sample blank form).
- Your Academic Plan is a job description that details expected effort distribution across teaching, clinical service, and administrative duties (if applicable). Your Academic Plan is used as a frame of reference at time of reappointment (and promotion, if applicable). Therefore, it should be reviewed yearly to ensure it accurately reflects department expectations and your clinical schedule.
- Keep your CV updated.
- Your CV should be maintained in the Faculty Expertise Database (FEDs), accessed via My.Med (with your Pennkey).
- Complete the Professional Development Teaching Requirement.
- Review the Teaching Requirements for ACs, and use the Teaching Activities Workbook to track your teaching.
- At reappointment, you will need to demonstrate you have met your required teaching effort effectively.
- For teaching not formally evaluated by the Perelman School of Medicine (e.g., longitudinal mentoring and lab rotations), reach out to your Education Officer to discuss other options.
- Cultivate multiple mentor relationships.
- Review the Academic Clinician Appointment, Reappointment and Promotion Criteria document.
Key Takeaway: Update FEDS each time you present an abstract/poster, publish a paper, give a talk, join a committee, acquire a new role, or receive an award. Update your Teaching Activities Workbook or other tracking document each time you give a talk or teach.
Onboarding for Teaching
Faculty at the Perelman School of Medicine are expected to excel in teaching. The Professional Development Teaching Requirement for Assistant Professors is designed to support new faculty and foster success in feedback, clinical teaching, small group facilitation, lecturing, and longitudinal mentoring. Department Committees on Reappointments and Promotions (D-COAP) will not review reappointment dossiers for candidates that have not completed this requirement.
Ready to onboard for teaching? Start here.
Resources: Sites Every Faculty Member Should Bookmark
|CV and Grants Information||A guide for how to prepare a properly formatted PSOM CV and Grants Page in the only accepted form at the PSOM.|
|Faculty Affairs||Perelman School of Medicine main web site for policy and process.|
|Knowledge Link||The university management system that tracks training enrollment and compliance.|
|My.Med||My.med is a PSOM portal to many important internal sites including HAMSTER, the Housestaff And Medical Student Teaching Evaluation Record, where you can access your teaching evaluations, and FEDS, the Faculty Expertise Database for CV maintenance.|
|Perelman School of Medicine Campus Map|
|Penn Online Directory|
|Teaching Activities Workbook||Use this document to determine how teaching activities are credited and to track teaching.|
|Teaching Categories and Credits||Defining and Quantifying Teaching and Educational Effort|
|U@Penn Portal||U@Penn is a university portal that leads to important sites, such as those for your benefits. Keep your contact information updated in U@Penn/My Directory Information as this is the source data for Knowledge Link and the Penn Directory.|
Preparing for Reappointment
Academic Clinicians are reviewed for Reappointment at the rank of Assistant Professor every three years. You can continue to be reviewed at this rank ongoing. Reappointment at the Assistant Professor rank involves demonstration of ongoing teaching and clinical excellence, and a sustained record of professionalism. For ACs at the Associate or Full Professor rank, review for Reappointment is generally offered every five years. At Reappointment, the Department Committee on Appointments and Promotions (D-COAP) will likely
- Review the faculty member's CV and teaching evaluations
- Evaluate your Academic Plan to ensure your effort is consistent with the track and that goals are realistic and achievable
Key Questions to Prepare for Your Reappointment
- Have I completed the Professional Development Teaching Requirement?
- The Perelman School of Medicine COAP will not review a candidate for First Reappointment unless the candidate has completed this requirement.
- Is my CV up-to-date?
- Have I reviewed my teaching evaluations?
- Does my schedule and progress reflect my Academic Plan?
- Am I seeking mentorship?
- Have I chosen the right mentors to maximize my chances for success?
- Should I reach out to my department COAP chair?
- Have I met with my Faculty Coordinator?
Note: At or by your second reappointment, you will include your Area of Concentration (AOC) in your Academic Plan.
Preparing for Promotion
Academic Clinician faculty with outstanding teaching and clinical performance may be proposed by their department for promotion to the rank of Associate after two Reappointments. If you subsequently meet the criteria for promotion to full Professor (typically after five years at Associate level), your department may propose you again for promotion.
The major criteria for promotion on this track is excellence in clinical care, excellence in teaching, sustained professionalism, and excellence in your chosen Area of Concentration. Areas of Concentration can be clinical or non-clinical (such as education, quality and safety, community service, etc.).
Your department Faculty Coordinator can assist you with the logistics of the promotion process: reach out to your department Faculty Coordinator!
Key Topics to Discuss With Your Mentor(s)
- Areas of Concentration
- Clinical Evaluations
- Teaching Evaluations
- Required reputation for this track
You will find these topics in AC Guidelines for Promotion.
ACs are reviewed in the following order: D-COAP, the AC Advisory Committee, the Perelman School of Medicine COAP, and finally the Provost Staff Conference Sub-Committee. Candidates must be approved by each successive committee.
Along with your mentors, your Education Officer (EO) will play a critical role in supporting your career development and advancement. The Education Officer has basic knowledge of policies and procedures relating to faculty appointments and promotions and supports department faculty in terms of teaching activities. While your EO will review faculty and course specific data in the Housestaff and Medical Student Teaching Evaluation Record system (HAMSTER) to determine if there is a need for individual faculty development related to education, you should feel free to reach out to him or her if at any point you would like to find resources for improving clinical teaching, facilitating, or lecturing.
Reach out to your Education Officer!
Reappointment and Promotions Preparation
Documents and Check Lists
- Academic Plan Form
- Professional Development Teaching Requirement
- Teaching Activities Workbook
- Teaching Categories and Credits
- The Educational Database
- Department Business Administrators
- Department Chairs
- Department COAP Chairs
- Department Vice Chairs of Faculty Affairs / Faculty Development
- Education Officers
- Faculty Coordinators