Important Process Notes

Complete before RTR Submission

  • Prospective Faculty and Academic Support Staff must apply to an approved position in Interfolio Faculty Search
  • Prospective Penn Medicine Clinicians (PMCs) must apply to an approved position in Work Day.
  • National or Limited Search Guidelines must be met before a candidate can be selected (applicable only to full-time faculty tracks)
  • Chief Scientific Officer (CSO) review and approval is required (applicable only to Non-CHOP Recruits on the Tenure Track)
  • CHOP Tenure Obligation Letter is required (applicable only to CHOP Recruits on the Tenure Track)
  • CHOP Entity Review and Approval is required (applicable to all CHOP Recruits)
  • CHOP requires CHOPPA review for all Tenure track positions and senior rank Clinician Educator and Research track appointments. See current guidelines for a full list of faculty that require CHOPPA review.
  • For non-US Citizen recruits, Visa Application must be in process with Penn Global (International Student and Scholar Services, ISSS) at the time of RTR submission.

Getting Started


Required RTR Documentation 

Faculty Track

Required Documentation

[All Entities]

Required Documentation

[CPUP Only]

Required Documentation

[CHOP Only]

Academic Clinician
  • Draft Offer Letter and Compensation Statement in PSOM standardized format
  • Candidate’s CV
Request to Recruit Form (CHOP)
Clinician Educator

 

  • Draft Offer Letter and Compensation Statement in PSOM standardized format
  • Candidate’s CV
Request to Recruit Form (CHOP)
Research 
  • Draft Offer Letter in PSOM standardized format
  • Candidate’s CV
   
Tenure (Physician Scientist)*
  • EVD/CSO Approval for Tenure Faculty for all ranks 
  • Offer Letter and Compensation Statement in PSOM standardized format
  • Candidate’s CV
  • If CHOP-based faculty:
    • CHOPPA review in lieu of EVD/CSO review
    • CHOP Tenure Obligation Letter
    • EVD/CSO Approval for Tenure Faculty for all ranks (does not apply to CHOP)
*Tenure (Basic Scientist)
  • Offer Letter and Compensation Statement in PSOM standardized format
  • Candidate’s CV
  • EVD/CSO Approval for Tenure Faculty for all ranks  (does not apply to CHOP)
 

*Executive Vice Dean and Chief Scientific Officer Review of Tenure Track Appointments

Prior to submitting an RTR departments must submit documentation for EVP/CSO review of the Tenure track appointment.

  • CSO Terms of Recruitment Request. (form)
  • Chair's Recommendation Letter [Request for Approval Part II] (template)
  • Memo from Dr. Epstein Regarding CSO Review. Announcement from the office of the EVP/CSO regarding new guidelines for approval of tenure track faculty recruitment
  • CHOP- Candidates that are being considered for a CHOP-based Tenure track position will require CHOPPA review in lieu of EVP/CSO Review. See CHOPPA Request to Recruit Guidelines 

 

Academic Support Staff

Position

Required Documentation

[All Entities]

Required Documentation

[CPUP Only]

Required Documentation

[CHOP Only]

Instructor (with Clinical Obligation)

  • Draft Offer Letter in PSOM standardized format
  • Candidate’s CV

Instructor

  • Draft Offer Letter in PSOM standardized format
  • Candidate’s CV
 

Research Associate 

  • Draft Offer Letter in PSOM standardized format
  • Candidate’s CV

 


Penn Medicine Clinicians

Position

Required Documentation

[All Entities]

Required Documentation

[CPUP Only]

Required Documentation

[CHOP Only]

PMC

  • Draft Offer Letter and Compensation Statement in PSOM standardized format
  • Candidate’s CV
  • Work Day Job Requisition

 


Resources

CPUP

CHOP

  • CHOPPA Request to Recruit Guidelines. CHOPPA review is necessary for many faculty candidates, including, but not limited to, Tenure track positions and senior rank Clinician Educator and Research track faculty. See guidelines for a full list of faculty that require CHOPPA review.
  • Request to Recruit Form (CHOP). Children's Hospital of Philadelphia completes their institutional review using this form. Once CHOP approves, the department initiates an electronic request in the RTR system, attaches the approved CHOP RTR along with other standard school documentation and submits for PSOM review.
  • CHOP Tenure Obligation Letter. Required for all CHOP-based Tenure track positions.  Departments solicit this letter from CHOP leadership. 

Executive Vice Dean and Chief Scientific Officer Review of Tenure Track Appointments

Prior to submitting an RTR departments must submit documentation for EVP/CSO review of the Tenure track appointment.