Request to Recruit

The online Request to Recruit (RTR) Application requests Dean’s Office approval for prospective Tenure, Clinician Educator, Research and Academic Clinician Faculty Tracks, Academic Clinician Part-time, Penn Medicine Clinicians (PMCs), and Academic Support Staff (Instructors, and Research Associates).

Important Search Requirements

Complete before RTR Submission

Prospective Faculty and Academic Support Staff must apply to an approved position in Interfolio Faculty Search
Prospective Penn Medicine Clinicians (PMCs) must apply to an approved position in Work Day.
National or Limited Search Guidelines must be met before a candidate can be selected (applicable only to full-time faculty tracks)
Chief Scientific Officer (CSO) review and approval is required (applicable only to Non-CHOP Recruits on the Tenure Track)
CHOP Tenure Obligation Letter is required (applicable only to CHOP Recruits on the Tenure Track).
- Required for all CHOP-based Tenure track positions. Departments solicit this letter from CHOP leadership.
CHOP Entity Review and Approval is required (applicable to all CHOP Recruits).
- Children's Hospital of Philadelphia completes their institutional review using this form. Once CHOP approves, the department initiates an electronic request in the RTR system, attaches the approved CHOP RTR along with other standard school documentation and submits for PSOM review.
CHOP requires CHOPPA review for all Tenure track positions and senior rank Clinician Educator and Research track appointments. See current guidelines for a full list of faculty that require CHOPPA review.
- CHOPPA review is necessary for many faculty candidates, including, but not limited to, Tenure track positions and senior rank Clinician Educator and Research track faculty. See guidelines for a full list of faculty that require CHOPPA review.
For non-US Citizen recruits, Visa Application must be in process with Penn Global (International Student and Scholar Services, ISSS) at the time of RTR submission.

Getting Started

An offer letter may not be sent to any candidate until it is reviewed and approved by the Office of the Dean. The Dean’s signature (or designee) is required for an approved offer letter.

Submit complete documentation in the Request to Recruit (RTR) Online Application (PennKey Required).

For Faculty

Required RTR Documentation

Faculty Track	Required Documentation [All Entities]	Required Documentation [CPUP Only]	Required Documentation [CHOP Only]
Academic Clinician & Clinician Educator	Draft Offer Letter and Compensation Statement in PSOM standardized format Candidate’s CV	Floor Plan Four Year Mission-Based Financial Statement Physician Candidate Malpractice Form	Request to Recruit Form (CHOP)
Research	Draft Offer Letter in PSOM standardized format Candidate’s CV	N/A	N/A
Tenure (Physician Scientist)	EVD/CSO Approval for Tenure Faculty for all ranks (does not apply to CHOP) Offer Letter and Compensation Statement in PSOM standardized format Candidate’s CV If CHOP-based faculty: CHOPPA review in lieu of EVD/CSO review CHOP Tenure Obligation Letter	Floor Plan Four Year Mission-Based Financial Statement Physician Candidate Malpractice Form	Request to Recruit Form (CHOP) CHOP Tenure Obligation Letter
Tenure (Basic Scientist)		N/A

For Academic Support Staff and PMCs

Workday Instructions: Hiring a PMC

Academic Support Staff

Position	Required Documentation [All Entities]	Required Documentation [CPUP Only]	Required Documentation [CHOP Only]
Instructor (with Clinical Obligation)	Draft Offer Letter in PSOM standardized format Candidate’s CV	Floor Plan One Year Mission-Based Financial Statement Physician Candidate Malpractice Form	Request to Recruit Form (CHOP)
Instructor	N/A
Research Associate	N/A

Position

Required Documentation

[All Entities]

Required Documentation

[CPUP Only]

Required Documentation

[CHOP Only]

Instructor (with Clinical Obligation)

Draft Offer Letter in PSOM standardized format
Candidate’s CV

Request to Recruit Form (CHOP)

Instructor

N/A

Research Associate

N/A

Penn Medicine Clinicians

Position	Required Documentation [All Entities]	Required Documentation [CPUP Only]	Required Documentation [CHOP Only]
PMC	Draft Offer Letter and Compensation Statement in PSOM standardized format Candidate’s CV Work Day Job Requisition	Floor Plan Four Year Mission-Based Financial Statement Physician Candidate Malpractice Form	Request to Recruit Form (CHOP)

Position

Required Documentation

[All Entities]

Required Documentation

[CPUP Only]

Required Documentation

[CHOP Only]

PMC

Draft Offer Letter and Compensation Statement in PSOM standardized format
Candidate’s CV
Work Day Job Requisition

Request to Recruit Form (CHOP)

Executive Vice Dean and Chief Scientific Officer Review of Tenure Track Appointments

Prior to submitting an RTR departments must submit documentation for EVP/CSO review of the Tenure track appointment.

CSO Terms of Recruitment Request. (form)
Chair's Recommendation Letter [Request for Approval Part II] (template can be downloaded from the appointment dossier checklist)
Memo from Dr. Epstein Regarding CSO Review. Announcement from the office of the EVP/CSO regarding new guidelines for approval of tenure track faculty recruitment
CHOP- Candidates that are being considered for a CHOP-based Tenure track position will require CHOPPA review in lieu of EVP/CSO Review. See CHOPPA Request to Recruit Guidelines.